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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
APRIL 30, 2024


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, APRIL 30, 2024, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 4 Russ Boles
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Bill Fairbrother, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve the minutes of the April 23, 2024 Commissioners Court Meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Payroll/Operations Manager Nathan Zinsmeyer addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To authorize the payment of:
April 30th Supplemental Funding Report $6,501,697.95
Summary of Additional Transactions $753,400.28
Grand Total $7,255,098.23
from the Funding Reports, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 3 – 21 )
 
3.
Discuss, consider and take appropriate action on a line item transfer for Public Affairs.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Public Affairs.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0406-004311 Advertising $1,600.00
To 0100-0406-004231 Travel $1,600.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
4.
Discuss, consider, and take appropriate action on a line item transfer for Regional Animal Shelter Fund.
View Agenda Item
 

This item was pulled from the Agenda.

 
5.
Discuss, consider, and take appropriate action on a line item transfer to the Corrections Department from Law Enforcement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer to the Corrections Department from Law Enforcement.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0560-005700 Vehicles > $5,000 $66,224.00
To 0100-0570-005700 Vehicles > $5,000 $66,224.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Non-Departmental.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental/Contingencies $75,000.00
To 0100-0510-004510 Parks/Facility Repairs $75,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.
View Agenda Item
Lori Gallagher of Liberty Hill addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve a line item transfer for Non-Departmental as corrected.

Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental/Contingencies $320,499.41
To 0100-0492-004100 Elections/Professional Service $246,197.83
To 0100-0492-004506 Elections/Computer Prgm/Maint $74,301.58

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes, and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve compensation changes, position title changes, position grade changes, and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
9.
Discuss, consider, and take appropriate action on authorizing the disposal of a 2013 Chevrolet Tahoe Vin #1446 through Auction, pursuant to Texas Local Government Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To authorize the disposal of a 2013 Chevrolet Tahoe Vin #1446 through Auction, pursuant to Texas Local Government Code 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement regarding off-duty contracting of Constable Pct. 1 Deputies with Kalahari Resorts and Convention Center.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Vehicle Reimbursement Agreement regarding off-duty contracting of Constable Pct. 1 Deputies with Kalahari Resorts and Convention Center.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action to terminate the vehicle reimbursement agreement regarding off-duty contracting of County Sheriff Deputies for LEAMS (Law Enforcement Administrative Management Service) that was approved in Commissioners Court on April 23, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To terminate the vehicle reimbursement agreement regarding off-duty contracting of County Sheriff Deputies for LEAMS (Law Enforcement Administrative Management Service) that was approved in Commissioners Court on April 23, 2024.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
12.
Discuss, consider, and take appropriate action on approving the purchase #2024182 between Williamson County and Dana Safety Supply, Inc. for 14 New Chevy Tahoe Upfittings for New Patrol Units the amount of $374,063.06 pursuant to TIPS contract #240102, and authorizing the execution of the Purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve purchase #2024182 between Williamson County and Dana Safety Supply, Inc. for 14 new Chevy Tahoe Upfittings for new Patrol Units the amount of $374,063.06 pursuant to TIPS contract #240102, and authorize the execution of the Purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the extension of contract #4001 Audit and Accounting Services contract, for the same pricing, terms and conditions outlined in the original proposal for Fiscal Year 2024 Audit.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the extension of contract #4001 Audit and Accounting Services contract, for the same pricing, terms and conditions outlined in the original proposal for Fiscal Year 2024 Audit.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on approving purchase #2024184 between Williamson County and Presidio for Active Directory Migration Planning Assessment, in the amount of $64,750.00 pursuant to Buyboard cooperative contract #661-22.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve purchase #2024184 between Williamson County and Presidio for Active Directory Migration Planning Assessment, in the amount of $64,750.00 pursuant to Buyboard cooperative contract #661-22.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
15.
Discuss, consider, and take appropriate action on approving the annual purchase #2024187 between Williamson County and Presidio Networked Solutions Group, LLC for the total amount of $103,930.20, pursuant to the Texas DIR-TSO 4167 contract, and authorizing the execution of the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the annual purchase #2024187 between Williamson County and Presidio Networked Solutions Group, LLC for the total amount of $103,930.20, pursuant to the Texas DIR-TSO 4167 contract, and authorize the execution of the purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
16.
Discuss, consider, and take appropriate action on approving Contract for Construction, #2024186, with Aggieland Construction, LLC, for the JP2 Courtroom Security for Facilities Management in the amount of $29,000.00, pursuant to Cooperative Contract – Choice Partners - Contract Number 21/039MR-01, and authorize execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Contract for Construction, #2024186, with Aggieland Construction, LLC, for the JP2 Courtroom Security for Facilities Management in the amount of $29,000.00, pursuant to Cooperative Contract – Choice Partners - Contract Number 21/039MR-01, and authorize execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 6 to Work Authorization No 4 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for On Call Utility Coordination and Relocation for All Williamson County Road and Bridge Capital Improvement Projects. Funding source: 01.0777.0200.009007.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Supplemental Work Authorization No 6 to Work Authorization No 4 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for On Call Utility Coordination and Relocation for All Williamson County Road and Bridge Capital Improvement Projects to be funded by 01.0777.0200.009007.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 3 to Work Authorization No 5 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for Utility Coordination for CR 255 from CR 254 to Ronald Reagan Blvd. Funding source: P546.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Supplemental Work Authorization No 3 to Work Authorization No 5 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for Utility Coordination for CR 255 from CR 254 to Ronald Reagan Blvd. to be funded by P546.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 6 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for Utility Coordination for CR 201 from Umbrella Sky to CR 200. Funding source: P499.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Supplemental Work Authorization No 2 to Work Authorization No 6 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for Utility Coordination for CR 201 from Umbrella Sky to CR 200 to be funded by P499.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 5 to Work Authorization No 3 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for On Call Utility Coordination and Relocation for All Williamson County Road and Bridge Non-Capital Improvement Projects. Funding source: 01.200.0210.004100.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve Supplemental Work Authorization No 5 to Work Authorization No 3 under the Williamson County Contract between Cobb Fendley & Associates and Williamson County dated July 16, 2019, for On Call Utility Coordination and Relocation for All Williamson County Road and Bridge Non-Capital Improvement Projects to be funded by 01.200.0210.004100.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Kelley subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion:To approve the preliminary plat for the Kelley subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
REGULAR AGENDA
 
