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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
MARCH 26, 2024


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, MARCH 26, 2024, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the minutes of the March 19, 2024 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To authorize the payment of:
March 26th Supplemental Funding Report $15,620,353.19
Summary of Additional Transactions $613,957.12
Grand Total $16,234,310.31
from the Funding Reports, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 14 )
 
3.
Discuss, consider, and take appropriate action on line item transfer for Technology Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a line item transfer for Technology Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0503-004510 Facility Repairs $24,000.00
To 0100-0503-004509 Facility Enhancements $24,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes, and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve compensation changes, position title changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
5.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Fleet Vehicles Fiscal Year 2024-2025 for various Williamson County Departments under IFB #24IFB47.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve authorizing the Purchasing Agent to advertise and receive sealed bids for Fleet Vehicles Fiscal Year 2024-2025 for various Williamson County Departments under IFB #24IFB47.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on Phase III Multifunction Device Offering and Pricing (Copy/Print/Scan) through Sharp Electronics Corporation pursuant to contract RFP #22RFP85 for Managed Print and Copier Services previously awarded on 6/21/2022.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Phase III Multifunction Device Offering and Pricing (Copy/Print/Scan) through Sharp Electronics Corporation pursuant to contract RFP #22RFP85 for Managed Print and Copier Services previously awarded on 6/21/2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
7.
Discuss, consider and take appropriate action on adopting a resolution supporting the application for Homeland Security Grant Program (HSGP), 2025 Urban Area Security Initiative – Regular Projects (UASI-R) for the Williamson County Hazmat Monitor/Suit/SCBA Maintenance Project. The (HSGP), (UASI-R) grant application number is 4893402.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve a resolution supporting the application for Homeland Security Grant Program (HSGP) number 4893402, 2025 Urban Area Security Initiative – Regular Projects (UASI-R) for the Williamson County Hazmat Monitor/Suit/SCBA Maintenance Project.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider, and take appropriate action on approving the delivery and installation of Replacements Shade Tops to Champion Park, in the amount of $12,645.00 and authorize execution of the Service Contract with ShadePro, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the delivery and installation of Replacements Shade Tops to Champion Park, in the amount of $12,645.00 and authorize execution of the Service Contract with ShadePro, LLC.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Jail Pharmaceuticals for the County Jail, under #24RFP27.
View Agenda Item
This item was moved to Regular Agenda.
Purchasing Agent Joy Simonton addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve authorizing the Purchasing Agent to advertise and receive sealed proposals for Jail Pharmaceuticals for the County Jail, under #24RFP27 contingent upon successful negotiations on the jail medical services Request for Proposal.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider, and take appropriate action on approving the Service Contract, #2024164, with Facilities Resources, Inc., relating to furniture and installation for the Jail Magistrate for Facilities Management in the amount of $38,518.91 pursuant to Cooperative Contract #Omnia National-R191804, and authorize execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Service Contract, #2024164, with Facilities Resources, Inc., relating to furniture and installation for the Jail Magistrate for Facilities Management in the amount of $38,518.91 pursuant to Cooperative Contract #Omnia National-R191804, and authorize execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $50,000.00 to expire March 31, 2026 under Williamson County Contract for Engineering Services between K Friese and Associates, LLC and Williamson County dated March 5, 2024 for On Call Development Services Assistance. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Work Authorization No 1 in the amount of $50,000.00 to expire March 31, 2026 under Williamson County Contract for Engineering Services between K Friese and Associates, LLC and Williamson County dated March 5, 2024 for On Call Development Services Assistance to be funded by 01.0200.0210.004100.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 2 under Williamson County Contract between Seiler Lankes Group, LLC and Williamson County dated October 11, 2022 for CR 255 and CR 289 Plans, Specifications and Estimates (PS&E). This supplemental is to extend the expiration date to December 31, 2024 and increase the maximum amount payable to $660,319.00. Funding source: P546.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve Supplemental Work Authorization No 2 to Work Authorization No 2 under Williamson County Contract between Seiler Lankes Group, LLC and Williamson County dated October 11, 2022 for CR 255 and CR 289 Plans, Specifications and Estimates (PS&E) to extend the expiration date to December 31, 2024 and increase the maximum amount payable to $660,319.00 to be funded by P546.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Santa Rita Ranch Phase 7B subdivision (revision 1) – Precincts 2 & 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the revised preliminary plat for the Santa Rita Ranch Phase 7B subdivision (revision 1) – Precincts 2 & 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action on approval of the replat of Lots 1-11 Block H and Lots 1, 2, & 13 Block W of the Saddleback at Santa Rita Ranch Phase 1 Section 2A subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the replat of Lots 1-11 Block H and Lots 1, 2, & 13 Block W of the Saddleback at Santa Rita Ranch Phase 1 Section 2A subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
15.
Discuss and take appropriate action on the distribution of funds for the Hutto Education Foundation
View Agenda Item
Hutto Education Foundation Director Claudia Cardwell addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve the distribution of $250,000.00 from the Hutto Independent School District Landfill Account to the Hutto Education Foundation.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on the appointment of Bob McBride, Jr. to Place #2 on the Emergency Services District (ESD) #12 Board of Directors, filling a vacant two-year term, effective immediately and ending on December 31, 2025.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the appointment of Bob McBride, Jr. to Place #2 on the Emergency Services District (ESD) #12 Board of Directors, filling a vacant two-year term, effective immediately and ending on December 31, 2025.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 9:59 A.M. ON TUESDAY, MARCH 26, 2024.
 
