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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
JANUARY 23, 2024


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, JANUARY 23, 2024, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Shannon Francis, Assistant General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the minutes of the January 9, 2024 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the payment of:
January 16th Supplemental Funding Report $85,427.55
January 23rd Funding Report $30,334,838.21
Summary of Additional Transactions $878,843.29
Grand Total $31,299,109.05
From the Funding Reports, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 41 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for Veteran Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Veteran Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0405-003005 Ofc Furniture $3,000.00
To 0100-0405-004232 Training $3,000.00
From 0100-0405-003006 Ofc Equipment $1,200.00
To 0100-0405-004232 Training $1,200.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on a line item transfer for Tax/Assessor Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Tax/Assessor Collector.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0499-004212 Postage $1,420.00
To 0100-0499-004500 Maintenance Services $1,420.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider, and take appropriate action on a line item transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Fleet Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0882-0882-003301 Gasoline $150,000.00
To 0882-0882-003524 Sublets $150,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for several Information Technology Services departments related to salary study recommendations previously approved on 1/9/2024.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for several Information Technology Services departments related to salary study recommendations previously approved on 1/9/2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve compensation changes, position titles changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider, and take appropriate action on approving property tax collections for the month of December 2023 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve property tax collections for the month of December 2023 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 01/18/2024 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve property tax refunds over $2,500.00 thru 01/18/2024 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction, pursuant to Texas Local Government Code 263.152, including:
  • Two 2009 International 7600 SFA 6x4 Truck Tractors: Vin #4957 and Vin #4956;
  • Two 2012 Chevy 3500 Crew Cabs: Vin #9631 and Vin #9837;
  • Two 2008 John Deere 5603 Mowing Tractors: Vin #8546 and Vin #8547;
  • Two 2014 Ford F250 Regular Cabs: Vin #7188 and Vin #7190;
  • One 2004 Caterpillar 120 H-Motograder Vin #0333;
  • One 2016 Ford F250 Ext Cab Vin #4364
  • One 2006 Caterpillar 325C Track Excavator Vin #1942;
  • One 2013 Ford F250 Reg Cab Vin #9247;
  • One 2011 Chevy 2500 R Cab Vin #1294;
  • One 2003 Caterpillar 924GZ-Rubber Tire Articulating Loader Vin #0365;
  • One 2005 Caterpillar D6N Dozer Vin #1353;
  • One 1998 International 3800 School Bus Vin #3804.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the disposal of various county vehicles(s) and equipment assets through Auction, pursuant to Texas Local Government Code 263.152, including:
(2) 2009 International 7600 SFA 6x4 Truck Tractors: Vin #4957 and Vin #4956;
(2) 2012 Chevy 3500 Crew Cabs: Vin #9631 and Vin #9837;
(2) 2008 John Deere 5603 Mowing Tractors: Vin #8546 and Vin #8547;
(2) 2014 Ford F250 Regular Cabs: Vin #7188 and Vin #7190;
(1) 2004 Caterpillar 120 H-Motograder Vin #0333;
(1) 2016 Ford F250 Ext Cab Vin #4364
(1) 2006 Caterpillar 325C Track Excavator Vin #1942;
(1) 2013 Ford F250 Reg Cab Vin #9247;
(1) 2011 Chevy 2500 R Cab Vin #1294;
(1) 2003 Caterpillar 924GZ-Rubber Tire Articulating Loader Vin #0365;
(1) 2005 Caterpillar D6N Dozer Vin #1353;
(1) 1998 International 3800 School Bus Vin #3804.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action regarding the 2023 Racial Profiling Report for Williamson County Constable Pct. 1.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the 2023 Racial Profiling Report for Williamson County Constable Pct. 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on the 2023 Racial Profiling Report and Analysis submitted by the Precinct 2 Constables Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the 2023 Racial Profiling Report and Analysis submitted by the Precinct 2 Constables Office.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action regarding the 2023 Racial Profiling Report for the Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the 2023 Racial Profiling Report for the Williamson County Sheriff's Office.