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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
SEPTEMBER 26, 2023


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, SEPTEMBER 26, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the minutes of the September 19, 2023 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the payment of bills totaling $8,985,584.69 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 34 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #1.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Justice of the Peace, Precinct #1.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0451-004212 JP#1/Postage $7,500.00
To 0100-0451-004192 JP#1/Autopsy Transport $7,500.00
From 0100-0409-004998 NonDept/Contingencies $100,000.00
To 0100-0451-004190 JP#1/Autopsies $100,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct 4.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Justice of the Peace, Precinct 4.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0454-004192 Transportation/Autopsies $42,000.00
From 0100-0454-004002 Jurors, Grand Jurors, Jury Com $8,000.00
From 0100-0454-004141 Interpreters $3,000.00
From 0100-0454-004350 Printed Materials & Binding $2,000.00
To 0100-0454-004190 Autopsies, Med Inquests $55,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider, and take appropriate action on a line item transfer for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Facilities.

Fiscal Impact
From/To Acct. No. Description Amount
From 0100-0509-004962 Janitorial Services $1,170.90
To 0100-0509-004350 Printing Services $1,170.90

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Facilities Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for the Facilities Department.

Fiscal Impact
From/To Acct. No Description Amount
From 0100-0409-004711 Tax Appraisal District $121,120.28
To 0100-0509-004620 Furniture/Equip. Rental $121,120.28