17.
Conduct a public hearing relating to a request from Animal Services to add additional funding for the position of Veterinarian.
View Agenda Item
 

Those who addressed the Court:
Rick Lutowski of Georgetown

 
COMMISSIONERS RECONVENED FROM PUBLIC HEARING AT 10:05 A.M. ON TUESDAY, MARCH 26, 2024.
 
18.
Discuss, consider and take appropriate action on additional funding for PCN1886, Veterinarian.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve additional funding for PCN1886, Veterinarian.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
19.
Discuss, consider and take appropriate action on a line item transfer from Animal Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer from Animal Services.

Fiscal Impact
From/To Acct No. Description Amount
From 0546-0546-004100 Professional Services $17,319.00
To 0546-0546-001100 FT Salaries $14,000.00
To 0546-0546-002010 FICA $1,071.00
To 0546-0546-002020 Retirement $2,247.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
20.
Discuss, consider and take appropriate action on a career ladder for the Purchasing Department.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a career ladder for the Purchasing Department.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on an appointment to the Civil Service Commission.
View Agenda Item
Sheriff Mike Gleason addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve the appointment of Duke Bodisch of Round Rock to the Civil Service Commission.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
22.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County in legal matters relating to Municipal Utility Districts and Water Quality in Williamson County, Texas, to include but not be limited to representing Williamson County before the TCEQ; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County in legal matters relating to Municipal Utility Districts and Water Quality in Williamson County, Texas, to include but not be limited to representing Williamson County before the TCEQ; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action authorizing the Williamson County Sheriff's Office to apply for funding through the Urban Area Security Initiative Federal Fiscal Year 2024-Regular Projects (UASI-R) grant.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the Williamson County Sheriff's Office to apply for funding through the Urban Area Security Initiative Federal Fiscal Year 2024-Regular Projects (UASI-R) grant.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider, and take appropriate action on approving the purchase between Williamson County and Dana Safety Supply, Inc. for the amount of $24,563.28 pursuant to TIPS contract #210102, and authorizing the execution of the Purchase.
View Agenda Item
Purchasing Agent Joy Simonton addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the purchase between Williamson County and Dana Safety Supply, Inc. for the amount of $24,563.28 pursuant to TIPS contract #210102, and authorize the execution of the Purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider, and take appropriate action on approving the purchase between Williamson County and Dana Safety Supply, Inc. for the amount of $24,563.28 pursuant to TIPS contract #210102, and authorizing the execution of the purchase.
View Agenda Item
Purchasing Agent Joy Simonton addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the purchase between Williamson County and Dana Safety Supply, Inc. for the amount of $24,563.28 pursuant to TIPS contract #210102, and authorize the execution of the purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider, and take appropriate action regarding Change Order #2 in the amount of $40,766.21 between Williamson County and Falkenberg Construction Co., Inc. relating to the Jail North Facade Make Safe. Funding Source: 01.0100.1008.004509.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve Change Order #2 in the amount of $40,766.21 between Williamson County and Falkenberg Construction Co., Inc. relating to the Jail North Facade Make Safe to be funded by 01.0100.1008.004509.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider, and take appropriate action on approving the Guaranteed Maximum Price Proposal (GMP) with awarded RFP #22RFP148 Construction Manager at Risk (CMAR) New Headquarters Building, Chasco Contractors, Ltd. L.L.P. Inc, in the amount of Seven Million Fifty-five Thousand Seven Hundred Fourteen Dollars ($7,055,714.00) and authorize the execution of the GMP between Williamson County and Chasco Constructors, Ltd. LPP. Inc. The funding source is P577.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion:To approve the Guaranteed Maximum Price Proposal (GMP) with awarded RFP #22RFP148 Construction Manager at Risk (CMAR) New Headquarters Building, Chasco Contractors, Ltd. L.L.P. Inc, in the amount of Seven Million Fifty-five Thousand Seven Hundred Fourteen Dollars ($7,055,714.00) and authorize the execution of the GMP between Williamson County and Chasco Constructors, Ltd. LPP. Inc to be funded by P577.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider and take appropriate action on Work Authorization No 4 in the amount of $229,961.06 under Williamson County Contract for Engineering Services between Gray Engineering, Inc. and Williamson County dated May 31, 2022 for Drainage Improvements on CR 126, CR 347, CR 348, CR 365, CR 408, CR 411, CR 431. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Work Authorization No 4 in the amount of $229,961.06 under Williamson County Contract for Engineering Services between Gray Engineering, Inc. and Williamson County dated May 31, 2022 for Drainage Improvements on CR 126, CR 347, CR 348, CR 365, CR 408, CR 411, and CR 431 to be funded by 01.0200.0210.004100.