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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
AUGUST 29, 2023


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, AUGUST 29, 2023, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the minutes of the August 22, 2023 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the payment of bills totaling $10,627,058.59 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 38 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for the Debt Service Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for the Debt Service Fund.

Fiscal Impact
From/To Acct No. Description Amount
From 0600.0600.006901 Debt Defeasance $29.996.117.82
To 0600.0600.004098 Pymt to Refunding Escrow Agent $29,978,787.82
To 0600.0600.004099 Bond Issuance Costs $17,330.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on a line item transfer for Commissioner Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Commissioner Precinct 4.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0214-004231 Travel $1,496.88
To 0100-0214-004232 Training Conference Seminars $1,496.88

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on a line item transfer for All County Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for All County Courts.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $326,000.00
To 0100-0425-004131 All Cty Cts/Family Cases/CAP $3,000.00
To 0100-0425-004134 All Cty Cts/Misd Cases CAP $250,000.00
To 0100-0425-004136 All Cty Cts/Other MH Cases CAP $15,000.00
To 0100-0425-004141 All Cty Cts/Interpreters $20,000.00
To 0100-0425-004161 All Cty Cts/Child Ct Aptd Atty $38,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for Constable, Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Constable, Precinct 2.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0552-003008 Law Enforcement Equipment $1075.00
To 0100-0552-003001 Small Tools & Equipment $1075.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for the County Attorney's Office.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0475-003003 Radio Equipment $1,000.00
From 0100-0475-003900 Membership Dues $500.00
From 0100-0475-004212 Postage $1,500.00
From 0100-0475-004932 Trial Expenses $3,000.00
From 0100-0475-004902 Co Atty Leg Supp $2,468.02
From 0100-0475-003006 Office Equipment $1,000.00
From 0100-0475-003010 Computer Equipment $2,000.00
From 0100-0475-003100 Office Supplies $1,049.00
From 0100-0475-003398 Flash Drives/DVD $1,552.50
To 0100-0475-003901 Publications/Books/Periodicals $52.50
To 0100-0475-001107 Temp Labor-Seasonal Help $11,582.00
To 0100-0475-002010 FICA $886.02
To 0100-0475-003011 Computer Software $1,000.00
To 0100-0475-004510 Facility Repairs $549.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action on line item transfers for the Parks Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for the Parks Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0510-003005 Furniture < $5,000 $4,900.00
From 0100-0510-003010 Computer Equipment < $5,000 $791.77
From 0100-0510-003011 Computer Software < $5,000 $300.00
From 0100-0510-003115 Computer Supplies $439.65
From 0100-0510-003120 Printer Supplies $439.65
From 0100-0510-003319 Extermination $2,204.02
From 0100-0510-003541 Contract Mowing $987.00
From 0100-0510-003601 Employee Recognition $99.03
From 0100-0510-003900 Membership Dues $500.00
From 0100-0510-004100 Professional Services $3,740.22
From 0100-0510-004211 Telephone Services $1,600.00
From 0100-0510-004212 Postage $217.00
From 0100-0510-004311 Advertising - General $2,785.69
From 0100-0510-004350 Printed Materials & Binding $1,752.00
From 0100-0510-004410 Bond Premiums $117.00
From 0100-0510-004415 Vehicle Insurance Deductible $3,000.00
From 0100-0510-004500 Maintenance Services $1,000.00
From 0100-0510-004515 Trail Maintenance $1,350.00
From 0100-0510-004542 Grounds Maintenance $1,600.00
From 0100-0510-004620 Furniture/Equipment Rental $6,000.00
From 0100-0510-005003 Equipment > $5,000 $1,894.70
To 0100-0510-003001 Small Equip & Tools < $5,000 $1,894.70
To 0100-0510-003553 Signs $5,100.00
To 0100-0510-004231 Travel $1,500.00
To 0100-0510-004430 Utilities $21,540.75
To 0100-0510-004543 Repairs to Equipment $5,740.22
To 0100-0510-004705 Pre-Employment Screening $100.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider and take appropriate action on a line item transfer for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Juvenile Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0576-003011 Computer Software $1,000.00
To 0100-0576-004705 Pre-Employment Screening $1,000.00
From 0100-0576-003011 Computer Software $1,300.00
To 0100-0576-004718 Pre-Employment Physical $1,300.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider and take appropriate action on a line item transfer for 911 Communications for inventory labels. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for 911 Communications for inventory labels.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0581-003001 Small Equipment/tools $1,000.00
To 0100-0581-004350 Printed Materials $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
11.
Discuss, consider and take appropriate action on a line item transfer for 911 Communications for insurance deductible for vehicle repairs.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for 911 Communications for insurance deductible for vehicle repairs.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0581-004415 Vehicle Insurance Deductible $3,000.00
To 0100-0581-004541 Vehicle Maintenance $3,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
12.
Discuss, consider and take appropriate action on a line item transfer for the Williamson County Sheriff's Office.
View Agenda Item
Lori Gallagher of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for the Williamson County Sheriff's Office.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0560-003008 LE Equipment < $5k $3,000.00
To 0100-0560-003011 Computer Software < $5k $3,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
13.
Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for the Corrections Department.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0570-004705 Pre-Employment Screening $8,500.00
From 0100-0570-003311 Uniforms $4,500.00
From 0100-0570-004548 Radio Repairs & Maintenance $2,400.00
To 0100-0570-004512 Kitchen Maintenance & Repair $15,400.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
14.
Discuss, consider, and take appropriate action concerning a Line Item Transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a Line Item Transfer for Fleet Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0882-0882-003303 Oil,Grease $16,000.00
To 0882-0882-003523 Parts $16,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
15.
Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 08/17/2023 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve property tax refunds over $2,500.00 thru 08/17/2023 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on approving a Notice of Termination of First Amended and Restated Emergency Service Organizations Agreement dated January 31, 2023 and being between Williamson County and Avery Pickett Fire Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a Notice of Termination of First Amended and Restated Emergency Service Organizations Agreement dated January 31, 2023 and being between Williamson County and Avery Pickett Fire Department.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Anderson Mill Limited District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Standard Agreement with Anderson Mill Limited District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Williamson County MUD #11 for off duty contracting of County Sheriff Deputies to be effective September 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Standard Agreement with Williamson County MUD #11 for off duty contracting of County Sheriff Deputies to be effective September 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Q2 Software for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (10355 Pecan Park Austin, Williamson County Pct #1)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with Q2 Software for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (10355 Pecan Park Austin, Williamson County Pct #1)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Parkside on the River Municipal Utility District #1 for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Standard Agreement with Parkside on the River Municipal Utility District #1 for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Fellowship Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. (Traffic control & security during various church services in Round Rock)
