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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
NOVEMBER 15, 2022


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, NOVEMBER 15, 2022, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Bill Gravell, Jr.
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Amanda Brown, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the minutes of the November 8, 2022 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $9,451,480.26 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 20 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100-0409-002050 Non-Departmental/Workers' Compensation $25,433.92
To 0100-0409-004419 Non-Departmental/Property Insurance $25,433.92

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
4.
Discuss, consider and take appropriate action on a line item transfer for various departments.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for various departments.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
5.
Discuss, consider and take appropriate action on a line item transfer for the County Treasurer's office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for the County Treasurer's office:

From/To Acct No. Description Amount
From 0100.0497.003100 Office Supplies $579.00
To 0100.0497.003010 Computer Equipment <$5,000.00 $579.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for Constable, Precinct 2. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for Constable Precinct 2:

From/To Acct No. Description Amount
From 0100-0552-003008 Law Enforcement Equipment $525.00
To 0100-0552-003010 Computer Equipment < $5,000.00 $525.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for the Corrections Department:

From/To Acct No. Description Amount
From 0100.0570.003010 Computer Equipment $1,250.00
To 0100.0570.004621 Copier Rental & Supplies $1,250.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes, bilingual pay stipends and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes, bilingual pay stipends and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
9.
Discuss, consider, and take appropriate action to approve the County Attorney September 2022 Monthly Report in compliance with Code of Criminal Procedure 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the County Attorney September 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
10.
Discuss, consider, and take appropriate action to approve the County Attorney October 2022 Monthly Report in compliance with Code of Criminal Procedure 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the County Attorney October 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
11.
Discuss, consider, and take appropriate action on acceptance of US Department of Justice, Bureau of Justice Assistance Grant in amount of $1,000,000 in support of the Transformative Justice Program in the 277th District Court.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To accept the U.S. Department of Justice, Bureau of Justice Assistance Grant in amount of $1,000,000.00 in support of the Transformative Justice Program in the 277th District Court.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
12.
Discuss, consider and take appropriate action on approving Agreement #202357 for the purchase of eight (8) tasers and accessories from Axon Enterprise, Inc. in the amount of $13,667.09 pursuant to BuyBoard contract #603-20, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Agreement # 202357 for the purchase of (8) tasers and accessories from Axon Enterprise, Inc. in the amount of $13,667.09 pursuant to the BuyBoard Contract # 603-20, and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on adding a MX-C507F unit at the Jail to the Phase I Lease Schedule of Managed Print and Copier Services and Multifunction Devices (Copy/Print/Scan) through Sharp Electronics Corporation utilizing DIR Contract # DIR-CPO-4433.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To add a MX-C507F unit at the Jail to the Phase I Lease Schedule of Managed Print and Copier Services and Multifunction Devices (Copy/Print/Scan) through Sharp Electronics Corporation utilizing the Texas Department of Information Resources (DIR) Contract # DIR-CPO-4433.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
14.
Discuss, consider, and take appropriate action on approving the purchase of one (1) 2023 Ford Transit 350 Passenger Van in the amount of $66,223.02, pursuant to GoodBuy contract #22-22-8F000. The quote includes a one-time co-op administrative fee of $300.00.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of (1) 2023 Ford Transit 350 Passenger Van in the amount of $66,223.02 pursuant to the GoodBuy Contract # 22-22-8F000. The quote includes a one-time co-op administrative fee of $300.00.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on approving the purchase of LiveMUM with Wallmap Annual Software License in the amount of $23,301.00, for one (1) year and exempting Deccan International from competitive requirements per Texas Local Government Code §262.024(a)(7)(D)[captive replacement parts or components for equipment].
View Agenda Item
Those who addressed the Court:
Bill Kelberlau of Georgetown
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of LiveMUM with Wallmap Annual Software License in the amount of $23,301.00, for (1) year and exempt Deccan International from competitive requirements per Texas Local Government Code Section 262.024(a)(7)(D)[captive replacement parts or components for equipment].