22.
Discuss, consider, and take appropriate action on a proclamation designating April 30, 2024 as National Therapy Animal Day in Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a proclamation designating April 30, 2024 as National Therapy Animal Day in Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on a proclamation naming the month of May as "Older Americans Month".
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve a proclamation naming the month of May as "Older Americans Month".

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action regarding appointing Jessyca Hilar as Assistant County Veteran Service Officer.
View Agenda Item
Veteran Services Officer Michael Hernandez addressed the Court.
Assistant Veteran Services Officer Jessyca Hilar addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve appointing Jessyca Hilar as Assistant County Veteran Service Officer.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
25.
Discuss, consider, and take appropriate action on revising the membership of the Fleet Committee and appoint the County Judge to serve as the Chairperson of the Fleet Committee.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion:To approve revising the membership of the Fleet Committee and appoint the County Judge to serve as the Chairperson of the Fleet Committee.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
26.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for EMS.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
27.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion:To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
28.
Discuss, consider, and take appropriate action on approving a memorandum of understanding between Williamson County and AGE of Central Texas.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve a memorandum of understanding between Williamson County and AGE of Central Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on an updated State Plan of Operation (SPO) Agreement between the State of Texas and the Williamson County Sheriff's Office with respect to excess Department of Defense (DOD) personal property transferred pursuant to 10 U.S.C. 2576a.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve an updated State Plan of Operation (SPO) Agreement between the State of Texas and the Williamson County Sheriff's Office with respect to excess Department of Defense (DOD) personal property transferred pursuant to 10 U.S.C. 2576a.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
30.
Discuss, consider, and take appropriate action regarding Change Order #1 in the amount of $26,638.70 for a Change Order between Williamson County and JT Vaughn Construction relating to the Road & Bridge Yard Fence. Funding Source: 01.0200.0210.004509.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve Change Order #1 in the amount of $26,638.70 between Williamson County and JT Vaughn Construction relating to the Road & Bridge Yard Fence to be funded by 01.0200.0210.004509.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
31.
Discuss, consider, and take appropriate action on a Supplemental Agreement No. 2 to Agreement for Design & Engineering Services between Williamson County and Johnston, LLC. relating to the Justice Complex Improvements (P476).
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve Supplemental Agreement No. 2 to Agreement for Design & Engineering Services between Williamson County and Johnston, LLC. relating to the Justice Complex Improvements to be funded by P476.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
32.
Discuss, consider, and take appropriate action on awarding IFB #24IFB39 CR 404 Pavement Rehabilitation to Chasco Constructors LTD LLP in the not-to-exceed amount of $1,684,848.00 and authorize execution of the Agreement. Funding source is P646.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve awarding IFB #24IFB39 CR 404 Pavement Rehabilitation to Chasco Constructors LTD LLP in the not-to-exceed amount of $1,684,848.00 and authorize execution of the Agreement to be funded by P646.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
33.
Discuss, consider, and take appropriate action on the CHIPS Act Loop Jobs Connector Grant Application, Resolution and Financial Commitment Letter, with a commitment to contribute to the local match if the project is selected for funding.  Funding Source:  2023 Road Bond funds.
 