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 1, December 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Justice of the Peace, Pct. 1, December 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider, and take appropriate action to approve Justice of the Precinct 2 December 2023 Monthly Report in compliance with Code of Criminal Procedure 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Justice of the Precinct 2 December 2023 Monthly Report in compliance with Code of Criminal Procedure 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, December 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Justice of the Peace, Pct. 4, December 2023 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on appointing Catherine Perry of Round Rock to the Williamson County Child Welfare Board.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To appoint Catherine Perry of Round Rock to the Williamson County Child Welfare Board.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on a Lease Agreement between Williamson County, Texas and the Texas Parks & Wildlife Department, for the property designated as 107 Holly Street, Building 101, Georgetown, Texas 78626, for use by Texas Parks & Wildlife Department Game Warden(s) serving Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Lease Agreement between Williamson County, Texas and the Texas Parks & Wildlife Department, for the property designated as 107 Holly Street, Building 101, Georgetown, Texas 78626, for use by Texas Parks & Wildlife Department Game Warden(s) serving Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on an investment from the Orphan Kitten Club.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve an investment from the Orphan Kitten Club.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider, and take appropriate action on an investment from Petsmart Charities.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve an investment from Petsmart Charities.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Financial Services Well Being & Support Services Education, under RFP #24RFP28.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the Purchasing Agent to advertise and receive sealed proposals for Financial Services Well Being & Support Services Education, under RFP #24RFP28.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
22.
Discuss, consider, and take appropriate action on approving Quote #202510 from Election Systems & Software for Williamson County Elections to purchase and ship one hundred (100) ExpressVote Printers for the total amount of $81,590.00, pursuant to BuyBoard Contract #710-23.
View Agenda Item
Terry Soll of Georgetown addressed the Court.
Bill Kelberlau of Georgetown addressed the Court.
Lori Gallagher of Liberty Hill addressed the Court.
Debra Damman of Austin addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Quote #202510 from Election Systems & Software for Williamson County Elections to purchase and ship one hundred (100) ExpressVote Printers for the total amount of $81,590.00, pursuant to BuyBoard Contract #710-23.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on authorizing the extension of contract #2022195, Auto-Chlor Services, renewal option period 2, for the same terms and conditions as the existing contract, but with a price increase per attached documentation and spreadsheet, with Auto-Chlor Systems, for the 12-month term of 01/29/2024 – 01/28/2025.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the extension of contract #2022195, Auto-Chlor Services, renewal option period 2, for the same terms and conditions as the existing contract, but with a price increase per attached documentation and spreadsheet, with Auto-Chlor Systems, for the 12-month term of 01/29/2024 – 01/28/2025.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider, and take appropriate action on awarding RFP # 24RFP3 RFP for Consulting Services for HazMat Response Team Organizational Assessment, Gap Analysis and Strategic Plan to Emergency Medical Solutions, Inc., in the amount of $71,180.00 and authorize execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve awarding RFP # 24RFP3 RFP for Consulting Services for HazMat Response Team Organizational Assessment, Gap Analysis and Strategic Plan to Emergency Medical Solutions, Inc., in the amount of $71,180.00 and authorize execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider, and take appropriate action on approving the Purchase #202499 between Williamson County and Galls, LLC for the amount of $74,942.00, pursuant to BuyBoard contract #670-22.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Purchase #202499 between Williamson County and Galls, LLC for the amount of $74,942.00, pursuant to BuyBoard contract #670-22.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Jail Pharmaceuticals for the County Jail, under #24RFP27.
View Agenda Item
 