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during July - September 2023 (FY23 4th quarter).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve acknowledging line item transfers of $500 or less completed by the County Auditor during July - September 2023 (FY23 4th quarter).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 09/21/2023 for the Williamson County Tax Assessor/Collector.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve property tax refunds over $2,500.00 thru 09/21/2023 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action to approve the County Attorney August 2023 Monthly Report in compliance with Code of Criminal Procedure 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the County Attorney August 2023 Monthly Report in compliance with Code of Criminal Procedure 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action on reappointment of Kelsey Stone and Cynthia Long to the City of Leander TIRZ/Development Authority boards for two-year terms beginning November 1, 2023 and ending on October 31, 2025. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To reappoint Kelsey Stone and Cynthia Long to the City of Leander TIRZ/Development Authority boards for two-year terms beginning November 1, 2023 and ending on October 31, 2025.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
11.
Discuss, consider and take appropriate action on confirming the appointment of Hector L. Rivera and Anthony M. Mayberry as a Pct 1 Deputy Constables for Williamson County pursuant to Texas Local Government Code 86.011.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To confirm the appointment of Hector L. Rivera and Anthony M. Mayberry as a Pct 1 Deputy Constables for Williamson County pursuant to Texas Local Government Code 86.011.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
12.
Discuss, consider and take appropriate action on a Floodplain Drainage Easement between Williamson County, Texas, as Grantor, and the City of Cedar Park, as Grantee, relating to the Twin Lakes Park.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Floodplain Drainage Easement between Williamson County, Texas, as Grantor, and the City of Cedar Park, as Grantee, relating to the Twin Lakes Park.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider, and take appropriate action on approving and ratifying the submission of a formal protests/requests for contested case hearings and written comments, information and recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to petitions for the creation of Theon Ranches MUD No. 2 and Theon Ranches MUD No. 3 of Williamson County, Texas.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the submission of a formal protests/requests for contested case hearings and written comments, information and recommendations by legal counsel for Williamson County to the Texas Commission on Environmental Quality relating to petitions for the creation of Theon Ranches MUD No. 2 and Theon Ranches MUD No. 3 of Williamson County, Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss and take appropriate action on renewal of contract with the Texas State Library and Archives Commission for County Clerk microfilm storage and creation for FY 2023-2024.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the renewal of contract with the Texas State Library and Archives Commission for County Clerk microfilm storage and creation for FY 2023-2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on a Contract in the Public Interest between Williamson County and the Williamson County Economic Development Partnership, Inc. to assist with further enhancing and developing an economic development program for the entities of the Williamson County Economic Development Partnership, Inc.
View Agenda Item
This item was moved to Regular Session so it could be discussed in Executive Session under the attorney consultation exception.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a Contract in the Public Interest between Williamson County and the Williamson County Economic Development Partnership, Inc. to assist with further enhancing and developing an economic development program for the entities of the Williamson County Economic Development Partnership, Inc.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
16.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Block House Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with Block House Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Brushy Creek Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with Brushy Creek Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with The Meadows at Chandler Creek Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with The Meadows at Chandler Creek Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Fern Bluff Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with Fern Bluff Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with The Ranch at Cypress Creek Municipal Utility District #1 for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with The Ranch at Cypress Creek Municipal Utility District #1 for off duty contracting of County Sheriff's Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Paloma Lake Municipal Utility District #1 for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with Paloma Lake Municipal Utility District #1 for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Vista Oaks Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Standard Agreement with Vista Oaks Municipal Utility District for off duty contracting of County Sheriff Deputies to be effective October 1, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on approving the Capital Area Council of Governments Cooperative Working Agreement (CAPCOG) with Williamson County to provide regional law enforcement in service training needs at the Williamson County Firing Range for a term of two (2) years from the date of execution.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Capital Area Council of Governments Cooperative Working Agreement (CAPCOG) with Williamson County to provide regional law enforcement in service training needs at the Williamson County Firing Range for a term of two (2) years from the date of execution.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider, and take appropriate action on approval of purchase for Learning Management System to Client and Business Training Library, LLC (“BizLibrary”), in the amount of, Forty-Five thousand dollars ($45,000.00), and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve purchase for Learning Management System to Client and Business Training Library, LLC (“BizLibrary”), in the amount of, Forty-Five thousand dollars ($45,000.00), and authorizing the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Williamson County Fiber Optic Cabling Expansion under RFP# 23RFP111.  The Funding Source is ARPA , 445P FIBER IMPROVEMENT, 445A, TASK 2.1
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve authorizing the Purchasing Agent to advertise and receive sealed proposals for Williamson County Fiber Optic Cabling Expansion under RFP# 23RFP111.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
26.
Discuss, consider and take appropriate action on approving agreement #2023284 between Black Forest Georgetown Hotel, LLC dba Sheraton Austin Georgetown Hotel and Conference Center and Williamson County for venue and catering services in the amount of $16,500.00, and authorizing execution of the agreement.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve agreement #2023284 between Black Forest Georgetown Hotel, LLC dba Sheraton Austin Georgetown Hotel and Conference Center and Williamson County for venue and catering services in the amount of $16,500.00, and authorizing execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider, and take action on the Williamson County Regional Animal Shelter recieving the No Kill Excellence Award from Best Friends Animal Society. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To acknowledge the Williamson County Regional Animal Shelter receiving the No Kill Excellence Award from Best Friends Animal Society.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider, and take appropriate action on renewing Contract #1978 for Custodian and Sanitation Supplies and Services, renewal option period #3, with McLemore Building Maintenance, for the same pricing, terms and conditions as the existing contract with the exception of an added location of 519 Pine per the attached pricing documentation for the term of January 1, 2024 - December 31, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve renewing Contract #1978 for Custodian and Sanitation Supplies and Services, renewal option period #3, with McLemore Building Maintenance, for the same pricing, terms and conditions as the existing contract with the exception of an added location of 519 Pine per the attached pricing documentation for the term of January 1, 2024 - December 31, 2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on accepting a report from the Waco Roof Co, LLC Change Order No. 5 for the Central Texas Treatment Center (CTTC) Winter Storm Repairs project (P565) for a time extension of 120 days.  Funding Source is P565.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve accepting a report from the Waco Roof Co, LLC Change Order No. 5 for the Central Texas Treatment Center (CTTC) Winter Storm Repairs project (P565) for a time extension of 120 days.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider, and take appropriate action on Consent to Contract Assignment between Williamson County, Austin White Lime Company, Ltd. (the Assignor), and Lhoist North American, Inc. (the Assignee) in relation to IFB #22IFB144 Hydrated Lime Slurry, awarded on October 25, 2022 and authorizing the execution of the Consent to Assignment.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Consent to Contract Assignment between Williamson County, Austin White Lime Company, Ltd. (the Assignor), and Lhoist North American, Inc. (the Assignee) in relation to IFB #22IFB144 Hydrated Lime Slurry, awarded on October 25, 2022 and authorizing the execution of the Consent to Assignment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider, and take appropriate action on approving agreement #2023274 for Heavy Equipment Operator Safety Class, between Randy Praag d/b/a Training Texas Group and Williamson County in the not-to-exceed amount of Forty-Eight Thousand Eight Hundred Twenty-Five Dollars ($48,825.00), exempting the purchase from competitive bidding under Texas Local Government Code 262.024 (a)(4) [personal or professional service] and authorizing the execution of this agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve agreement #2023274 for Heavy Equipment Operator Safety Class, between Randy Praag d/b/a Training Texas Group and Williamson County in the not-to-exceed amount of Forty-Eight Thousand Eight Hundred Twenty-Five Dollars ($48,825.00), exempting the purchase from competitive bidding under Texas Local Government Code 262.024 (a)(4) [personal or professional service] and authorizing the execution of this agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $80,881.00 to expire September 19, 2024 under Williamson County Contract for Engineering Services between B2Z Engineering LLC and Williamson County dated May 31, 2022 for Hot Mix Asphalt Concrete (HMAC) Widening on CR 200. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Work Authorization No 1 in the amount of $80,881.00 to expire September 19, 2024 under Williamson County Contract for Engineering Services between B2Z Engineering LLC and Williamson County dated May 31, 2022 for Hot Mix Asphalt Concrete (HMAC) Widening on CR 200.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $49,030.00 to expire September 30, 2024 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated June 14, 2022 for County Road 404 Pavement Rehab. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Work Authorization No 2 in the amount of $49,030.00 to expire September 30, 2024 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated June 14, 2022 for County Road 404 Pavement Rehab.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $50,000.00 to expire July 31, 2025 under Williamson County Contract for Engineering Services between Rodriguez Engineering Laboratories LLC and Williamson County dated December 20, 2022 for On Call Materials Testing and Geotechnical Engineering Services. Funding source: 01.0200.0210.004160.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Work Authorization No 1 in the amount of $50,000.00 to expire July 31, 2025 under Williamson County Contract for Engineering Services between Rodriguez Engineering Laboratories LLC and Williamson County dated December 20, 2022 for On Call Materials Testing and Geotechnical Engineering Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
35.
Hear an update regarding the Unify data-sharing hub between 9-1-1 dispatch centers in the region.
View Agenda Item
Chief Information Officer Richard Semple addressed the Court.
IT Director Janessa Stephens addressed the Court.
IT Manager Michael Moody addressed the Court.
 

