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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
AUGUST 22, 2023


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, AUGUST 22, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the minutes of the August 15, 2023 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To authorize the payment of bills totaling $12,715,531.17 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 27 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for the All County Courts at Law Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the All County Courts at Law Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0425-004002 All County Courts/Jurors $5,000.00
From 0100-0425-004125 All County Courts/Transcripts $5,000.00
From 0100-0425-004167 All Cty Cts/UnkFather Ct Appt $7,000.00
From 0100-0425-004168 All Cty Cts/Unlocated Fthr CAA $3,000.00
From 0100-0425-004169 All Cty Cts/AllegFather CAA $2,000.00
From 0100-0425-004999 All Cty Cts/Misc $500.00
From 0100-0425-004100 All Cty Cts/Prof Svcs $5,000.00
To 0100-0425-004134 All Cty Cts/Misd Ct Apptd Atty $27,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on a line item transfer for Tobacco Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for Tobacco Fund.

Fiscal Impact
From/To Acct No. Description Amount
From 0340-0340-004908 Outreach-Flex Funding $1,000.00
To 0340-0340-004541 Vehicle Repairs & Maint. $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, Consider, and take appropriate action on a Line item transfer for Veteran Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a Line item transfer for Veteran Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0405-004999 Misc. $387.00
From 0100-0405-004621 Copier rental & supplies $100.00
From 0100-0405-003901 Publication/Books/Periodicals $90.00
To 0100-0405-003005 Office Furniture $577.00
From 0100-0405-004541 Vehicle repair & maint. $1,100.00
From 0100-0405-004231 Travel $200.00
To 0100-0405-003010 Computer Equipment $1,300.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Williamson County Sheriff's Office.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0560-004100 Professional Services $40,000.00
To 0100-0560-004541 Vehicle Repairs & Maint. $40,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Corrections Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-003010 Computer Equipment $1,500.00
To 0100-0570-003200 Medical Supplies $1,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Corrections Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-003008 LE Equipment $4,500.00
To 0100-0570-003200 Medical Supplies $4,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Corrections Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-003008 LE Equipment $3,000.00
To 0100-0570-003100 Office Supplies $3,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Corrections Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-003001 Small Equipment & Tools $298.00
To 0100-0570-003002 Vehicle Equipment $298.00
From 0100-0570-005003 Equipment > $5000 $600.64
To 0100-0570-003002 Vehicle Equipment $600.64

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
11.
Discuss, consider, and take appropriate action on a line item transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for Fleet Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0882-0882-003525 Tires, Tubes $20,000.00
To 0882-0882-003523 Parts $20,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
12.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a line item transfer for the Road and Bridge Division.

Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-000777 Transfer to Capital Projects $1,600,000.00
To 0200-0210-003599 Road Constr./Maint. $1,600,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
13.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Transfer including One (1) Double Wide Mobile Home Vin #7660 and Vin #7659, pursuant to Texas Local Government Code 263.151 (2)(D) possesses some usefulness for the purpose for which it was intended.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Transfer including One (1) Double Wide Mobile Home Vin #7660 and VIN #7659, pursuant to Texas Local Government Code 263.151 (2)(D) possesses some usefulness for the purpose for which it was intended.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction including three (3) Double Wide Mobile Homes Vin #2156, Vin #2157, Vin #0183, Vin $7653, Vin #2151 and Vin #2152, pursuant to Texas Local Government Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Auction including three (3) Double Wide Mobile Homes VIN #2156, VIN #2157, VIN #0183, VIN $7653, VIN #2151 and VIN #2152, pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Transfer including one (1) 2017 Chevrolet Tahoe Vin #5571 and one (1) 2016 Chevrolet Tahoe Vin #5203 pursuant to Texas Local Government Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Transfer including one (1) 2017 Chevrolet Tahoe VIN #5571 and one (1) 2016 Chevrolet Tahoe VIN #5203 pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Sale to Insurance including One (1) 2019 Dodge Charger Vin #2408, pursuant to Texas Local Government Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Sale to Insurance including One (1) 2019 Dodge Charger VIN #2408, pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, July 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Justice of the Peace, Pct. 4, July 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on appointing Jennifer Deazvedo of Georgetown to the Williamson County Child Welfare Board.
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To appoint Jennifer Deazvedo of Georgetown to the Williamson County Child Welfare Board for a term which runs through September 30, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on approving an addendum to the agreement between Williamson County and Indigent Healthcare Solutions, LTD and authorizing the execution of the addendum.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve an addendum to the agreement between Williamson County and Indigent Healthcare Solutions, LTD and authorizing the execution of the addendum.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on renewal #2 (final) of a Professional Services Agreement (PSA) for the purpose of providing pre-employment psychological screenings related to the potential hiring of new Williamson County Sheriff's Office employees, between Williamson County and Dr. Eugene Waters of AdventHealth - Behavioral Health Center; with a not-to-exceed amount of $10,000 for FY24, and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Local Government Code § 262.024(a)(4) and authorizing the execution of the agreement. 
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve renewal #2 (final) of a Professional Services Agreement (PSA) for the purpose of providing pre-employment psychological screenings related to the potential hiring of new Williamson County Sheriff's Office employees, between Williamson County and Dr. Eugene Waters of AdventHealth - Behavioral Health Center; with a not-to-exceed amount of $10,000 for FY24, and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Local Government Code § 262.024(a)(4) and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Williamson County Water, Sewer, Irrigation and Drainage District #3 (Star Ranch) for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the Standard Agreement with Williamson County Water, Sewer, Irrigation and Drainage District #3 (Star Ranch) for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Highlands at Mayfield Ranch Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the Standard Agreement with Highlands at Mayfield Ranch Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider, and take appropriate action on approving the Emergency Service Contract #2023260 between Williamson County and Randal's Tower Tech for the amount of $87,460.00, and exempting this purchase from the competitive bid/proposal requirements pursuant to the discretionary exemption as set forth under Texas Local Government Code § 262.024(a)(2) [an item necessary to preserve and protect the public health or safety or the residents of the county] and § 262.024(a)(3) [an item necessary because of unforeseen damage to public property], and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Emergency Service Contract #2023260 between Williamson County and Randal's Tower Tech for the amount of $87,460.00, and exempting this purchase from the competitive bid/proposal requirements pursuant to the discretionary exemption as set forth under Texas Local Government Code § 262.024(a)(2) [an item necessary to preserve and protect the public health or safety or the residents of the county] and § 262.024(a)(3) [an item necessary because of unforeseen damage to public property], and authorizing execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on approving the addendum of the not-to-exceed amount for the current Master Service Agreement between 5-F Mechanical and Williamson County for HVAC and Plumbing Maintenance Services, by increasing the current not-to-exceed amount of $350,000.00 by an additional $75,000.00, to a new total not-to-exceed amount of $425,000.00 and authorizing the execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the addendum of the not-to-exceed amount for the current Master Service Agreement between 5-F Mechanical and Williamson County for HVAC and Plumbing Maintenance Services, by increasing the current not-to-exceed amount of $350,000.00 by an additional $75,000.00, to a new total not-to-exceed amount of $425,000.00 and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider, and take appropriate action on approving the Agreement #2023255 between Williamson County and Ingram Technologies, LLC, in the amount of $27,000.00 pursuant to DIR contract #DIR-CPO-4697, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Agreement #2023255 between Williamson County and Ingram Technologies, LLC, in the amount of $27,000.00 pursuant to DIR contract #DIR-CPO-4697, and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on Work Authorization No 10 in the amount of $14,913.00 to expire on August 31, 2024 under Williamson County Contract for Surveying Services between Surveying And Mapping, LLC and Williamson County dated May 19, 2020 for Corridor F Boundary Survey. Funding source: P461.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Work Authorization No 10 in the amount of $14,913.00 to expire on August 31, 2024 under Williamson County Contract for Surveying Services between Surveying And Mapping, LLC and Williamson County dated May 19, 2020 for Corridor F Boundary Survey.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider and take appropriate action regarding the temporary closing of CR 130 from Chandler Rd to 4100 ft North of Chandler Rd.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the temporary closing of CR 130 from Chandler Rd to 4100 ft North of Chandler Rd.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
28.
Discuss, consider and take appropriate action on recognizing the 2023 Williamson County Employee of the Year and Project Team of the Year Winners.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

No action was taken on this item.