Purchasing agent Joy Simonton addressed the Court.

This item was moved to the Regular Agenda.
This item was pulled from the Agenda.

 
27.
Discuss, consider, and take appropriate action on Consent to Contract Assignment between Williamson County, Austin Welder & Generator Service, Inc. dba Austin Generator Service (the Assignor), and GenServe LLC (the Assignee) in relation to Contract #23RFP64 Standby Generator and Automatic Transfer Switch Preventative Maintenance, Repair & Rental Services for Facilities Management, awarded on October 01, 2023 and Contract #23RFP43 – Standby Generator for Data Service Center for Facilities Management and IT Department, awarded on March 28, 2023,and authorizing the execution of the Consent to Assignment.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Contract #23RFP64 Standby Generator and Automatic Transfer Switch Preventative Maintenance, Repair & Rental Services for Facilities Management, awarded on October 01, 2023 and Contract #23RFP43 – Standby Generator for Data Service Center for Facilities Management and IT Department, awarded on March 28, 2023,and authorizing the execution of the Consent to Assignment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed responses for HVAC Maintenance and Repair Services for Williamson County, Texas under RFP #24RFP30.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the Purchasing Agent to advertise and receive sealed responses for HVAC Maintenance and Repair Services for Williamson County, Texas under RFP #24RFP30.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
29.
Discuss, consider and take appropriate action on approving the appointment of Williamson County Facilities Project Manager, Thomas Crockett for specific projects, with general authority to approve invoices and change orders for designated Williamson County Facilities Management projects for any increase or decrease in cost of $25,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price my not be increased by more than 25% and the original contract price may not be decreased by 18% or more without consent of the contractor.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the appointment of Williamson County Facilities Project Manager, Thomas Crockett for specific projects, with general authority to approve invoices and change orders for designated Williamson County Facilities Management projects for any increase or decrease in cost of $25,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price my not be increased by more than 25% and the original contract price may not be decreased by 18% or more without consent of the contractor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
30.
Discuss, consider and take appropriate action on Supplemental Agreement No. 1 to Agreement for Design & Engineering Services with Talex, Inc. Engineers for the Jail Court, Elevator and Chiller 9 (P540) for $14,500.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Supplemental Agreement No. 1 to Agreement for Design & Engineering Services with Talex, Inc. Engineers for the Jail Court, Elevator and Chiller 9 (P540) for $14,500.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $46,495.00 to expire on March 31, 2025 under Williamson County Contract for Engineering Services between K.C. Engineering, Inc. and Williamson County dated May 31, 2022 for Engineering Design Services for the Central Maintenance Facility. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Work Authorization No 3 in the amount of $46,495.00 to expire on March 31, 2025 under Williamson County Contract for Engineering Services between K.C. Engineering, Inc. and Williamson County dated May 31, 2022 for Engineering Design Services for the Central Maintenance Facility.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed responses for ICR 283 Foam Asphalt Stabilization Roadway and Drainage Improvements, under IFB #24IFB29.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the Purchasing Agent to advertise and receive sealed responses for ICR 283 Foam Asphalt Stabilization Roadway and Drainage Improvements, under IFB #24IFB29.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