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on approving the Consulting Services Agreement with Rely Information Systems, LLC for Oracle Database Administrator (DBA) patch and upgrade assistance and general DBA support and maintenance of Williamson County Oracle applications for the term of November 1, 2022 through October 31, 2023 in the not-to-exceed amount of $79,200.00, exempting the purchase from the competitive bidding proposal requirements per the County Purchasing Act, pursuant to the discretionary exemption for personal services, as set forth under the Texas Local Government Code, Section 262.024.(a)(4), a personal or professional service and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Consulting Services Agreement with Rely Information Systems, LLC for Oracle Database Administrator (DBA) patch and upgrade assistance and general DBA support and maintenance of Williamson County Oracle applications for the term of November 1, 2022 through October 31, 2023 in the not-to-exceed amount of $79,200.00, exempt the purchase from the competitive bidding proposal requirements per the County Purchasing Act, pursuant to the discretionary exemption for personal services, as set forth under the Texas Local Government Code Section 262.024(a)(4), a personal or professional service and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on approving agreement #202366 between Knight Security Systems, Inc. and Williamson County for the purchase and installation of video surveillance cameras and installation services for the Children's Advocacy Center in the amount of $48,095.13, pursuant to DIR cooperative contract #DIR-CPO-4494, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Agreement # 202366 between Knight Security Systems, Inc. and the Williamson County Children's Advocacy Center for the purchase and installation of video surveillance cameras and installation services for the Children's Advocacy Center in the amount of $48,095.13, pursuant to the Texas Department of Information Resources (DIR) Cooperative Contract # DIR-CPO-4494, and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed qualifications for RFQ Engineering Services for Improvements to Parmer Lane at SH 45, under RFQ #23RFSQ15. Funding Source is P340.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed qualifications for Request for Quote (RFQ) Engineering Services for Improvements to Parmer Lane at State Highway (SH) 45, under Request for Quote (RFQ) # 23RFSQ15 to be funded by P-340.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
19.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids under IFB #23IFB14 Striping for Road and Bridge Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids under Invitation for Bid (IFB) # 23IFB14 Striping for the Road and Bridge Department.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
20.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Bud Stockton Extension, under IFB #23IFB13. Funding Source is P307.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Bud Stockton Extension, under Invitation for Bid (IFB) # 23IFB13 to be funded by P-307.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
REGULAR AGENDA
 
21.
Discuss, consider and take appropriate action on Proclamation designating December 6, 2022 Tree of Angels Day in Williamson County.
View Agenda Item
Those who addressed the Court:
District Attorney Lead Victim Assistant Coordinator Alma Vasquez
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Proclamation designating December 6, 2022 Tree of Angels Day in Williamson County.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
22.
Discuss, consider, and take appropriate action on a proclamation and short presentation recognizing November 14-18 as Geography Awareness Week and November 16 as Geographic Information Systems (GIS) Day. 
View Agenda Item
Those who addressed the Court:
Information Technology Manager George Strebel
Bill Kelberlau of Georgetown
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Proclamation and short presentation recognizing November 14-18, 2022 as Geography Awareness Week and November 16, 2022 as Geographic Information Systems (GIS) Day.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 10:00 A.M. ON TUESDAY, NOVEMBER 15, 2022.
 
23.
9:30 am Conduct a public hearing relating to a request to move surplus salary dollars for a retention request within the District Clerk's Office for PCN 0747 and discuss(1) the reason for the payment in excess of the previously approved budget amount, including the public purpose that will be served by making the excess payment, and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
View Agenda Item
Those who addressed the Court:
Bill Kelberlau of Georgetown
Rick Lutowski of Georgetown
Williamson County District Clerk Lisa David
 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 10:08 A.M. ON TUESDAY, NOVEMBER 15, 2022.
 