 
29.
Discuss, consider, and take appropriate action regarding setting a bond for the Williamson County Elections Administrator in an amount not to exceed $20,000.00, payable to the County Judge, approved by the Commissioners Court, and conditioned on the faithful performance of the duties of the position.
View Agenda Item
Kim Perrine of Leander addressed the Court.
Marcia Strickler Watson of Austin addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve setting a bond for the Williamson County Elections Administrator in an amount not to exceed $20,000.00, payable to the County Judge, approved by the Commissioners Court, and conditioned on the faithful performance of the duties of the position.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
30.
Discuss, consider and take appropriate action on approving the bond for the newly appointed Elections Administrator of Williamson County, Texas.
View Agenda Item
Kim Perrine of Leander addressed the Court.
Marcia Strickler Watson of Austin addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the bond for the newly appointed Elections Administrator of Williamson County, Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider, and take appropriate action on the Williamson County Salary Grievance Committee’s recommendation in relation to the salary of the Williamson County District Attorney.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion:To approve the Williamson County Salary Grievance Committee’s recommendation in relation to the salary of the Williamson County District Attorney.

Motion fails due to lack of a second.

Attachments:
 
32.
Discuss, consider and take appropriate action on the 2023-2024 salary for the County Auditor in the amount of $185,709.37.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the 2023-2024 salary for the County Auditor in the amount of $185,709.37.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
33.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Juvenile Services.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Juvenile Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
34.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Juvenile Services.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Juvenile Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
35.
Discuss, consider and take appropriate action on the County Teleworking Policy.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

No action was taken on this item.

 
COMMISSIONERS COURT RECESSED AT 11:38 A.M. ON TUESDAY, AUGUST 22, 2023.

COMMISSIONERS COURT RECONVENED AT 11:56 A.M. ON TUESDAY, AUGUST 22, 2023.
 
36.
Discuss, consider, and take appropriate action on awarding RFP #23RFP66 Berry Springs Park Improvements to Chasco Constructors, Ltd, LPP in the amount of Six Hundred Twenty-Three Thousand, Four Hundred Thirty-Nine Dollars ($623,439.00) based on the initial proposed construction budget and authorize the execution of the contract. The funding source is P559.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To award RFP #23RFP66 Berry Springs Park Improvements to Chasco Constructors, Ltd, LPP in the amount of Six Hundred Twenty-Three Thousand, Four Hundred Thirty-Nine Dollars ($623,439.00) based on the initial proposed construction budget and authorize the execution of the contract.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider, and take appropriate action on approving the service contract #2023259 for HVAC replacement of outside air fan variable frequency drive (VFD) and supply fan VFD at the Jester Annex Building by Texas Equipment Solutions in the amount of $6,402.50 and exempting the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County and authorizing the execution of this agreement.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve service contract #2023259 for HVAC replacement of outside air fan variable frequency drive (VFD) and supply fan VFD at the Jester Annex Building by Texas Equipment Solutions in the amount of $6,402.50 and exempting the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County and authorizing the execution of this agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider, and take appropriate action on awarding RFP #23RFP74 Chiller Replacement for Williamson County to Jay Harkins Company, Inc in the not-to-exceed amount of $245,287.00 and authorize execution of the agreement.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve awarding RFP #23RFP74 Chiller Replacement for Williamson County to Jay Harkins Company, Inc in the not-to-exceed amount of $245,287.00 and authorize execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider, and take appropriate action on awarding IFB #23IFB67 for Construction of the First Phase of Corridor C / SH 29 to the lowest and best bidder, Capital Excavation Company, in the amount of $30,540,848.03 and authorizing the execution of the agreement. Funding Source is P459.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve awarding IFB #23IFB67 for Construction of the First Phase of Corridor C / SH 29 to the lowest and best bidder, Capital Excavation Company, in the amount of $30,540,848.03 and authorizing the execution of the agreement. Funding Source is P459.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider, and take appropriate action regarding Change Order No. 5 in the amount of $0 for Project 22IFB57 CR 401 Reconstruction (James Construction Group) P: 390c Funding Source: Road Bond.
View Agenda Item
County Judge Bill Gravell, Jr. abstained from voting on this item (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 5 in the amount of $0 for Project 22IFB57 CR 401 Reconstruction (James Construction Group).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Bill Gravell, Jr. (Abstain)
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
41.
Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $20,980.10 for Project 23IFB12 CR 245 Reconstruction (Joe Bland Construction) P: 353 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 1 in the amount of $20,980.10 for Project 23IFB12 CR 245 Reconstruction (Joe Bland Construction).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
42.
Discuss, consider, and take appropriate action regarding Change Order No. 2 in the amount of $97,110.00 for Project 23IFB13 Bud Stockton Extension (Cash Construction) P: 307 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 2 in the amount of $97,110.00 for Project 23IFB13 Bud Stockton Extension (Cash Construction).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
43.
Discuss, consider, and take appropriate action regarding Change Order No. 2 in the amount of $5,250.00 for Project 23IFB8 Corridor H - Sam Bass Rd. (Cash Construction) P: 462 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 2 in the amount of $5,250.00 for Project 23IFB8 Corridor H - Sam Bass Rd. (Cash Construction).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
44.
Discuss, consider, and take appropriate action regarding Change Order No. 11 in the amount of $81,433.12 for Project 22IFB39 CR 111 Westinghouse Rd (Capital Excavation) P: 292 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order No. 11 in the amount of $81,433.12 for Project 22IFB39 CR 111 Westinghouse Rd (Capital Excavation).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
45.
Discuss, consider, and take appropriate action regarding amending the Williamson County Long-Range Transportation Plan to address current and projected needs in the public interest.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve amending the Williamson County Long-Range Transportation Plan to address current and projected needs in the public interest.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
46.
Discuss, consider and take appropriate action on a possession and use agreement for transportation purposes with Heroway Crossing, LLC for 2.982 acres as right of way and 0.146 acres as a drainage easement required for the construction of the Hero Way project. (Parcel 326/326DE). Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a possession and use agreement for transportation purposes with Heroway Crossing, LLC for 2.982 acres as right of way and 0.146 acres as a drainage easement required for the construction of the Hero Way project. (Parcel 326/326DE).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
47.
Discuss, consider and take appropriate action on a real estate contract with KEVIN W. ANDREWS (f/k/a Kevin W. Cruz) for 0.5460 acres of ROW needed on Corridor J. (Andrews Early Acquisition) Funding Source:TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a possession and use agreement for transportation purposes with Heroway Crossing, LLC for 2.982 acres as right of way and 0.146 acres as a drainage easement required for the construction of the Hero Way project. (Parcel 326/326DE).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
48.
Discuss, consider and take appropriate action on a rule 11 condemnation settlement agreement with Scott Helms and Barbara Forbes Helms to acquire 3.074 acres needed as right of way for the Bagdad Rd. project (Parcel 43). Funding Source: Road Bonds P343
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a rule 11 condemnation settlement agreement with Scott Helms and Barbara Forbes Helms to acquire 3.047 acres needed as right of way for the Bagdad Rd. project (Parcel 43).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
Attachments:
 
