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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
JULY 25, 2023


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, JULY 25, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the minutes of the July 18, 2023 Commissioners Court Meeting with the clarification of the bereavement leave.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $18,200,216.84 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 26 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for County Courts at Law.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for County Courts at Law.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0425-004100 Professional Services $10,000.00
To 0100-0425-004120 Competency Hearings $10,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Pct. 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for Justice of the Peace, Pct. 3.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0453-004002 Jurors, Grand Jurors, Jury Com $5,000.00
To 0100-0453-004141 Interpreters $5,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider, and take appropriate action on a line item transfer for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for EMS.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0540-003307 Pharmaceuticals $20,000.00
From 0100-0540-003107 Medical Equipment <$5,000 $10,000.00
To 0100-0540-003200 Medical Supplies $30,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for Road and Bridge.

Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-003553 Signs $26,000.00
To 0200-0210-005003 Equipment >$5,000 $26,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for Road and Bridge.

Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-003551 Base & Stabilizer $200,000.00
To 0200-0210-003550 Asphalt $200,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during April - June (FY23 3rd quarter).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve line item transfers of $500 or less completed by the County Auditor during April - June (FY23 3rd quarter).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction including one (1) Saturn Vue Hybrid Vin #4636, one (1) Nissan XTrail Vin #2639, four (4) 2015 Harley-Davidson Motorcycles Vin #'s 6067,6119, 6185, 8257 and three (3) 2016 Harley-Davidson Motorcycles Vin #'s 6040, 6082 and 6482 pursuant to Texas Local Government Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Auction including one (1) Saturn Vue Hybrid Vin #4636, one (1) Nissan XTrail Vin #2639, four (4) 2015 Harley-Davidson Motorcycles Vin #'s 6067,6119, 6185, 8257 and three (3) 2016 Harley-Davidson Motorcycles Vin #'s 6040, 6082 and 6482 pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on appointment of Laurie Carlson to the Emergency Services District (ESD) #12 Board of Directors, filling the unexpired term of Place #5 director Erin Tanner, with a term effective August 1, 2023, and ending on December 31, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To appoint Laurie Carlson to the Emergency Services District (ESD) #12 Board of Directors, filling the unexpired term of Place #5 director Erin Tanner, with a term effective August 1, 2023, and ending on December 31, 2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, June 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Justice of the Peace, Pct. 4, June 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider, and take appropriate action on approving and ratifying the submission of written comments, information and/or recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to a petition for the creation of Atlas Ranch Municipal Utility District No. 1.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
This item was moved to the regular agenda and discussed in executive session.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve and ratify the submission of written comments, information and/or recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to a petition for the creation of Atlas Ranch Municipal Utility District No. 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
 