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with Fellowship Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. (Traffic control & security during various church services in Round Rock)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Taylor Rodeo Association for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security/Traffic control for Taylor Rodeo events at the Williamson County Expo Center)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with Taylor Rodeo Association for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security/Traffic control for Taylor Rodeo events at the Williamson County Expo Center)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with City National Bank for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security for ATM refills in Eastern Williamson County).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with City National Bank for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security for ATM refills in Eastern Williamson County).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Celebration Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Traffic control and security during various church services)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with Celebration Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Traffic control and security during various church services)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Grace Bible Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security for Sunday morning services at church in Georgetown)
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement with Grace Bible Church for off duty contracting of County Sheriff Deputies to be effective October 1, 2023 (Security for Sunday morning services at church in Georgetown)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on approving additional revisions to the Purchasing Manual.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve additional revisions to the Purchasing Manual.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider, and take appropriate action on approving the Interlocal Agreement (ILA) #2023262 between Williamson County and Capital Area Council of Governments (CAPCOG) for 9-1-1 Geographic Information Systems Database Management, and authorizing the execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Interlocal Agreement (ILA) #2023262 between Williamson County and Capital Area Council of Governments (CAPCOG) for 9-1-1 Geographic Information Systems Database Management, and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider, and take appropriate action on closing out and not awarding #23RFP81, Williamson County ATM Service, due to no responses received.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve closing out and not awarding #23RFP81, Williamson County ATM Service, due to no responses received.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
29.
Discuss, consider, and take appropriate action on approving the Extension Agreement for RFP #1806-243 between Williamson County and Preferred ATM Services for service to the automated teller machines at various locations. The term of this extension is 09/11/2023 to 9/10/2024.
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the Extension Agreement for RFP #1806-243 between Williamson County and Preferred ATM Services for service to the automated teller machines at various locations. The term of this extension is 09/11/2023 to 9/10/2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on the First Amended and Restated Agreement for Planning, Design and Engineering Services between Williamson County and RVE, Inc., dba RVi Planning + Landscape Architecture, dated August 5, 2020, for the Brushy Creek Trail Along Hairy Man Road project, for $934,219.    Funding Source is P551.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the First Amended and Restated Agreement for Planning, Design and Engineering Services between Williamson County and RVE, Inc., dba RVi Planning + Landscape Architecture, dated August 5, 2020, for the Brushy Creek Trail Along Hairy Man Road project, for $934,219.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on accepting a report from Chasco Constructors, Ltd., LLP, Change Order No. 1 for the Williamson County LE Drop Center Phase II Renovations project $13,598 and an additional 10 days toward substantial completion.  Substantial Completion will now be November 30, 2023. Funding Source is 445P/445A/2.1.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change Order No. 1 for the Williamson County LE Drop Center Phase II Renovations project $13,598 and an additional 10 days toward substantial completion. Substantial Completion will now be November 30, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on accepting a report from Chasco Constructors, Ltd, Change Order No. 1 for the River Ranch Interpretive Center Corrections project (P465) for a credit of $1,253 and no time extension.  Funding Source is P465.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change Order No. 1 for the River Ranch Interpretive Center Corrections project (P465) for a credit of $1,253 and no time extension.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on accepting a report from Chasco Constructors, Ltd, Change Order No. 2 for the River Ranch Interpretive Center Corrections project (P465) for $9,030.07 and no time extension.  Funding Source is P465.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change Order No. 2 for the River Ranch Interpretive Center Corrections project (P465) for $9,030.07 and no time extension.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on Change order No 2 to contract number 22IFB105 for Patin Construction in the amount of -$19,401.79 for Live Oak Ranch Subdivision Ph 1 Roadway and Drainage Improvements. Funding source: P487.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change order No 2 to contract number 22IFB105 for Patin Construction in the amount of -$19,401.79 for Live Oak Ranch Subdivision Ph 1 Roadway and Drainage Improvements.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 7 to Work Authorization No 1 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated May 19, 2020 for On Call Surveying Services. This supplemental is to increase the maximum amount payable to $250,000.00. Funding source: 01.0200.0210.004150.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Supplemental Work Authorization No 7 to Work Authorization No 1 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated May 19, 2020 for On Call Surveying Services. This supplemental is to increase the maximum amount payable to $250,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on approval of the final plat for the Saddleback at Santa Rita Ranch Phase 1 Section 2A Subdivision – Precinct 2.
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the final plat for the Saddleback at Santa Rita Ranch Phase 1 Section 2A Subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on approval of the final plat for the Klattenhoff Addition subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the final plat for the Klattenhoff Addition subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Eight Point Ranch private subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the preliminary plat for the Eight Point Ranch private subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
39.
Consider and take action approving a resolution to honor Alma Russell's retirement after 38 years of service to the citizens of Williamson County.
View Agenda Item
Tax Assessor-Collector Larry Gaddes addressed the Court,
Former Tax Assessor-Collector Deborah Hunt addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve a resolution to honor Alma Russell's retirement after 38 years of service to the citizens of Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss and consider recognizing Aubury Holmes for almost 16 years of public service.
View Agenda Item
Director of Emergency Management Michael Shoe addressed the Court.
Emergency Management Specialist Aubrey Holmes addressed the Court.
 