49.
Receive a presentation, discuss, consider and take appropriate action regarding moving to a self-funded Workers' Compensation Program.
View Agenda Item
Budget Officer Ashlie Holladay addressed the Court.
Risk Program Manager Malea Schmitt addressed the Court
 
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve moving to a self-funded Workers' Compensation Program.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
50.
FY24 Budget Workshop - Discuss, consider and take appropriate action on the Budget Officer's 2023-2024 recommended budget.
View Agenda Item
Sheriff Mike Gleason addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion:To discuss adding a District Attorney Prosecutor (child sexual offenses), Veterans Services Officer and assistant, TCOLE Certification Stipends for Fire Marshall and assistant, and a District Attorney Salary Survey (Commissioner Precinct 3 Valerie Covey to oversee) to the budget additions eligible for inclusion in the Fiscal Year 2023-2024 budget.

Motion fails due to lack of a second.

 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion:To add Item 551 (Deputy Constable Precinct #1 L1.2 $69,070.64) with a cost of $222,569.00 to the Fiscal Year 2023-2023 budget.

Motion fails due to lack of a second.

 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion:To add item 560 (Sheriff's Deputy x 11 L1.2 $69,070.64) with a cost of $2,265,641.00 to the Fiscal Year 2023-2024 budget.

Motion fails due to lack of a second.

 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To add item 475 (Criminal Attorney II B33 $82,871.29 (includes 8% above the minimum)) with a cost of $123,083.00 to the Fiscal Year 2023-2024 budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Nay:
County Judge Bill Gravell, Jr.
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 1 Terry Cook 
 

Motion:To add item 475 (Civil Attorney for Juvenile B.38 $106,061.85 (includes 8% above the minimum)) with a cost of $151,770.00 to the Fiscal Year 2023-2024 budget.

Motion fails due to lack of a second.

 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Bill Gravell, Jr. 