14.
Discuss, consider, and take appropriate action on approving and ratifying the submission of written comments, information and/or recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to a petition for the creation of Williamson County MUD No. 39.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
This item was moved to the regular agenda and discussed in executive session.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve and ratify the submission of written comments, information and/or recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to a petition for the creation of Williamson County MUD No. 39.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
15.
Discuss, consider and take appropriate action to approve an amendment to a subrecipient agreement between Williamson County and the City of Thrall for Infrastructure Improvements to the water project serving the community for reimbursement under the American Rescue Plan Act (ARPA).
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve an amendment to a subrecipient agreement between Williamson County and the City of Thrall for Infrastructure Improvements to the water project serving the community for reimbursement under the American Rescue Plan Act (ARPA).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider, and take appropriate action on Contract Amendment No. 1 to Williamson County Services Contract RFP#1707-176 Interpretive Planning and Exhibits - River Ranch County Park Interpretive Center between Williamson County and MuseWorks LLC relating to repair and repacking costs associated with display exhibits (Funding Source P465).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Contract Amendment No. 1 to Williamson County Services Contract RFP#1707-176 Interpretive Planning and Exhibits - River Ranch County Park Interpretive Center between Williamson County and MuseWorks LLC relating to repair and repacking costs associated with display exhibits.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider, and take appropriate action on entering into an Interlocal Agreement (ILA) #2023251 with the Williamson County and Cities Health District (WCCHD) for First Responder Influenza Vaccines, in the amount of $10,158.50, and authorizing the execution of the agreement.
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve entering into an Interlocal Agreement (ILA) #2023251 with the Williamson County and Cities Health District (WCCHD) for First Responder Influenza Vaccines, in the amount of $10,158.50, and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider, and take appropriate action on approving the Proposal #2023249 between Williamson County and PowerDMS by Neogov for the total of $3,843.64 and authorize the execution of the Proposal.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Proposal #2023249 between Williamson County and PowerDMS by Neogov for the total of $3,843.64 and authorize the execution of the Proposal.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on awarding RFSQ #21RFSQ2 providing continuing design and engineering services for the Justice Center North Roof Replacement to Reliance Architecture LLC in the amount of $18,800.00 and authorize the execution of the agreement. Funding Source is P615.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To award RFSQ #21RFSQ2 providing continuing design and engineering services for the Justice Center North Roof Replacement to Reliance Architecture LLC in the amount of $18,800.00 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on Contract Amendment 1 to the Supplement Agreement 1 to the Contract for Engineering Services between Williamson County and BLGY, Inc., dated April 11, 2023, relating to the Juvenile Justice Center Addition, Project (P578)
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Contract Amendment 1 to the Supplement Agreement 1 to the Contract for Engineering Services between Williamson County and BLGY, Inc., dated April 11, 2023, relating to the Juvenile Justice Center Addition, Project (P578)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on accepting a report from Chasco Constructors, Change Order No. 7 for the Williamson County Expo Improvements project (P562) for a time only change of 120 days toward substantial completion.  Funding Source is P562.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 7 for the Williamson County Expo Improvements project (P562) for a time only change of 120 days toward substantial completion.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on accepting a report from SSCi, Change Order No. 1 for the Williamson County Old DPS Renovation project for $1,352.  Funding Source is 445P/445A Old DPS Renovation/12.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 1 for the Williamson County Old DPS Renovation project for $1,352.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider, and take appropriate action on formally closing the solicitation for RFSQ #23RFSQ3 Engineering Services for FM 973 from 1660 to US 79 (Carlos G Parker Blvd).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve formally closing the solicitation for RFSQ #23RFSQ3 Engineering Services for FM 973 from 1660 to US 79 (Carlos G Parker Blvd).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
24.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed responses for San Gabriel Ranches Subdivision Road and Drainage Improvements, under IFB #23IFB98. Funding Source is P489.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the Purchasing Agent to advertise and receive sealed responses for San Gabriel Ranches Subdivision Road and Drainage Improvements, under IFB #23IFB98

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
25.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 1 under Williamson County Contract between Doucet & Associates and Williamson County dated July 16, 2019 for Smith Branch Flood Control Near Juvenile Justice Center. This supplemental is to extend the expiration date to December 31, 2024. Funding source: P519.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Supplemental Work Authorization No 2 to Work Authorization No 1 under Williamson County Contract between Doucet & Associates and Williamson County dated July 16, 2019 for Smith Branch Flood Control Near Juvenile Justice Center.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $56,086.02 to expire January 31, 2024 under Williamson County Contract for Engineering Services between Fugro USA Land, Inc. and Williamson County dated May 5, 2020 for CR 255. Funding source: P546.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Work Authorization No 3 in the amount of $56,086.02 to expire January 31, 2024 under Williamson County Contract for Engineering Services between Fugro USA Land, Inc. and Williamson County dated May 5, 2020 for CR 255.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
27.
Discuss, consider, and take appropriate action on Williamson County Emergency Services being recognized by the Quality Texas Foundation achieving the Engagement Recognition Level at the recent Quality Texas Conference in Georgetown.
View Agenda Item
Emergency Services Project Manager Candi Semple addressed the Court.
 

No action was taken on this item.

 
28.
Discuss, consider and take appropriate action on receiving annual update from the Williamson County Economic Development Partnership.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
Executive Director of Williamson County Economic Development Partnership Dave Porter addressed the Court.
 

No action was taken on this item.

Attachments:
 
29.
Discuss, consider and take appropriate action on proposed changes to the Employee Policy Manual, to be effective October 1, 2023.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve proposed changes to the Employee Policy Manual, with the addition that inlaws are included in the potential two additional bereavement days leave, to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on the Compensation Presentation for FY24.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

No action was taken on this item.

Attachments:
 
31.
Discuss, consider and take appropriate action on the list of position classifications for Round 2 of the salary study.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the list of position classifications for Round 2 of the salary study.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on moving position control numbers (PCN's) 0338, 1242, 1307, and 1246 from the B (Civilian) chart to the L (Law Enforcement) or C (Corrections) chart.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

No action was taken on this item.

Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing written notice to each elected official of his/her salary and other compensation to be included in the 2023-2024 budget.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize written notice to each elected official of his/her salary and other compensation to be included in the 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
34.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County Share of the FY 23 Capital Area Trauma Advisory Council (CATRAC) Trauma System Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County Share of the FY 23 Capital Area Trauma Advisory Council (CATRAC) Trauma System Funds due to additional revenue.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
36.
Discuss, consider and take appropriate action on the Authorized User Agreement between Williamson County and the Georgetown Palace Theatre.
View Agenda Item
Commissioner Precinct 3 Project Manager Rachel Arnold addressed the Court.
County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Authorized User Agreement between Williamson County and the Georgetown Palace Theatre, with an additional requirement of a $2,000.00 security deposit.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider, and take appropriate action on approving Home Safe: Building Strong Violence Free Families grant application for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Home Safe: Building Strong Violence Free Families grant application for Juvenile Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the (PSA) with Halff Associates, Inc. for design and engineering services for the Southwest Regional Trail to connect to Brushy Creek Regional Trail utilizing RFQ 2727, in the amount of $493,630.00 and authorize the execution of the agreement. P553,2, 2019 Parks Bond.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the (PSA) with Halff Associates, Inc. for design and engineering services for the Southwest Regional Trail to connect to Brushy Creek Regional Trail utilizing RFQ 2727, in the amount of $493,630.00 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Sheets & Crossfield, PLLC to represent Williamson County in relation to various aspects of real estate, eminent domain/condemnation, economic development matters and general legal matters as assigned by the County Judge or Commissioners (as more fully set out in the engagement letter); and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the engagement of the law firm of Sheets & Crossfield, PLLC to represent Williamson County in relation to various aspects of real estate, eminent domain/condemnation, economic development matters and general legal matters as assigned by the County Judge or Commissioners (as more fully set out in the engagement letter); and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to provide defense of tort liability cases or claims for Williamson County, and other legal services assigned or requested, only if the scope of which is confirmed by the Williamson County Commissioners Court or its Office of General Counsel in writing at the time of assignment; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to provide defense of tort liability cases or claims for Williamson County, and other legal services assigned or requested, only if the scope of which is confirmed by the Williamson County Commissioners Court or its Office of General Counsel in writing at the time of assignment; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss, consider and take appropriate action on a Lease Agreement between Williamson County and Freestyle Sports, LLC for that certain property designated 75 Seward Junction Loop, Liberty Hill, Texas and being described an approximate 1.7703 acre (77,114 SF) tract of land.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Lease Agreement between Williamson County and Freestyle Sports, LLC for that certain property designated 75 Seward Junction Loop, Liberty Hill, Texas and being described an approximate 1.7703 acre (77,114 SF) tract of land.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
42.
Discuss, consider and take appropriate action on a policy exception for the hiring of the Fleet Services Shop Supervisor.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a policy exception for the hiring of the Fleet Services Shop Supervisor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
43.
Discuss, consider and take appropriate on a Development Agreement Regarding FM 734 (Parmer Lane) Rattan Creek with North Austin Municipal Utility District No. 1.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Development Agreement Regarding FM 734 (Parmer Lane) Rattan Creek with North Austin Municipal Utility District No. 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:52 A.M. ON TUESDAY, JULY 25, 2023.
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for CR 111.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Reagan extension.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss acquisition of right of way for Liberty Hill Bypass.
                p)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
 
View Agenda Item
 

No action was taken in executive session.

 
45.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
      
     a) Project World
     b) Project Mellencamp
     c) Project Corgi
     d) Project Anniversary
     e) Project Glee
      f) Project Skyfall
     g) Project Stamper
     h) Project Soul Train
      i) Project Dragon
View Agenda Item
 

No action was taken in executive session.

 
46.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. USERRA Case No. TX-2023-00052-40-R
d. Claims:
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

No action was taken in executive session.

 
47.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in executive session.

 
48.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in executive session.

 
49.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in executive session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 11:58 A.M. ON TUESDAY, JULY 25, 2023.
 
50.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
51.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
52.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. USERRA Case No. TX-2023-00052-40-R
d. Claims:
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

No action was taken on this item.

 
53.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
54.
Comments from Commissioners.
There were no comments.
 

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55.
Public Comment Period.
There were no public comments.
 

Those who addressed the Court:
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COMMISSIONERS COURT ADJOURNED AT 11:59 A.M. ON TUESDAY, JULY 25, 2023.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 1st day of August, 2023.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/Executive Assistant to County Clerk