24.
Discuss, consider and take appropriate action on additional funding for PCN 0747, Deputy District Clerk.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve additional funding for Position Control Number (PCN) 0747, Deputy District Clerk.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
25.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
Those who addressed the Court:
Bill Kelberlau of Georgetown
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0000.335602 District Attorney Salary Supplement $7,500.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
26.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0440.001940 Apportionment Supplement $6,056.72
0100.0440.002010 FICA $463.35
0100.0440.002020 Retirement $979.93

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
27.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tobacco Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tobacco Fund:

From/To Acct No. Description Amount
0340.0340.005740 Computer Equipment >$5,000.00 $1,022.63

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
28.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund:

From/To Acct No. Description Amount
0100.0000.333220 Payments from Other Entities $318,199.11

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
29.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Information Technology Systems Department.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Information Technology Department:

From/To Acct No. Description Amount
0100.0503.003010 Computer Equipment <$5,000.00 $40,000.00
0100.0503.003011 Computer Software <$5,000.00 $18,000.00
0100.0503.003100 Office Supplies $4,000.00
0100.0503.003115 Computer Supplies $7,500.00
0100.0503.003120 Printer Supplies $9,000.00
0100.0503.003900 Membership Dues $1,500.00
0100.0503.004100 Professional Services $35,000.00
0100.0503.004210 Internet/Email Services $2,000.00
0100.0503.004212 Postage $500.00
0100.0503.004232 Training, Conference, Seminars $25,000.00
0100.0503.004500 Maintenance Services $137,500.00
0100.0503.004505 Software Maintenance $5,199.11
0100.0503.004544 Repairs to Office Equipment $10,000.00
0100.0503.004999 Miscellaneous $1,000.00
0100.0503.005740 Computer Equipment >$5,000.00 $22,000.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
30.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for Veteran Services.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for Veteran Services:

From/To Acct No. Description Amount
0100.0405.003670 Use of Donations $4,611.71

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
31.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for Juvenile Services:

From/To Acct No. Description Amount
0100.0576.003670 Use of Donations $499.39

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
32.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances to approve a budget amendment for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances to approve a budget amendment for Juvenile Services:

From/To Acct No. Description Amount
0100.0576.004103 Georgetown Independent School District (GISD) Residential Services $33,325.80

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
33.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Emergency Medical Services (EMS).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for Emergency Medical Services (EMS):

From/To Acct No. Description Amount
0100.0540.003670 Use of Donations $21,656.57

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
34.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Justice of the Peace Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Justice of the Peace Precinct 3:

From/To Acct No. Description Amount
0100.0453.003670 Use of Donations $853.57

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Justice of the Peace Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Justice of the Peace Precinct 2:

From/To Acct No. Description Amount
0100.0452.003670 Use of Donations $200.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
36.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Parks Department.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Parks Department:

From/To Acct No. Description Amount
0100.0510.003670 (corrected from 0100.0510.03670) Use of Donations $10,791.27

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
37.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Sheriff's Office donations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for unspent 2022 donation dollars for the Sheriff's Office donations:

From/To Acct No. Description Amount
0100.0560.003670 Use of Donations $115.13
0100.0560.003671 (corrected from 0100.0560.03671) Use of Victims Assistance Donations $694.19

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
38.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for various departments.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for various departments:

From/To Acct No. Description Amount
0100.0440.004229 District Attorney (DA) State Law Enforcement Training $1,281.93
0100.0475.004229 County Attorney (CA) State Law Enforcement Training $5,542.96
0100.0551.004229 Constable Precinct 1 State Law Enforcement Training $5,159.24
0100.0552.004229 Constable Precinct 2 State Law Enforcement Training $6,932.12
0100.0553.004229 Constable Precinct 3 State Law Enforcement Training $6,568.90
0100.0554.004229 Constable Precinct 4 State Law Enforcement Training $5,598.54
0100.0560.004229 Sheriff's Office State Law Enforcement Training $52,055.21
0100.0570.004229 Jail State Law Enforcement Training $2,763.47