No action was taken on this item.

 
36.
Discuss, consider and take appropriate action on authorizing the County Judge to sign a letter requesting reimbursement from the Central Texas Regional Mobility Authority (CTRMA) for right-of-way purchased by Williamson County that is being used for the 183A extension. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve authorizing the County Judge to sign a letter requesting reimbursement from the Central Texas Regional Mobility Authority (CTRMA) for right-of-way purchased by Williamson County that is being used for the 183A extension.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
37.
Discuss, consider, and take appropriate action on a policy exception for a new hire for Risk Management.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a policy exception for a new hire for Risk Management.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
38.
Discuss, consider and take appropriate action approving the engagement of the Law Office of David A Harris PLLC to provide legal representation to Williamson County and the Judges of the Williamson County Courts at Law and Williamson County District Courts; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the engagement of the Law Office of David A Harris PLLC to provide legal representation to Williamson County and the Judges of the Williamson County Courts at Law and Williamson County District Courts with a cap of $10,000.00; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider, and take appropriate action on the procurement of Property/Casualty & Workers' Compensation Insurance through Broker of Record McGriff Insurance Services under RFP #22RFP79 for a total amount of up to $4,520,398.41 for the term October 1, 2023 through October 1, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve the procurement of Property/Casualty & Workers' Compensation Insurance through Broker of Record McGriff Insurance Services under RFP #22RFP79 for a total amount of up to $4,520,398.41 for the term October 1, 2023 through October 1, 2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action to set a fee of $10 for the County Clerk Records Archive Fee.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To set a fee of $10 for the County Clerk Records Archive Fee.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 10:14 A.M. ON TUESDAY, SEPTEMBER 26, 2023.
 