No action was taken on this item.

 
41.
Discuss, consider, and take appropriate action on hearing a presentation on the Williamson County EMS Agency Evaluation performed by AP Triton.
View Agenda Item
EMS Director Mike Knipstein addressed the Court.
Rich Buchanan from AP Triton addressed the Court.
 

No action was taken on this item.

Attachments:
 
42.
Discuss, consider and take appropriate action regarding the August 29, 2023, Wellness Updates.
View Agenda Item
Benefits Administration Director Shelley Loughrey addressed the Court.
Wellness Coordinator Angela Collins addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the August 29, 2023 Wellness Update.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
43.
Discuss, consider and take appropriate action on changes to 8000 accounts for merit.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve changes to 8000 accounts for merit.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
44.
Discuss, consider and take appropriate action regarding the appointment of election judges and alternate judges to serve to a one-year term beginning September 1, 2023, and ending August 31, 2024.
View Agenda Item
Those who addressed the Court:
Laura Pressley of Florence
Lori Gallagher of Liberty Hill
Natalie McKinnon of Georgetown
Bill Kelberlau of Georgetown
Cathy Jaster of Georgetown
Debra Dammon of Austin
Steve Armbruster of Austin
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the appointment of election judges and alternate judges to serve to a one-year term beginning September 1, 2023, and ending August 31, 2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED AT 10:43 A.M. ON TUESDAY, AUGUST 29, 2023.

COMMISSIONERS COURT RECONVENED AT 10:53 A.M. ON TUESDAY, AUGUST 29, 2023.
 