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
39.
Discuss, consider and take appropriate action approving a Services and Funding Agreement between the Williamson Museum and Williamson County relating to contracts, expenses and fundraising for Williamson County's 175th Celebration. 
View Agenda Item
Those who addressed the Court:
Public Affairs Manager Connie Odom
General Counsel Hal Hawes
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Services and Funding Agreement between the Williamson County Museum and Williamson County relating to contracts, expenses and fundraising for Williamson County's 175th Celebration.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
40.
Discuss, consider and take appropriate action on Williamson County participating in the City of Georgetown's Arts and Culture Board mural program to place a 175th anniversary mural on the north side of the county building at 901 S. Austin Avenue.
View Agenda Item
Those who addressed the Court:
Public Affairs Manager Connie Odom
General Counsel Hal Hawes
City of Georgetown Arts & Culture Coordinator Amanda Still
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Williamson County participating in the City of Georgetown's Arts and Culture Board mural program to place a 175th anniversary mural on the north side of the county building at 901 South Austin Avenue.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
41.
Discuss, consider, and take appropriate action on Funding Agreement to provide Parent Mentoring for Family Recovery Court participants.  
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Funding Agreement to provide parent mentoring for Family Recovery Court participants.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
42.
Discuss, consider and take appropriate action regarding the approval of an Interlocal Agreement between Williamson County and City of Round Rock for the continuation and establishment of EMS and personnel housing in Round Rock Fire Department stations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Interlocal Agreement between Williamson County Emergency Medical Services (EMS) and the City of Round Rock for the continuation and establishment of EMS and personnel housing in Round Rock Fire Department stations.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
43.
Discuss, consider, and take appropriate action on the disposal of county assets through trade-in (quote attached) pursuant to Tex. Local Gov't Code 263.152(2) and the purchase of seven (7) Ambulances - Wheeled Coach Ford F450 Type1 from Siddons – Martin, LLC in the amount of $2,005,697.00 through the H-GAC purchasing cooperative contract #AM10-20 (EMS) and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the disposal of county assets through trade-in (quote attached) pursuant to Texas Local Government Code Section 263.152(2), and the purchase of (7) ambulances - Wheeled Coach Ford F450 Type1 from Siddons – Martin, LLC in the amount of $2,005,697.00 through the H-GAC Purchasing Cooperative Contract # AM10-20 (EMS) and authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
44.
Discuss, consider and take appropriate action on approving the purchase of the RTLFiRST remittance and processing system annual licenses and support from the RT Lawrence Corporation for the Williamson County Tax Office in the amount of $14,207.39 and exempting the RT Lawrence Corporation from competitive bidding requirements per Texas Local Government Code Section 262.024(a)(7)(D) [discretionary exemption for captive replacement parts or components for equipment].
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of the RTLFiRST remittance and processing system annual licenses and support from the RT Lawrence Corporation for the Williamson County Tax Office in the amount of $14,207.39 and exempt the RT Lawrence Corporation from competitive bidding requirements per Texas Local Government Code Section 262.024(a)(7)(D) [discretionary exemption for captive replacement parts or components for equipment].

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
45.
Discuss, consider and take appropriate action on approving the purchase of pole permitting services from Oncor Electric Delivery Company, LLC in the amount of $5,186.85 and exempting the item from competitive bidding requirements per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(C) [Electric power, gas, water, and other utility services]. Funding Source is P537.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of pole permitting services from Oncor Electric Delivery Company, LLC in the amount of $5,186.85 and exempt the item from competitive bidding requirements per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(C) [Electric power, gas, water, and other utility services] to be funded by P-537.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
46.
Discuss, consider, and take appropriate action on approving the agreement between Williamson County and Mission Critical Partners for Computer-Aided Dispatch (CAD) System Procurement and Implementation Support for the amount of $138,182.65, pursuant to HGAC contract #HP08-21, and authorizing the execution of the proposal and addendum.
View Agenda Item
Those who addressed the Court:
Bill Kelberlau of Georgetown
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the agreement between the Williamson County Information Technology (IT) Department and Mission Critical Partners for Computer-Aided Dispatch (CAD) System Procurement and Implementation Support for the amount of $138,182.65, pursuant to the HGAC Contract # HP08-21, and authorize the execution of the proposal and addendum.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
47.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Williamson County Municipal Utility District #25 for off duty contracting of County Sheriff Deputies to be effective November 15, 2022.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge receipt of and approve the Standard Agreement with Williamson County Municipal Utility District #25 for off duty contracting of County Sheriff's Deputies to be effective November 15, 2022.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
48.
Receive the November 2022 Construction Summary Report and PowerPoint Presentation
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 

No action was taken on this item.
Attachments:
 
