Consent-Health & Human Services # 24.
Board of Supervisors
- Meeting Date:
- 03/22/2022
- Brief Title
- Agreement with Victor Community Support Services for Family Urgent Response System (FURS)
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Child, Youth & Family Branch Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Subject
Authorize the Yolo County Procurement Manager to execute an agreement with Victor Community Support Services for the period of April 1, 2022 through June 30, 2023 in the amount of $375,000 for the provisions of Family Urgent Response System (FURS). (No general fund impact) (Sullivan)
Recommended Action
- Authorize the Yolo County Procurement Manager to execute an agreement with Victor Community Support Services (VCSS) for the period of April 1, 2022 through June 30, 2023 in the amount of $375,000 for the provisions of Family Urgent Response System (FURS); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $300,000 per fiscal year for fiscal years 2023-24; 2024-25 and 2025-26 and 2) issue related option year notices.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The California Department of Social Services (CDSS) allocated funds to support the implementation of the FURS. FURS is a coordinated statewide, regional, and county-level system designed to provide support to current and former foster youth, as well as their caregivers. FURS requires county child welfare, probation, and behavioral/mental health agencies to establish a joint county-based mobile response system that includes a mobile response and stabilization team to provide in-person support as needed. This support also includes a toll-free hotline available 24 hours per day, seven days a week, in order to effectively engage caregivers and children and youth currently or previously in the foster care system who are experiencing tension and conflict in their relationships, emotional distress, or behavioral or other difficulties that may threaten their relationships. Hotline operators will provide immediate assistance over the phone to help defuse conflict and to provide focused engagement and assessment to make a referral to the county mobile response system for further support.
FURS is intended to have multiple positive effects on the lives of children and youth and caregivers, including:
FURS is intended to have multiple positive effects on the lives of children and youth and caregivers, including:
- Preventing placement disruptions and preserving the relationship between the child or youth and their caregiver.
- Preventing the need for a 911 call or law enforcement involvement and avoiding the criminalization of traumatized youth.
- Preventing psychiatric hospitalization and placement into congregate care; and
- Promoting healing as a family.
- Preventing foster care reentry for former foster youth.
- Assist foster parents and foster youth to develop and practice skills and strategies that mitigate conflict.
Yolo County received funding from CDSS to meet the FURS requirements and established a joint county-based system that included a mobile response and stabilization team to provide immediate, in-person support 24 hours per day, seven days per week, including during normal business hours. Counties accepted and responded to referrals received from the state-established hotline as of the statewide hotline launch date of March 1, 2021.
HHSA issued a Request for Proposal (RFP) and Victor Community Support Services was the awarded vendor. Since Victor Community Support Services is the current vendor providing these services, HHSA is requesting that the Board approve Delegated Authority to the Procurement Manger to expedite the execution of the new Agreement to ensure there is no lapse in services.
Performance measures will be included in the Agreement.
HHSA issued a Request for Proposal (RFP) and Victor Community Support Services was the awarded vendor. Since Victor Community Support Services is the current vendor providing these services, HHSA is requesting that the Board approve Delegated Authority to the Procurement Manger to expedite the execution of the new Agreement to ensure there is no lapse in services.
Performance measures will be included in the Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel will approve the Agreement as to form.
Competitive Bid Process/Vendor Performance
On November 9, 2021, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Family Urgent Response System (FURS) Services. The RFP was open for (34) days just under 7 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on November 17, 2021.
HHSA received one proposal(s) from this solicitation. The proposal submitted by Victor Community Support Services was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Family Urgent Response System (FURS)HHSA received one proposal(s) from this solicitation. The proposal submitted by Victor Community Support Services was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Evaluation Criteria Included in RFP
- Company overview (60 points)
- Experience and past performance (325 points)
- Approach to Project (240 points)
- Budget Proposal (60 points)
- Quality Assurance and Oversight (30 points)
- Outputs and Outcome Measures (30 points)
- Reports (30 points)
- Responsiveness/Responsibility (pass/fail)
- Financial Information (pass/fail)
Bids Received
| Bidder | Bid |
| Victor Community Support Services | $1,350,000 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 75,000
- Amount budgeted for expenditure:
- $ 75,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 300,000
Source of Funds for this Expenditure
- State Funds
- $75,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by State Funds. The total amount of this action is $375,000 for the period of April 1, 2022 through June 30, 2022. The amount of $75,000 is included in the HHSA adopted budget for fiscal year 2021-22. The related funding will be included in the requested budget process for future fiscal years.
| Fiscal Year 2021-22 April 1, 2022 through June 30, 2022 |
Fiscal Year 2021-22 April 1, 2022 through June 30, 2022 |
Total |
| $75,000 | $300,000 | $375,000 |
Attachments
No file(s) attached.
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 03/16/2022 05:15 PM |
| County Counsel | Hope Welton | 03/16/2022 08:27 PM |
- Form Started By:
- Laura Checa
- Started On:
- 12/21/2021 04:04 PM
- Final Approval Date:
- 03/17/2022