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve the CHIPS Act Loop Jobs Connector Grant Application, Resolution and Financial Commitment Letter, with a commitment to contribute to the local match if the project is selected for funding to be funded by 2023 Road Bond funds.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
34.
Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $6,201.00 for Project 23IFB67 Corridor C / SH29 Bypass Extension (Capital Excavation) P: 459 Funding Source: Road Bond.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve Change Order No. 1 in the amount of $6,201.00 for Project 23IFB67 Corridor C / SH29 Bypass Extension (Capital Excavation) to be funded by P459.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on Contract Amendment No. 3 to the CR 314 and CR 332 Realignment design contract between Williamson County and Seiler Lankes Group, LLC relating to the 2019 Road Bond Program.  Project: P364  Fund Source: Road Bonds
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve Contract Amendment No. 3 to the CR 314 and CR 332 Realignment design contract between Williamson County and Seiler Lankes Group, LLC relating to the 2019 Road Bond Program to be funded by P364.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action on a Contract Amendment No. 1 to the Chandler Road Extension design contract between Williamson County and Huitt-Zollars, Inc. relating to the 2013 Road Bond Program.  Project: P294  Fund Source: Road Bonds.
View Agenda Item
 

This item was pulled from the Agenda.

Attachments:
 
37.
Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archeological Research (CAR), for archaeological collections (records only) obtained as part of the Texas Historical Commission permit process required as part of the Due Diligence Environmental Investigations on the Southwest Bypass Extension Project, a Road Bond Project in Commissioner Pct. 3. P352.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve a Letter of Transfer/Ownership to the Center for Archeological Research (CAR), for archaeological collections (records only) obtained as part of the Texas Historical Commission permit process required as part of the Due Diligence Environmental Investigations on the Southwest Bypass Extension Project, a Road Bond Project in Commissioner Pct. 3 to be funded by P352.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
38.
Discuss, consider and take appropriate action on a First Amendment to Possession and Use Agreement for Transportation Purposes with Jerry J. Wolfe as the Trustee of The Tiffany Tankersly Wolfe 1997 Children's Trust and Steven J. Wolfe for right of way purchased on the E. Wilco Highway Segment 1 (Parcel 26) project. Funding Source: Road Bonds P463
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:To approve a First Amendment to Possession and Use Agreement for Transportation Purposes with Jerry J. Wolfe as the Trustee of The Tiffany Tankersly Wolfe 1997 Children's Trust and Steven J. Wolfe for right of way purchased on the E. Wilco Highway Segment 1 (Parcel 26) project to be funded by P463.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:07 A.M. ON TUESDAY, APRIL 30, 2024.
 
39.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
         
                a)   Discuss the acquisition of real property: CR 332
                b)   Discuss the acquisition of real property for County Facilities.
                c)   Discuss the acquisition of real property for CR 255. 
                d)   Discuss the acquisition of real property for SH 195 @ Ronald Reagan.
                e)   Discuss the acquisition of real property for Corridor H
                 f)   Discuss the acquisition of real property for future SH 29 corridor. 
                g)   Discuss the acquisition of right-of-way for Hero Way.
                h)   Discuss the acquisition of right-of-way for Corridor C.
                 i)   Discuss the acquisition of right-of-way for Corridor F.
                 j)   Discuss the acquisition of right-of-way for Corridor D.
                k)   Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
                 l)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
               m)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
                n)   Discuss acquisition of right of way for Corridor E.
                o)   Discuss the acquisition of 321 Ed Schmidt Blvd., #300, Hutto, Texas
                p)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
                q)   Discuss the acquisition of right of way for CR 314.
                 r)   Discuss acquisition of right of way for Corridor J. 
                 s)   Discuss the acquisition of real property for Southwestern Blvd. 
                 t)   Discuss the acquisition of right-of-way for CR 313. 
                u)   Discuss the acquisition of right of way and potential litigation settlement for CR 245. 