33.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed responses for IFB CR 200 HMAC Widening from Lackey Creek to CR 203, under IFB #24IFB32. The funding source is P641.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To authorize the Purchasing Agent to advertise and receive sealed responses for IFB CR 200 HMAC Widening from Lackey Creek to CR 203, under IFB #24IFB32.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
34.
Discuss, consider and take appropriate action on ratifying and approving of the revised preliminary plat for the Saddleback at Santa Rita Ranch Phase 1 subdivision (revision 3) – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the revised preliminary plat for the Saddleback at Santa Rita Ranch Phase 1 subdivision (revision 3) – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on approving the final plat for the Augustine Way subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the final plat for the Augustine Way subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on ratifying and approving of the preliminary plat for the Sunset Ridge Ranch subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the preliminary plat for the Sunset Ridge Ranch subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Santa Rita Ranch Phase 8 subdivision – Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the preliminary plat for the Santa Rita Ranch Phase 8 subdivision – Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on ratifying and approving the replat for Lot 15 of the Brushy Bend Park Section 2 Phase 2 subdivision – Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the replat for Lot 15 of the Brushy Bend Park Section 2 Phase 2 subdivision – Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on ratifying and approving the final plat for the Cool Water Ph 5 Sections 1 & 2 subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the final plat for the Cool Water Ph 5 Sections 1 & 2 subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action on approval of the final plat for the Rancho Del Cielo Phase 2B Section 1 subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the final plat for the Rancho Del Cielo Phase 2B Section 1 subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss, consider and take appropriate action on approval of the final plat for the Rancho Del Cielo Phase 2B Section 2 subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the final plat for the Rancho Del Cielo Phase 2B Section 2 subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
42.
Discuss, consider and take any necessary action to approve an Order for Interment by cremation of deceased (Tina Harriet Threlkeld) who passed away in Williamson County, Texas where the County has discretion to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve an Order for Interment by cremation of deceased (Tina Harriet Threlkeld) who passed away in Williamson County, Texas where the County has discretion to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
43.
Discuss, consider, and take appropriate action on recognizing Clinical Practice Division Commander Terri King for her 24 years of service to Williamson County EMS.
View Agenda Item
EMS Director Mike Knipstein addressed the Court.
EMS Clinical Practice Division Commander Terri King addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve recognizing Clinical Practice Division Commander Terri King for her 24 years of service to Williamson County EMS upon her retirement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
44.
Discuss, consider and take appropriate action on adopting the Williamson County Public Affairs Communication Policy.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
Director of Communications and Media Relations Connie Odom.
Communications Specialist Lauren Crider.