49.
Discuss, consider and take appropriate action on approving agreement #2021251 between Excel Environmental, Inc. and Williamson County for a Spill Prevention, Control, and Countermeasure Plan Development in the amount of $7,680.00 and exempting this purchase from the competitive bidding requirement per Texas Local Government Code 262.024 (a)(2) [items necessary to preserve or protect the public health or safety of the residents of the county] and to execute the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Agreement # 2021251 between Excell (corrected from Excel) Environmental, Inc. and Williamson County Fleet Services for a Spill Prevention, Control, and Countermeasure Plan Development in the amount of $7,680.00 and exempt this purchase from the competitive bidding requirement per Texas Local Government Code Section 262.024(a)(2) [items necessary to preserve or protect the public health or safety of the residents of the county] and execute the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
50.
Discuss, consider and take appropriate action on awarding IFB #22IFB153 Bulk Fuel to the lowest and best bidder, Petroleum Traders Corporation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 22IFB153 Bulk Fuel to the lowest and best bidder, Petroleum Traders Corporation.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
51.
Discuss, consider and take appropriate action on authorizing the extension of Signs and Markers Contract #22IFB56, renewal option period 1, for the same pricing, terms and conditions as the existing contract with Dobie Supply LLC for the term of February 15, 2023 - February 14, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the extension of Signs and Markers Contract # 22IFB56, renewal option period 1, for the same pricing, terms and conditions as the existing contract with Dobie Supply LLC for the term of February 15, 2023 - February 14, 2024.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
52.
Discuss, consider, and take appropriate action on awarding IFB #22IFB152 Aggregates for Surface Treatments-Grades 3,5,FS to Vulcan Construction Materials, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 22IFB152 Aggregates for Surface Treatments-Grades 3,5,FS to Vulcan Construction Materials, LLC.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
53.
Discuss, consider, and take appropriate action on awarding IFB #22IFB145 Limestone Rock Asphalt to Vulcan Construction Materials, LLC and Martin Marietta Materials, Inc. based on lowest and best bid for a particular location or type of material for Road and Bridge Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 22IFB145 Limestone Rock Asphalt to Vulcan Construction Materials, LLC and Martin Marietta Materials, Inc. based on lowest and best bid for a particular location or type of material for the Road and Bridge Department.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
54.
Discuss, consider, and take appropriate action on approving a 2019 Road bond budget Transfer, per Mike Weaver, Road Bond Manager, to transfer $150,000 from P399 (2019 Road Bond Non-Departmental) to P390 (CR 401/404 Improvements).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a 2019 Road bond budget transfer, per Road Bond Manager Mike Weaver, to transfer $150,000.00 from P-399 (2019 Road Bond Non-Departmental) to P-390 (County Road (CR) 401/404 Improvements).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
55.
Discuss, consider and take appropriate action on Contract Amendment No. 3 to the CR 404 Realignment contract between Williamson County and RPS Infrastructure, Inc. relating to the 2019 Road Bond Program.
Project: P391
Fund Source: Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Contract Amendment No. 3 to the County Road (CR) 404 Realignment Contract between Williamson County and RPS Infrastructure, Inc. relating to the 2019 Road Bond Program to be funded by Road Bonds P-391.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
56.
Discuss, consider and take appropriate action on a letter agreement with Morris Wayne Krueger and Michael Ray Krueger for a 0.039 AC drainage easement needed on the SE Loop Segment 2 project (Parcel 91DE). Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Letter Agreement with Morris Wayne Krueger and Michael Ray Krueger for a 0.039 acre (AC) drainage easement needed on the Southeast (SE) Loop Segment 2 Project (Parcel 91DE) to be funded by Tax Anticipation Notes (TANS) P-588.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
57.
Discuss, consider and take appropriate action on a Resolution with TXDOT for a Locally On-System Agreement modifying the traffic signal and pavement added for right and left turn lanes on NB Sam Bass Rd. at RM 1431. Funding Source: Road Bond P462
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Resolution with the Texas Department of Transportation (TXDOT) for a Locally On-System Agreement modifying the traffic signal and pavement added for the right and left turn lanes on Northbound (NB) Sam Bass Road (Rd) at Ranch to Market (RM) 1431 to be funded by Road Bond P-462.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
58.
Discuss, consider and take appropriate action on an Agreement for a Local On-System Improvement Project with TXDOT modifying the traffic signal and pavement added for right and left turn lanes on NB Sam Bass Rd. at RM 1431. Funding Source: Road Bond P462
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Agreement for a Local On-System Improvement Project with the Texas Department of Transportation (TXDOT) modifying the traffic signal and pavement added for the right and left turn lanes on Northbound (NB) Sam Bass Road (Rd) at Ranch to Market (RM) 1431 to be funded by Road Bond P-462.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
59.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn (60.628 acres for right of way, 6.386 acres for a drainage easement and 0.466 acres for a TCE) required for the construction of the SE Loop Segment 2 project. (3349 Business Holdings, LLC/ Parcel 46) Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Resolution determining the necessity and authorizing the use of eminent domain to condemn (60.628 acres for the right-of-way, 6.386 acres for a drainage easement and 0.466 acres for a Temporary Construction Easement (TCE)) required for the construction of the Southeast (SE) Loop Segment 2 Project (3349 Business Holdings, LLC/ Parcel 46) to be funded by Tax Anticipation Notes (TANS) P-588.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
60.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn (18.811 acres and 1.065 acres ) required for the construction of the CR 404 Re-alignment project. (Nancy Rydell Holubec, Individually and as Trustee of the Henry H. Holubec Family Trust and Edythe J. Holubec/ Parcel 18) Funding Source: Road Bonds P391
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Resolution determining the necessity and authorizing the use of eminent domain to condemn (18.811 acres and 1.065 acres) required for the construction of the County Road (CR) 404 Re-alignment Project (Nancy Rydell Holubec, Individually and as Trustee of the Henry H. Holubec Family Trust and Edythe J. Holubec/ Parcel 18) to be funded by Road Bonds P-391.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:55 A.M. ON TUESDAY, NOVEMBER 15, 2022.
 
