Consent-Health & Human Services # 20.
Board of Supervisors
- Meeting Date:
- 10/26/2021
- Brief Title
- Agreement with CommuniCare Health Centers for Mobile Medicine Services
From:
Karen Larsen, Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve agreement with CommuniCare Health Centers in the amount of $611,053.50 for the period of September 1, 2021 through August 31, 2023, for the provision of providing mobile medicine services. (No general fund impact) (Larsen)
Recommended Action
Approve agreement with CommuniCare Health Centers in the amount of $611,053.50 for the period of September 1, 2021 through August 31, 2023, for the provision of providing mobile medicine services.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Dignity Health, Sutter Health, and Yolo County Health & Human Services Agency collaborated with the intention to purchase a Mobile Medical Unit, for use by an ongoing provider of community-based healthcare services. The goal is to provide appropriate services and service linkages to decrease severity and chronicity of otherwise manageable healthcare conditions for typically unserved or underserved individuals throughout Yolo County by providing behavioral, physical, and dental health services.
Funding for this Agreement is intended to cover startup costs and operations over a 24-month period. After the 24-month period, CommuniCare shall have created a fiscally sustainable model of care to continue these services. Funding sources that can be used toward this goal include, but are not limited to, Medi-Cal billing for behavioral health, physical health, and dental.
The primary vehicle during the first portion of the project will be an All-Wheel Drive (AWD) Van to serve as a base for backpack medicine. This vehicle will be able to navigate off-road locations to service clients and will accommodate inside standing, providing space for sheltered and confidential interventions. There will be a second, larger vehicle, that will be utilized for more intensive medical services holding more space and equipment. It is anticipated that this vehicle will be designed and outfitted in collaboration with CommuniCare Health Centers.
The Performance Measures associated with this Agreement are included in Attachment B.
Funding for this Agreement is intended to cover startup costs and operations over a 24-month period. After the 24-month period, CommuniCare shall have created a fiscally sustainable model of care to continue these services. Funding sources that can be used toward this goal include, but are not limited to, Medi-Cal billing for behavioral health, physical health, and dental.
The primary vehicle during the first portion of the project will be an All-Wheel Drive (AWD) Van to serve as a base for backpack medicine. This vehicle will be able to navigate off-road locations to service clients and will accommodate inside standing, providing space for sheltered and confidential interventions. There will be a second, larger vehicle, that will be utilized for more intensive medical services holding more space and equipment. It is anticipated that this vehicle will be designed and outfitted in collaboration with CommuniCare Health Centers.
The Performance Measures associated with this Agreement are included in Attachment B.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On March 10, 2021, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Mobile Medicine Services. The RFP was open for 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on March 19, 2021.
HHSA received one proposal from this solicitation. The proposal submitted by CommuniCare Health Centers, Inc. was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Mobile Medicine Services
HHSA received one proposal from this solicitation. The proposal submitted by CommuniCare Health Centers, Inc. was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Mobile Medicine Services
Evaluation Criteria Included in RFP
- General Company Information (20 points)
- Experience (70 points)
- Approach to Project (330 points)
- Cost Proposal (20 points)
- Responsiveness/Responsibility (20 points)
- Quality Assurance and Oversight (15 points)
- Financial Information (20 points)
- Past Performance (25 points)
- Reasonableness of Costs (49.50 points)
- Quality and Completeness of the Proposal (Pass/Fail)
| Bidder | Bid |
| CommuniCare Health Centers, inc. | $545,000 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 254,606
- Amount budgeted for expenditure:
- $ 254,606
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- Dignity/Sutter allocation
- $254,606
Further explanation as needed:
No general funds are required by this action. These services will be funded by an allocation received from Dignity Health and Sutter Health. The total amount of this action is $611,053.50 for the period of September 1, 2021, through August 31, 2023. The amount of $254,605.63 is included in the HHSA adopted budget for fiscal year 2021-22. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2021-22 September 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through June 30, 2023 |
Fiscal Year 2023-24 July 1, 2023 through August 31, 2023 |
Total |
| $254,605.63 | $305,526.75* | $50,921.12* | $611,053.50 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | smilliren | 10/12/2021 01:10 PM |
| County Counsel | Hope Welton | 10/12/2021 01:11 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 08/19/2021 02:20 PM
- Final Approval Date:
- 10/18/2021