45.
Discuss, consider and take appropriate action approving the engagement of the law firm of McElroy, Sullivan, Miller & Weber, L.L.P. to represent Williamson County in relation to legal matters pertaining to the Williamson County Landfill, representation before the Texas Commission on Environmental Quality and other legal services as assigned; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the engagement of the law firm of McElroy, Sullivan, Miller & Weber, L.L.P. to represent Williamson County in relation to legal matters pertaining to the Williamson County Landfill, representation before the Texas Commission on Environmental Quality and other legal services as assigned; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
46.
Discuss, consider and take appropriate action on approving the termination of the service agreement with TRISTAR Risk Management.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the termination of the service agreement with TRISTAR Risk Management.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
47.
Discuss, consider and take appropriate action on Agreement for the Williamson County Health Grant Program with Hill Country Medical Ministries, LLC (known as Samaritan Health Ministries) for qualifying visits provided to eligible uninsured patients. 
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an agreement for the Williamson County Health Grant Program with Hill Country Medical Ministries, LLC (known as Samaritan Health Ministries) for qualifying visits provided to eligible uninsured patients.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
48.
Discuss, consider and take appropriate action on Agreement for the Williamson County Health Grant Program with Sacred Heart Community Clinic for qualifying visits provided to eligible uninsured patients. 
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an agreement for the Williamson County Health Grant Program with Sacred Heart Community Clinic for qualifying visits provided to eligible uninsured patients.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
49.
Discuss, consider, and take appropriate action on awarding IFB #23IFB89 Aggregates for Surface Treatments to Victory Companies, LLC and Vulcan Construction Materials LLC for Road and Bridge Department.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve awarding IFB #23IFB89 Aggregates for Surface Treatments to Victory Companies, LLC and Vulcan Construction Materials LLC for Road and Bridge Department.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
50.
Discuss, consider and take appropriate action on a Contract Amendment No. 5 to the FM 3349 at US 79 contract between Williamson County and HDR Engineering, Inc. relating to the 2019 Road Bond Program.
Project: P332  Fund Source: Road Bonds
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Contract Amendment No. 5 to the FM 3349 at US 79 contract between Williamson County and HDR Engineering, Inc. relating to the 2019 Road Bond Program.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
51.
Discuss, consider, and take appropriate action regarding a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with the Liberty Hill Bypass Project, a 2019 Road Bond Project in Commissioner Pct. 2.
Project: P346
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with the Liberty Hill Bypass Project, a 2019 Road Bond Project in Commissioner Pct. 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
52.
Discuss, consider and take appropriate action on Work Authorization No 5 in the amount of $2,668,553.00 to expire September 30, 2024 under Williamson County Contract for Engineering Services between HNTB Corporation and Williamson County dated December 17, 2019 for General Engineering Consultant (GEC) - Road and Bridge Project Management, Design Management, and Construction Management.
View Agenda Item
 

This item was pulled from the agenda.

Attachments:
 
53.
Discuss, consider and take appropriate action on Work Authorization No 5 in the amount of $16,783,490.00 to expire September 30, 2024 under Williamson County Contract for Engineering Services between HNTB Corporation and Williamson County dated December 17, 2019 for General Engineering Consultant (GEC) - Road Bond Project Management, Design Management, and Construction Management. Funding source: Road Bonds.
View Agenda Item
 

This item was pulled from the agenda.

Attachments:
 
54.
Discuss, consider and take appropriate action on a real estate contract with FM 269 Investors, LLC for 5.690 acres needed as right of way and a remainder tract of 4.537 acres for the Hero Way project (Parcel 306). Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a real estate contract with FM 269 Investors, LLC for 5.690 acres needed as right of way and a remainder tract of 4.537 acres for the Hero Way project (Parcel 306).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
55.
Discuss, consider and take appropriate action on a real estate contract with Michael and Linda Harlow for 0.29 acres needed as right of way on the Liberty Hill Bypass project (Parcel 6). Funding Source: Road Bonds P346
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a real estate contract with Michael and Linda Harlow for 0.029 acres needed as right of way on the Liberty Hill Bypass project (Parcel 6).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
56.
Discuss, consider and take appropriate action on the FY 2023/2024 Budget Order.
View Agenda Item
 

This item was pulled from the agenda.

Attachments:
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 11:13 A.M. ON TUESDAY, AUGUST 29, 2023.
 