61.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
        a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
        b)   Discuss the acquisition of real property for CR 176 at RM 2243
        c)   Discuss the acquisition of real property: CR 332
        d)   Discuss the acquisition of real property for County Facilities.
        e)   Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
         f)   Discuss the acquisition of real property for Bud Stockton Extension.
        g)   Discuss the acquisition of real property for CR 305/307. 
        h)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
         i)   Discuss the acquisition of real property for CR 111.
         j)   Discuss the acquisition of real property for Corridor H
        k)   Discuss the acquisition of real property for future SH 29 corridor. 
         l)   Discuss the acquisition of right-of-way for Hero Way.
       m)   Discuss the acquisition of right-of-way for Corridor C.
        n)   Discuss the acquisition of right-of-way for Corridor F.
        o)   Discuss the acquisition of right-of-way for Corridor D.
        p)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
        q)   Discuss the acquisition of right-of-way for Reagan extension.
         r)   Discuss the acquisition of real property near Justice Center. 
        s)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
         t)   Discuss the acquisition of the MKT Right of Way
        u)   Discuss acquisition of right of way for Corridor E.
        v)   Discuss acquisition of right of way for County Road 245.
       w)   Discuss acquisition of right of way for CR 401/404.
        x)   Discuss acquisition of right of way for Liberty Hill Bypass.



B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
    c)    Discuss property usage at Longhorn Junction
    d)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    e)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
     f)    Discuss the sale of property located at 900 S Main St., Taylor, 76574
    g)    Discuss the sale of 106 Dana Drive, Hutto, Texas
    h)    Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D.     Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.
View Agenda Item
No action was taken in Executive Session.
 
62.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
      a)  Project Red Hot Chili Pepper
      b)  Project Flex Power
      c)  Project Pearson Ranch
      d)  Project Fittipaldi 
      e)  Project Venture
       f)  Project 007
      g)  Project Acropolis
      h)  Project Crystal Lagoon
       i)  Project Phantom
       j)  Project World
      k)  Project Mellencamp
View Agenda Item
No action was taken in Executive Session.
 