 
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the Williamson County Public Affairs Communication Policy.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
45.
Discuss, consider and take appropriate action on approving a Notice of Termination of Contract for Construction Management At-Risk Project Delivery for the Williamson County Justice Complex Improvements Project, by and between QA Construction Services, Inc. and Williamson County, Texas, being dated effective September 26, 2023.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a Notice of Termination of Contract for Construction Management At-Risk Project Delivery for the Williamson County Justice Complex Improvements Project, by and between QA Construction Services, Inc. and Williamson County, Texas, being dated effective September 26, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
46.
Discuss, consider and take appropriate action on approving Purchase #2024103 for the purchase of a cloud vault subscription from FreeIT Data Solutions in the amount of $110,530.00, pursuant to DIR contract #DIR-CPO-4696, and authorizing execution of the quote.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Purchase #2024103 for the purchase of a cloud vault subscription from FreeIT Data Solutions in the amount of $110,530.00, pursuant to DIR contract #DIR-CPO-4696, and authorizing execution of the quote.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
47.
Discuss, consider and take appropriate action on accepting a report from G2 Construction. This change order is for the construction/remodel of the Road & Bridge new yard shed. Department point of contact is Daryl Mutz, Project Manager, Facilities Management. On March 22, 2022, the Williamson County Commissioners Court approved Williamson County Architect, Trenton Jacobs, with authority to approve change orders under Local Government Code Sec. 262.031, in relation to Williamson County construction and facilities projects. This report is being provided for purposes of notifying the court of such change order and to place it in the minutes of the Commissioners Court.  Funding for this project will be 4509.1026.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a change order for the construction/remodel of the Road & Bridge new yard shed from funding source P644.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
48.
Receive and acknowledge approval of Change Order No. 1 from G2 CSI for the Sheriff's Office Lighting Upgrade Project in the amount of $15,142.00, which was approved by Williamson County Facilities Architect, Trenton Jacobs, pursuant to the Commissioners Court’s prior delegation of change order approval authority pursuant to Loc. Gov’t Code Sec. 262.031.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Change Order No. 1 from G2 CSI for the Sheriff's Office Lighting Upgrade Project in the amount of $15,142.00, which was approved by Williamson County Facilities Architect, Trenton Jacobs, pursuant to the Commissioners Court’s prior delegation of change order approval authority pursuant to Loc. Gov’t Code Sec. 262.031.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
49.
Discuss, consider and take appropriate action on approving the appointment of Williamson County Facilities Project Manager, Daryl Mutz for specific projects, with general authority to approve invoices and change orders for designated Williamson County Facilities Management projects for any increase or decrease in cost of $25,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price my not be increased by more than 25% and the original contract price may not be decreased by 18% or more without consent of the contractor.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To appoint Williamson County Facilities Project Manager, Daryl Mutz for specific projects, with general authority to approve invoices and change orders for designated Williamson County Facilities Management projects for any increase or decrease in cost of $25,000 or less in accordance with Section 262.031 of the Local Government Code; changes in Plans and Specifications; provided, however, the original contract price my not be increased by more than 25% and the original contract price may not be decreased by 18% or more without consent of the contractor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
50.
Discuss, consider, and take appropriate action on approving a 2024 CIP transfer to close P637 (Fleets Parts Room Expansion) and move the remaining funds of $1,500,000 to P608 (Fleet Shop Addition).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a 2024 CIP transfer to close P637 (Fleets Parts Room Expansion) and move the remaining funds of $1,500,000 to P608 (Fleet Shop Addition).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
51.
Discuss, consider and take appropriate action on approving a LTP transfer per HNTB, to transfer $200,000 from P461 (Corridor F/US 183) to P457 (LTP ROW), $190,000 from P457 (LTP ROW) to P385 (Ronald Reagan Corridor Segment A), $42,000 from P457 (LTP ROW) to P388 (Ronald Reagan Corridor), $2,000,000 from P457 (LTP ROW) to P463 (Southeast Corridor Study), $200,000 from P457 (LTP ROW) to P599 (Chandler Corridor Segment 1) and $100,000 from P457 (LTP ROW) to P600 (Chandler Corridor Segment 2).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a LTP transfer per HNTB, to transfer $200,000 from P461 (Corridor F/US 183) to P457 (LTP ROW), $190,000 from P457 (LTP ROW) to P385 (Ronald Reagan Corridor Segment A), $42,000 from P457 (LTP ROW) to P388 (Ronald Reagan Corridor), $2,000,000 from P457 (LTP ROW) to P463 (Southeast Corridor Study), $200,000 from P457 (LTP ROW) to P599 (Chandler Corridor Segment 1) and $100,000 from P457 (LTP ROW) to P600 (Chandler Corridor Segment 2).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
52.
Discuss, consider, and take appropriate action on transferring $230,000 from P623 (CR 313) to P645 (CR 143 Bridge and Roadway Realignment).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve transferring $230,000 from P623 (CR 313) to P645 (CR 143 Bridge and Roadway Realignment).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
53.
Discuss, consider, and take appropriate action to approve a 2019 Road Bond Transfer to move funds between the attached projects.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a 2019 Road Bond Transfer to move funds between the projects on the attached list.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
54.
Receive the January 2024 Construction Summary Report and PowerPoint Presentation.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