Motion:To add item 409 (Remove Air Quality Monitors) resulting in a savings of $36,444.00 to the Fiscal Year 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Nay:
Commissioner Precinct 1 Terry Cook
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To add item 503 (IT Salary Study; Pending results of Outside Study) with a cost of $250,000.00 to the Fiscal Year 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To add items 591 (Pretrial Salary Study for Pending Results of Internal Study) and 409 (Remove Professional Services Dollars) resulting in no additional expenditures to the Fiscal Year 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Nay:
Commissioner Precinct 1 Terry Cook
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To add item 404 (County Clerk - Judicial Chief Deputy County Clerk B34 $87,077.91 (includes 8% above the minimum)) with a cost of $117,415.00 to the Fiscal Year 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 3 Valerie Covey
Nay:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Russ Boles
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add item 394 (Senior Purchasing Specialist for Facilities B.26 $58,582.52 (includes 8% above minimum)) with a cost of $96,767.00 to the Fiscal Year 2023-2024 budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Nay:
Commissioner Precinct 2 Cynthia Long
 

Motion by: County Judge Bill Gravell, Jr. 
 

Motion:To add item 409, $100,000.00 in Consulting Funding for Justice Center Assessment.

Commissioner Precinct 4 Commissioner Russ Boles seconded but then withdrew his second, so motion dies for lack of a second.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add CIP Personnel Building Expansion costing $450,000.00, CIP Florence Yard Building Relocation costing $165,000.00, and Stabilization of CR460 and CR327 costing $1,400,000.00 to the Fiscal Year 2023-2024 Road and Bridge Fund budget, with $615,000.00 of funding coming from cash ending from the 2022-2023 Road and Bridge Fund budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Nay:
Commissioner Precinct 2 Cynthia Long
 

Motion by: Commissioner Precinct 4 Russ Boles 
 

Motion:To add CIP Sand Storage Building ($1,750,000.00) to the Fiscal Year 2023-2024 Road and Bridge Fund budget.

Motion fails due to lack of a second.

 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add $500,000 Professional Services to the Fiscal Year 2023-2024 Road and Bridge Fund budget.

Motion withdrawn.

Attachments:
 
51.
Discuss, consider and take appropriate action on approving the 2023-2024 proposed budget and direct the Budget Officer to file the proposed budget with the County Clerk and County Auditor.
View Agenda Item
Natalie McKinnon of Georgetown addressed the Court.
Ryan Bownds of Leander addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve the 2023-2024 proposed General Fund budget of $313,432,055.00 and direct the Budget Officer to file the proposed budget with the County Clerk and County Auditor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve the 2023-2024 proposed Road and Bridge Fund budget of $62,339,438.00 and direct the Budget Officer to file the proposed budget with the County Clerk and County Auditor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve the 2023-2024 proposed Debt Service budget of $169,627,654.00 and direct the Budget Officer to file the proposed budget with the County Clerk and County Auditor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent from the Dais)
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 12:15 P.M. ON TUESDAY, AUGUST 22, 2023.
 
52.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for CR 111.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss acquisition of right of way for Liberty Hill Bypass.
                p)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                q)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                 r)   Discuss the acquisition of right of way for CR 314. 

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
53.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:Business prospect(s) that may locate or expand within Williamson County. 
   a) Project World
     b) Project Mellencamp
     c) Project Corgi
     d) Project Anniversary
     e) Project Glee
      f) Project Skyfall
     g) Project Stamper
     h) Project Soul Train 
      i) Project Dragon 
      j) Project Scrabble
View Agenda Item
 

No action was taken in Executive Session.

 
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

No action was taken in Executive Session.

 
55.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
56.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in Executive Session.

 
57.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:34 P.M. ON TUESDAY, AUGUST 22, 2023.
 
58.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
59.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
60.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
60.a.3 - Kathryn Johnson of Hutto addressed the Court.
 

No action was taken on this item.

 
61.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
62.
Comments from Commissioners.
 

Commissioner Precinct 4 Russ Boles thanked Bartlett Mayor Chad Mees and all first responders for their dedication and professionalism in responding to the Bartlett fertilizer plant fire. Air quality checks show no dangerous chemical leaks, and cleanup is already underway.

 
63.
Public Comment Period.
 

Those who addressed the Court:
Robert Bagwell of Leander
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
Debra Damman of Austin
Marcia Strickler Watson of Austin

COMMISSIONERS COURT ADJOURNED AT 1:36 P.M. ON TUESDAY, August 22, 2023.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 29th day of August, 2023.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/Executive Assistant to County Clerk