63.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Civil Action No. 1:18-cv-00049-LY; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2. Cause No. 19-0850-C368; County of Williamson v. Purdue Pharma, LP, et al.; In the 368th Judicial District Court of Williamson County, Texas, and related lawsuits
3. Civil Action No. 1:20-cv-00842-RP; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9. Civil Action No. 1:21-cv-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-00834-RP; Skylar Leal v. Williamson County, Texas and Lorenzo Hernandez Jr.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
13. Cause No. 22-0916-C368; Chris Noel Carlin v. Christopher Davis and Williamson County; In the 368th Judicial District Court of Williamson County, Texas
14. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
15. Cause No. D-1-GN-22-002186; Chauncy Williams v. Williamson County Attorney’s Office Victim Service’s Division; 98th Judicial District Court of Travis County, Texas
16. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
17. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
18. Cause No. 22-1152-C425; Catherine Johnston v. Bill Gravell, Williamson County Judge, et al.; In the 425th Judicial District Court of Williamson County, Texas
19. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
20. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
21. Cause No. 3SC-22-0147; Debora Garcia-Valentin and Ariel Valentin v. Williamson County Animal Shelter; In the Justice Court, Precinct Three, of Williamson County, Texas
c. EEOC/TWC matters:
d. Claims:
e. Other:
1. Legal matters pertaining to the Emergency Communications Department.
2. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
3. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
4. Legal matters relating to Application of Bryan I. Klepzig for a new Municipal Solid Waste Registration Compost Facility in Williamson County, Texas; Proposed Registration No. 42045.
5. Legal matters pertaining to DM Medical Billings, LLC
Those who addressed the Court:
Bill Kelberlau of Georgetown

No action was taken in Executive Session.
 
64.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
No action was taken in Executive Session.
 
65.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
66.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 12:16 P.M. ON TUESDAY, NOVEMBER 15, 2022.
 
67.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
68.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
69.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Civil Action No. 1:18-cv-00049-LY; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2. Cause No. 19-0850-C368; County of Williamson v. Purdue Pharma, LP, et al.; In the 368th Judicial District Court of Williamson County, Texas, and related lawsuits
3. Civil Action No. 1:20-cv-00842-RP; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9. Civil Action No. 1:21-cv-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-00834-RP; Skylar Leal v. Williamson County, Texas and Lorenzo Hernandez Jr.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
13. Cause No. 22-0916-C368; Chris Noel Carlin v. Christopher Davis and Williamson County; In the 368th Judicial District Court of Williamson County, Texas
14. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
15. Cause No. D-1-GN-22-002186; Chauncy Williams v. Williamson County Attorney’s Office Victim Service’s Division; 98th Judicial District Court of Travis County, Texas
16. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
17. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
18. Cause No. 22-1152-C425; Catherine Johnston v. Bill Gravell, Williamson County Judge, et al.; In the 425th Judicial District Court of Williamson County, Texas
19. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
20. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
21. Cause No. 3SC-22-0147; Debora Garcia-Valentin and Ariel Valentin v. Williamson County Animal Shelter; In the Justice Court, Precinct Three, of Williamson County, Texas
c. EEOC/TWC matters:
d. Claims:
e. Other:
1. Legal matters pertaining to the Emergency Communications Department.
2. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
3. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
4. Legal matters relating to Application of Bryan I. Klepzig for a new Municipal Solid Waste Registration Compost Facility in Williamson County, Texas; Proposed Registration No. 42045.
5. Legal matters pertaining to DM Medical Billings, LLC
No action was taken on this item.
 
70.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
71.
Comments from Commissioners.
Commissioner Valerie Covey congratulated the winners of the General Election for 2022, wished a happy 15th anniversary to Rachel Arnold, and congratulated Julie Kiley on being named the new Williamson County Auditor.
 
72.
Public Comment Period.
Those who addressed the Court:
Bill Kelberlau of Georgetown
COMMISSIONERS COURT ADJOURNED AT 12:17 P.M. ON TUESDAY, NOVEMBER 15, 2022.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 22nd day of November, 2022.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Amanda Brown, Deputy/Executive Assistant to County Clerk