No action was taken on this item.

Attachments:
 
55.
Discuss, consider, and take appropriate action on awarding IFB #24IFB6 Cross Culvert Replacements for FY24 to the lowest and best bidder, SJ&J Construction, LLC, in the not to exceed amount of $554,554.07 and authorize execution of the ensuing agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve awarding IFB #24IFB6 Cross Culvert Replacements for FY24 to the lowest and best bidder, SJ&J Construction, LLC, in the not to exceed amount of $554,554.07 and authorize execution of the ensuing agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
56.
Discuss, consider and take appropriate action on Contract Amendment No. 3 to the CR 129 contract between Williamson County and Garver, LLC relating to the 2019 Road Bond Program.  Project: P375  Fund Source: Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Contract Amendment No. 3 to the CR 129 contract between Williamson County and Garver, LLC relating to the 2019 Road Bond Program.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
57.
Discuss, consider, and take appropriate action regarding a Notice of Intent (NOI) for Stormwater Discharge associated with the Construction Activity under TPDES Construction General Permit (TXR150000) for 24IFB14 - CR 332 Realignment, a Road Bond program in Commissioner Pct. 4 Project: P366 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Notice of Intent (NOI) for Stormwater Discharge associated with the Construction Activity under TPDES Construction General Permit (TXR150000) for 24IFB14 - CR 332 Realignment, a Road Bond program in Commissioner Pct. 4 to be funded by Road Bonds P366.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
58.
Discuss, consider, and take appropriate action regarding a Notice of Intent (NOI) for Stormwater Discharge associated with the Construction Activity under TPDES Construction General Permit (TXR150000) for 24IFB15 - Liberty Hill Bypass, a Road Bond program in Commissioner Pct. 2 Project: P346 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Notice of Intent (NOI) for Stormwater Discharge associated with the Construction Activity under TPDES Construction General Permit (TXR150000) for 24IFB15 - Liberty Hill Bypass, a Road Bond program in Commissioner Pct. 2 to be funded by Road Bonds P346.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
59.
Discuss, consider and take appropriate action on a Resolution with TXDOT for an Advance Funding Agreement for a Locally Funded Roadway Improvement Project On-System with the Texas Department of Transportation for a project generally described as the Intersection and Operational Improvement of FM 3349 and FM 1660 in Williamson County. Funding Source: Funding Source: Road Bond P392
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a Resolution with TXDOT for an Advance Funding Agreement for a Locally Funded Roadway Improvement Project On-System with the Texas Department of Transportation for a project generally described as the Intersection and Operational Improvement of FM 3349 and FM 1660 in Williamson County to be funded by Road Bonds P392.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
60.
Discuss, consider and take appropriate action on a possession and use Agreement for Transportation Purposes with Edgar Castro for right of way needed on the Bagdad @ County Road 279 project (Parcel 15). Funding Source: Road Bonds P343
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a possession and use Agreement for Transportation Purposes with Edgar Castro for right of way needed on the Bagdad @ County Road 279 project (Parcel 15) to be funded by Road Bonds P343.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
61.
Discuss, consider and take appropriate action on a possession and use Agreement for Transportation Purposes with TDW Development, LLC for right of way needed on the Hero Way project (Parcel 339-1). Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a possession and use Agreement for Transportation Purposes with TDW Development, LLC for right of way needed on the Hero Way project (Parcel 339-1) to be funded by Road Bonds P326.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
62.
Discuss, consider and take appropriate action on a possession and use Agreement for Transportation Purposes with James G. Velchoff and Deborah K. Velchoff for right of way needed on the Hero Way project (Parcel 312/312E). Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a possession and use Agreement for Transportation Purposes with James G. Velchoff and Deborah K. Velchoff for right of way needed on the Hero Way project (Parcel 312/312E) to be funded by TANS P588.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
63.
Discuss, consider and take appropriate action on a real estate contract with JBS Holdings, L.P. for 1.918 acres and 0.801 acres of ROW needed on Bagdad @ County Road 279. (Parcels 20 and 22) Funding Source: Road Bonds P343
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a real estate contract with JBS Holdings, L.P. for 1.918 acres and 0.801 acres of ROW needed on Bagdad @ County Road 279 (Parcels 20 and 22) to be funded by Road Bonds P343.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
64.
Discuss, consider and take appropriate action on a real estate contract with Richard Cantu and Sally Cantu for 0.002 acres of ROW needed on Hero Way. (Parcel 208) Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a real estate contract with Richard Cantu and Sally Cantu for 0.002 acres of ROW needed on Hero Way (Parcel 208) to be funded by Road Bonds P326.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
65.
Discuss, consider and take appropriate action on a letter agreement with Jan O'Connell and Patrick O'Connell for a drainage easement needed on the Sam Bass Road /Corridor H project (Parcel 60DE). Funding Source: Road Bonds P462
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a letter agreement with Jan O'Connell and Patrick O'Connell for a drainage easement needed on the Sam Bass Road /Corridor H project (Parcel 60DE) to be funded by Road Bonds P462.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
66.
Discuss, consider and take appropriate action on an update regarding the strategic plan.
View Agenda Item
Bill Kelberlau of Georgetown addressed the Court.
Lori Gallagher of Liberty Hill addressed the Court.
SBrand Master Facilitator Sheryl Trent addressed the Court.
Senior Director of Infrastructure Bob Daigh addressed the Court.
County Auditor Julie Kiley addressed the Court.
Director of Communications and Media Relations Connie Odom addressed the Court.
Senior Director of Human Resources Rebecca Clemons addressed the Court.
Chief Information Officer Richard Semple addressed the Court.
 