41.
10:00AM Hold public hearing on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive for 2023-2024.
View Agenda Item
 

Noone addressed the Court.

 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 10:15 A.M. ON TUESDAY, SEPTEMBER 26, 2023.
 
42.
Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerk's Records Archives for 2023-2024.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the plan for the funding of the preservation and restoration of the County Clerk's Records Archives for 2023-2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
43.
Discuss, consider and take appropriate action on the FY24 Records Archive Fund budget, Fund 0384.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the FY24 Records Archive Fund budget, Fund 0384.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
44.
Discuss, consider and take appropriate action on the FY 2023/2024 Budget Order.
View Agenda Item
Budget Officer Ashlie Holladay addressed the Court.
County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the FY 2023/2024 Budget Order, with the correction of a typo on page 3, item 2 - should be maximum of two positions for paramedics at $1,100.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
45.
Discuss, consider and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2022-2023 to balance the county budget for 2023-2024.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2022-2023 to balance the county budget for 2023-2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
46.
Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2022-2023 budget within individual funds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve authorizing the County Auditor to make any line item transfers necessary to complete the 2022-2023 budget within individual funds.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
47.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
48.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
49.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
50.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
51.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for General Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
52.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Non-Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Non-Departmental.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
53.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures in the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures in the General Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
54.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Jail.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
55.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstance to approve a budget amendment to acknowledge additional revenues for the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstance to approve a budget amendment to acknowledge additional revenues for the General Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
56.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures in Non-Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures in Non-Departmental.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
57.
Discuss, consider and take appropriate action on a line item transfer for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Juvenile Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0576-003318 Janitorial Services $1,200.00
To 0100-0576-003307 Pharmaceuticals $1,200.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
58.
Discuss, consider and take appropriate action for approval of the 2024 Family Eldercare Contract.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the 2024 Family Eldercare Contract.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
59.
Discuss, consider, and take appropriate action on approving quote and service agreement #2023281 between Williamson County and Data Projections, Inc. for an Audio Video (AV) System Upgrade at the Emergency Services Operations Center (ESOC) for a total of $353,347.88 pursuant to TIPS contract #230105, and authorizing the execution of the quote and service agreement. Funding Source is P603.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve quote and service agreement #2023281 between Williamson County and Data Projections, Inc. for an Audio Video (AV) System Upgrade at the Emergency Services Operations Center (ESOC) for a total of $353,347.88 pursuant to TIPS contract #230105, and authorizing the execution of the quote and service agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
60.
Discuss, consider, and take appropriate action on awarding RFP #23RFP93 Justice Complex Improvements to the highest scoring firm, QA Construction Services, Inc in the amount of Five Hundred Fifty-Eight Thousand, Sixty Dollars ($558,060.00) based on the initial Pre-Construction phase and proposed Construction Budget and authorize the execution of the contract. The funding source is P476.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve awarding RFP #23RFP93 Justice Complex Improvements to the highest scoring firm, QA Construction Services, Inc in the amount of Five Hundred Fifty-Eight Thousand, Sixty Dollars ($558,060.00) based on the initial Pre-Construction phase and proposed Construction Budget and authorize the execution of the contract.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
61.
Discuss consider and take appropriate action regarding the allocation of Long Range Planning funds in the Road & Bridge Division and General Budgets.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the allocation of Long Range Planning funds in the Road & Bridge Division and General Budgets.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
62.
Discuss, consider, and take appropriate action regarding Change Order No. 6 in the amount of ($1,016,961.92) for Project T3346 East Wilco Highway (Southeast Loop Segment 1, Phase 1) (James Construction Group) P: 463 Funding Source: Road Bond.
 