B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)        
    c)    Sale of property located 747 County Rd. 138 Hutto, Texas
    d)    Discuss Blue Springs Blvd. property

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
 

No action was taken in Executive Session.

 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
       
   a) Project Mellencamp  
   b) Project Glee
   c) Project Skyfall
   d) Project Stamper
   e) Project Soul Train 
    f) Project Dragon 
   g) Project School Bus
View Agenda Item
 

No action was taken in Executive Session.

 
41.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
13. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
14. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
15. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
16. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
18. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
19. Civil Action No. 1:24-cv-00086; Kailey Padilla v. Daniel Osvaldo Perez and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
20. Civil Action No. 1:24-cv-00318-DII; Laura Pressley et al. v. Jane Nelson et al.; In the United States District Court for the Western District of Texas, Austin Division
21. Civil Action No. 1:23-cv-00759-RP; Derrick Neal v. Williamson County and Cities Health District, et al.; In the United States District Court for the Western District of Texas, Austin Division
22. Cause No. 23-2583-C480; Chauncy Williams v. Adrianne Pernell, et al.; In the 480th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B
d. Claims:
1. Claim No. 07192023-560-109 - auto liability claim by Edge Electric, Inc. for incident occurring on or about 7/19/2023
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
Lori Gallagher of Liberty Hill addressed the Court.
 

No action was taken in Executive Session.

 
42.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
 

No action was taken in Executive Session.

 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 

No action was taken in Executive Session.

 
44.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
 

No action was taken in Executive Session.

 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, APRIL 30, 2024.
 
45.
Discuss and take appropriate action concerning economic development.
 

No action was taken on this item.

 
46.
Discuss and take appropriate action concerning real estate.
 

No action was taken on this item.

 
47.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:
1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
b. Litigation:
1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5. Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Civil Action No. 1:23-cv-00019; Cindy McNatt, individually and as dependent administrator of Estate of Joshua Ray McNatt, et al. v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
12. Cause No. 23-0297-C368; Texas Fair Defense Project v. Williamson County Sheriff’s Office; In the 368th Judicial District Court of Williamson County, Texas
13. Cause No. 23-0612-C395; Kirsten Davis v. Williamson County, Texas, et al.; In the 395th Judicial District Court of Williamson County, Texas
14. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
15. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
16. Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
17. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
18. Cause No. 2SC-23-0402; Wanda Wolsch v. Johnson Development, et al.; In the Justice Court of Williamson County, Precinct Two
19. Civil Action No. 1:24-cv-00086; Kailey Padilla v. Daniel Osvaldo Perez and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
20. Civil Action No. 1:24-cv-00318-DII; Laura Pressley et al. v. Jane Nelson et al.; In the United States District Court for the Western District of Texas, Austin Division
21. Civil Action No. 1:23-cv-00759-RP; Derrick Neal v. Williamson County and Cities Health District, et al.; In the United States District Court for the Western District of Texas, Austin Division
22. Cause No. 23-2583-C480; Chauncy Williams v. Adrianne Pernell, et al.; In the 480th Judicial District Court of Williamson County, Texas
c. Administrative Complaints:
1. EEOC Charge No. 451-2023-00766 - K.B
d. Claims:
1. Claim No. 07192023-560-109 - auto liability claim by Edge Electric, Inc. for incident occurring on or about 7/19/2023
e. Other:
1. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2. Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3. Legal matters pertaining to DM Medical Billings, LLC.
Lori Gallagher of Liberty Hill addressed the Court.
 

No action was taken on this item.

 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

No action was taken on this item.

 
49.
Comments from Commissioners.
 

County Judge Bill Gravell Jr. commented on the growth in the city of Jarrell as evidenced by the installation of their first traffic light.

 
50.
Public Comment Period.
 

Those who addressed the Court:
Lori Gallagher of Liberty Hill

COMMISSIONERS COURT ADJOURNED AT  10:58 A.M. ON TUESDAY, APRIL 30, 2024.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 7th day of May, 2024.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Bill Fairbrother, Chief Deputy/Executive Assistant to County Clerk