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on Contract Amendment No 2 under Williamson County Contract for Engineering Services between Seiler Lankes Group and Williamson County dated October 11, 2022 for CR 255 & CR 289 from CR 254 to Ronald Reagan Boulevard. Funding source: P546.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Contract Amendment No 2 under Williamson County Contract for Engineering Services between Seiler Lankes Group and Williamson County dated October 11, 2022 for CR 255 & CR 289 from CR 254 to Ronald Reagan Boulevard to be funded by P546.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Engineering Services between Gray Engineering, Inc. and Williamson County dated May 31, 2022 for Small Drainage and Small Roadway Projects.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Contract Amendment No 1 under Williamson County Contract for Engineering Services between Gray Engineering, Inc. and Williamson County dated May 31, 2022 for Small Drainage and Small Roadway Projects.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Ronald Reagan Corridor Segment A contract between Williamson County and LJA Associates, Inc. relating to the LRTP Corridor Program. Project: P457   Fund Source: LRTP Corridor
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Contract Amendment No. 3 to the Ronald Reagan Corridor Segment A contract between Williamson County and LJA Associates, Inc. relating to the LRTP Corridor Program to be funded by P457.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on Contract Amendment No. 2 to the CR 314 and CR 332 Realignment design contract between Williamson County and Seiler Lankes Group, LLC relating to the 2019 Road Bond Program.  Project: P364  Fund Source: Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve Contract Amendment No. 2 to the CR 314 and CR 332 Realignment design contract between Williamson County and Seiler Lankes Group, LLC relating to the 2019 Road Bond Program to be funded by P364.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider, and take appropriate action on approving a LTP transfer to close P461 (Corridor F) and move the remaining funds of $150,699.32 to P388 (SH 195 to IH 35).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a LTP transfer to close P461 (Corridor F) and move the remaining funds of $150,699.32 to P388 (Ronald Reagan Blvd from SH 195 to IH 35).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider, and take appropriate action on approving a 2019 Road Bond Transfer to move $200,000 from P399 (2019 Road Bond Non-Departmental) to P382 (Atlas 14 Mapping).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a 2019 Road Bond Transfer to move $200,000 from P399 (2019 Road Bond Non-Departmental) to P382 (Atlas 14 Mapping).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on a real estate contract with Highpointe Estate, Inc. for 0.71 AC needed as right of way and 0.56 AC needed as a waterline easement for the Ronald Reagan Widening project. Funding Source: Road Bonds P336
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a real estate contract with Highpointe Estate, Inc. for 0.71 AC needed as right of way and 0.56 AC needed as a waterline easement for the Ronald Reagan Widening project (Segment B) to be funded by P336.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on a real estate contract with Hollingshead Materials, LLC for 0.374 (tract one) acres of ROW needed and 0.116 (tract two) needed for an electric easement on Hero Way. (Parcel 307 and 307E) Funding Source: Road Bonds P326
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a real estate contract with Hollingshead Materials, LLC for 0.374 (tract one) acres of ROW needed and 0.116 (tract two) needed for an electric easement on Hero Way. (Parcel 307 and 307E) to be funded by P326.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on a letter agreement with Ray W. Walker for 0.0368 acres needed for an electric easement on County Road 314. (Parcel 8E) Funding Source: Road Bonds P364
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a letter agreement with Ray W Walker for 0.0368 acres needed for an electric easement on County Road 314. (Parcel 8E) to be funded by P364.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on a real estate contract with Marcelo Vera for 1.891 acres of ROW needed on County Road 255 and for 0.0153 acres of ROW needed for Ronald Reagan Segment C. Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a real estate contract with Marcelo Vera for 1.891 acres of ROW needed on County Road 255 and for 0.0153 acres of ROW needed for Ronald Reagan Segment C to be funded by TANS P588.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on an Acknowledgment and Release of Temporary Construction Easement with Karen E. Wheeler dated November 01, 2015 related to culvert improvements to CR 240.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve an Acknowledgment and Release of Temporary Construction Easement with Karen E. Wheeler dated November 01, 2015 related to culvert improvements to CR 240.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action on a Rule 11 Condemnation Agreement with Justin D. Akre and Keisha R. Akre for 0.262 acres of ROW needed on County Road 255. (Parcel 39) Funding Source: TANS P588
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve a Rule 11 Condemnation Agreement with Justin D. Akre and Keisha R. Akre for 0.262 acres of ROW needed on County Road 255 (Parcel 39) to be funded by TANS P588.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:21 A.M. ON TUESDAY, MARCH 26, 2024.
 