57.
10:00 AM Hold Public Hearing on the 2023-2024 County Budget.
View Agenda Item
 

Those who addressed the Court:
Jim Dillon of Liberty Hill
Gina Zabala of Hutto
Bill Kelberlau of Georgetown
Cari Warner of Georgetown
Lori Gallagher of Liberty Hill
District Attorney Shawn Dick

 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 11:29 A.M. ON TUESDAY, AUGUST 29, 2023.
 
58.
Discuss, consider and take appropriate action on the 2023-2024 General Fund Budget.
View Agenda Item
Natalie McKinnon of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add one Criminal Attorney II (475) in County Attorney's office in the amount of $123,083.00 to the 2023-2024 General Fund Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To add four additional Sheriff's Deputies to the 2023-2024 General Fund Budget at a cost of $823,870.00.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Nay:
County Judge Bill Gravell, Jr.
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add $3,763,874.00 in long range transportation funding to the 2023-2024 General Fund Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a 2023-2024 General Fund Budget of $318,142,882.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
59.
Discuss, consider and take appropriate action on the 2023-2024 Road and Bridge Fund Budget.
View Agenda Item
Natalie McKinnon of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To add $10,000,000.00 in long range transportation funding from cash ending in the 2022-2023 Road and Bridge Fund Budget to the 2023-2024 Road and Bridge Fund Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a 2023-2024 Road and Bridge Fund Budget of $72,339,438.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
60.
Discuss, consider and take appropriate action on the 2023-2024 Debt Service Fund Budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a 2023-2024 Debt Service Fund Budget of $169,627,654.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 11:35 A.M. ON TUESDAY, AUGUST 29, 2023.
 
61.
10:00 a.m. Public hearing on the proposed 2023 total tax rate of 37.9282 cents per $100 of valuation for Williamson County and Williamson County R/FM.
View Agenda Item
 

Those who addressed the Court:
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown

 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 11:39 A.M. ON TUESDAY, AUGUST 29, 2023.
 
62.
Discuss, consider, and take appropriate action regarding the adoption of the 2023 tax rates for Williamson County General Fund, Debt Services, and Road and Bridge Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:That the total property tax rate be increased by the adoption of a tax rate of 37.7445 cents per $100 of valuation, which is effectively a 7.74% increase in the tax rate; being comprised of the following rates: A Maintenance and Operations fund tax rate of 19.9216 cents per $100 of valuation.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a Debt Service fund tax rate of 13.39 cents per $100 of valuation.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a Road and Bridge Fund tax rate of 4.4329 cents per $100 of valuation.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO THE ROAD DISTRICT MEETING AT 12:28 P.M. ON TUESDAY, AUGUST 29, 2023.

COMMISSIONERS COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 12:33 P.M. ON TUESDAY, AUGUST 29, 2023.

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 12:33 P.M. ON TUESDAY, AUGUST 29, 2023.
 
63.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for CR 111.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss acquisition of right of way for Liberty Hill Bypass.
                p)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                q)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                r)   Discuss the acquisition of right of way for CR 314. 

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
64.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
           
     a) Project World
     b) Project Mellencamp
     c) Project Corgi
     d) Project Anniversary
     e) Project Glee
      f) Project Skyfall
     g) Project Stamper
     h) Project Soul Train 
      i) Project Dragon 
      j) Project Scrabble
View Agenda Item
 

No action was taken in Executive Session.

 
65.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

No action was taken in Executive Session.

 
66.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
67.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in Executive Session.

 
68.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 12:58 P.M. ON TUESDAY, AUGUST 29, 2023.
 
69.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
70.
Discuss and take appropriate action concerning real estate.
Natalie McKinnon addressed the Court.
 

No action was taken on this item.

 
71.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

71.d.1 - Motion:To approve the settlement of claims arising from a vehicle collision incident occurring on or about January 9, 2023 at Hwy 29 upon execution of a full release of claims by the claimants, as follows: a. $9,147.00 in settlement of the Emkay, Inc. vehicle property damage claim; and b. $51.35 in settlement of the Helmsman Management Services, Inc. workers compensation reimbursement claim; and 2. To authorize the presiding officer of the Commissioners Court to execute settlement documents, if any, approved as to form by General Counsel.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
 
72.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
73.
Comments from Commissioners.
 

There were no comments on this item.

 
74.
Public Comment Period.
 

Those who addressed the Court:
Laura Pressley of Florence

COMMISSIONERS COURT ADJOURNED AT  12:59 P.M. ON TUESDAY, August 29, 2023.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 12th day of September, 2023.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/ Executive Assistant to County Clerk