No action was taken on this item.

 
COMMISSIONERS COURT RECESSED AT 11:24 A.M. ON TUESDAY, JANUARY 23, 2024.

COMMISSIONERS COURT RECONVENED AT 11:40 A.M. ON TUESDAY, JANUARY 23, 2024.

COMMISSIONERS COURT RECESSED TO THE ROAD DISTRICT MEETING AT 12:10 P.M. ON TUESDAY, JANUARY 23, 2024.

COMMISSIONERS COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 12:11 P.M. ON TUESDAY, JANUARY 23, 2024.

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 12:11 P.M. ON TUESDAY, JANUARY 23, 2024.
 
67.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for SH 195 @ Ronald Reagan.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                p)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                q)   Discuss the acquisition of right of way for CR 314.
                 r)   Discuss acquisition of right of way for Corridor J. 
                 s)   Discuss the acquisition of real property for Southwestern Blvd. 
                  t)  Discuss the acquisition of right-of-way for CR 313. 

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas
    d)    Discuss Blue Springs Blvd. property

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
68.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
           
     a) Project World
     b) Project Mellencamp
     c) Project Corgi
     d) Project Anniversary
     e) Project Glee
      f) Project Skyfall
     g) Project Stamper
     h) Project Soul Train 
      i) Project Dragon 
      j) Project Scrabble
     k) Project School Bus
View Agenda Item
 

No action was taken in Executive Session.

 
69.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
12. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
13. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
14. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
15. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
16. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
18. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
19. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
3. EEOC Charge No. 451-2023-01208
d. Claims:
1. Legal claims and demands by Chasco Constructors, LTD, LLP in relation to construction work performed on the East Wilco Highway (Southeast Loop Segment 1) Project.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
Terry Soll of Georgetown addressed the Court.
Dr. Laura Pressley of Florence addressed the Court.
Lori Gallagher of Liberty Hill addressed the Court.
Debra Damman of Austin addressed the Court.
 

No action was taken in Executive Session.

 
70.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
71.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
Terry Soll of Georgetown addressed the Court.
Dr. Laura Pressley of Florence addressed the Court.
Lori Gallagher of Liberty Hill addressed the Court.
 

No action was taken in Executive Session.

 
72.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:24 P.M. ON TUESDAY, JANUARY 23, 2024.
 
73.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
74.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
75.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Cause No. D-1-GN-22-007162; Williamson County v. Ken Paxton, Attorney General of the State of Texas; In the 353rd Judicial District Court of Travis County, Texas
12. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
13. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
14. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
15. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
16. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
18. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
19. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B.
2. USERRA Case No. TX-2023-00052-40-R
3. EEOC Charge No. 451-2023-01208
d. Claims:
1. Legal claims and demands by Chasco Constructors, LTD, LLP in relation to construction work performed on the East Wilco Highway (Southeast Loop Segment 1) Project.
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
4. Discuss legal matters relating to a Lease Agreement between Williamson County and the Williamson County Children’s Advocacy Center, Inc.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:On 75.d.1, to approve a Settlement and Release Agreement between Chasco Constructors, LTD, LLP (Chasco) and Williamson County, Texas (County) in relation to claims and demands by Chasco against the County in relation to construction work performed on the East Wilco Highway (Southeast Loop Segment 1) Project.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
76.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
Terry Soll of Georgetown addressed the Court.
Dr. Laura Pressley of Florence addressed the Court.
Lori Gallagher of Liberty Hill addressed the Court.
 

No action was taken on this item.

 
77.
Comments from Commissioners.
 

There were no comments on this item.

 
78.
Public Comment Period.
 

Those who addressed the Court:
Cathy Jaster of Georgetown
Bill Kelberlau of Georgetown

COMMISSIONERS COURT ADJOURNED AT  1:25 P.M. ON TUESDAY, JANUARY 23, 2024.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 30th day of January, 2024.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/Executive Assistant to County Clerk