41.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for SH 195 @ Ronald Reagan.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                p)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                q)   Discuss the acquisition of right of way for CR 314.
                 r)   Discuss acquisition of right of way for Corridor J. 
                s)   Discuss the acquisition of real property for Southwestern Blvd. 
                 t)   Discuss the acquisition of right-of-way for CR 313. 

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas
    d)    Discuss Blue Springs Blvd. property

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
42.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
            
   a) Project Mellencamp  
   b) Project Glee
   c) Project Skyfall
   d) Project Stamper
   e) Project Soul Train 
    f) Project Dragon 
   g) Project School Bus
View Agenda Item
 

No action was taken in Executive Session.

 
43.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
13. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
14. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
15. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
16. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
18. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
19. Civil Action No. 1:24-cv-00086; Kailey Padilla v. Daniel Osvaldo Perez and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
20. Cause No. 24-0219-C395; Debra Damman et al. v. Steve Armbruster et al.; In the 395th Judicial District Court of Williamson County, Texas
21. Cause No. 24-0115-C395; Williamson County Republican Party Executive Committee, John Gordon, Precinct Chair #123, Debra Damman, Precinct Chair #151 v. Williamson County Elections Department et al., In the 395th District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B
d. Claims:
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
 

No action was taken in Executive Session.

 
44.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
45.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in Executive Session.

 
46.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 11:43 A.M. ON TUESDAY, MARCH 26, 2024.
 
47.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
48.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
49.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
13. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
14. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
15. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
16. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
18. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
19. Civil Action No. 1:24-cv-00086; Kailey Padilla v. Daniel Osvaldo Perez and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
20. Cause No. 24-0219-C395; Debra Damman et al. v. Steve Armbruster et al.; In the 395th Judicial District Court of Williamson County, Texas
21. Cause No. 24-0115-C395; Williamson County Republican Party Executive Committee, John Gordon, Precinct Chair #123, Debra Damman, Precinct Chair #151 v. Williamson County Elections Department et al., In the 395th District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B
d. Claims:
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
 

No action was taken on this item.

 
50.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
51.
Comments from Commissioners.
 

Commissioner Precinct 4 Russ Boles welcomed Leadership Georgetown to Commissioners Court.

 
52.
Public Comment Period.
 

Those who addressed the Court:
Angela Wetuski of Walburg

COMMISSIONERS COURT ADJOURNED AT  11:44 A.M. ON TUESDAY, MARCH 26, 2024.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 9th day of April, 2024.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/Executive Assistant to County Clerk