View Agenda Item
County Judge Bill Gravell, Jr. abstained from voting on this item (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change Order No. 6 in the amount of ($1,016,961.92) for Project T3346 East Wilco Highway (Southeast Loop Segment 1, Phase 1) (James Construction Group)

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Abstain)
Attachments:
 
63.
Discuss, consider and take appropriate action on approving a license agreement with Bar W Ranch HOA, Inc. for the Bar W Ranch Phase 7 subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a license agreement with Bar W Ranch HOA, Inc. for the Bar W Ranch Phase 7 subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
64.
Discuss, consider and take appropriate action on a real estate contract with GB Farms, LLC for 1.234 acres needed as right of way on the CR 255 project (Parcel 50). Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a real estate contract with GB Farms, LLC for 1.234 acres needed as right of way on the CR 255 project (Parcel 50).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
65.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.039 acres and 0.041 acres) required for the construction of Hero Way. (Charles and Patricia Hoskins/ Parcel 331 & 331E) Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.039 acres and 0.041 acres) required for the construction of Hero Way. (Charles and Patricia Hoskins/ Parcel 331 & 331E).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
66.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.809 acres and 0.789 acres) required for the construction of Hero Way. (Charles and Terry Hoskins/ Parcel 329 & 329E) Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.809 acres and 0.789 acres) required for the construction of Hero Way. (Charles and Terry Hoskins/ Parcel 329 & 329E).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
67.
Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and Liberty Hill Independent School District regarding the design and construction of additional turn lanes on the CR 258 expansion project. Funding Source: Road Bonds P277
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve an Interlocal Agreement between Williamson County and Liberty Hill Independent School District regarding the design and construction of additional turn lanes on the CR 258 expansion project.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:30 A.M. ON TUESDAY, SEPTEMBER 26, 2023.
 
68.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for SH 195 @ Ronald Reagan.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss acquisition of right of way for Liberty Hill Bypass.
                p)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                q)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                 r)   Discuss the acquisition of right of way for CR 314.
                s)   Discuss acquisition of right of way for Corridor J. 


B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas
    d)    Discuss Blue Springs Blvd. property

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
69.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
      
     
    a) Project World
     b) Project Mellencamp
     c) Project Corgi
     d) Project Anniversary
     e) Project Glee
      f) Project Skyfall
     g) Project Stamper
     h) Project Soul Train 
      i) Project Dragon 
      j) Project Scrabble
View Agenda Item
 

No action was taken in Executive Session.

 
70.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

No action was taken in Executive Session.

 
71.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
72.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in Executive Session.

 
73.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:03 P.M. ON TUESDAY, SEPTEMBER 26, 2023.
 
74.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
75.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
76.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00275-LY; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00350-RP; Imani Nembhard v. Williamson County, Texas, Robert Chody, and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
8. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
9. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
10. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
11. Cause No. 22-0826-C368; Doyle “Dee” Hobbs, Jr., in his official capacity as Williamson County Attorney v. AHFC Pecan Park PSH Non-Profit Corporation, et al.; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
13. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
14. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
15. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
16. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
18. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
19. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
d. Claims:
1. Property damage and personal injury claims from Emkay, Inc. and Helmsman Management Services, Inc. for vehicle incident occurring on or about 01/09/2023 at Hwy 29 near Patriot Way.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Legal matters relating to proposed Hutto TIRZ #3.
5. Legal matters pertaining to nuisance abatement procedures.
6. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
Lori Gallagher of Liberty Hill addressed the Court.
 

No action was taken on this item.

 
77.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
78.
Comments from Commissioners.
 

County Judge Bil Gravell Jr. thanked staff for their response to the recent hail storms. Many communities suffered damage, but the county fared pretty well.

County Judge Bill Gravell Jr. reminded employees about Wednesday's Benefits fair, and encouraged employees to attend. He also reminded everyone that enrollment has begun for next year's benefits.

 
79.
Public Comment Period.
 

Those who addressed the Court:
Lori Gallagher of Liberty Hill
Bill Kelberlau of Georgetown

COMMISSIONERS COURT ADJOURNED AT 1:04 P.M. ON TUESDAY, SEPTEMBER 26, 2023.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 3rd day of October, 2023.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/ Executive Assistant to County Clerk