Approve seventh amendment to Agreement No. 18-72 with CommuniCare Health Centers to add funding in the amount of $844,411, for a new contract maximum of $4,389,237, for the period of May 1, 2018 through June 30, 2023 and to update and clarify language in the agreement, for the provision of Navigation Center Services. (No general fund impact) (Sullivan)

Through the MHSA stakeholder engagement process to prepare for both the prior and current three-year MHSA plans, community members noted the ongoing need for overall mental health system and service navigation.
 
Since spring of 2018, the Navigation Center program has provided access and linkage services, namely triage, assessments and case management to individuals seeking mental health care in Yolo County under Agreement No. 18-72 (“Agreement”). The services provided by the Navigation Center augment the services provided by Yolo County Health & Human Services Mental Health clinics, effectively expanding specialty mental health care through increasing engagement and effective navigation of individuals in need of mental health services.  In addition, the Navigation Center program assists with the reduction and prevention of homelessness, involvement in the criminal justice system, psychiatric hospital admissions, and length of stays through encouraging individuals to link with care appropriate to their needs.
 
The community-based drop-in Navigation Center serves Yolo County Adults, ages 18 and older. The Center provide a central location and staff to support three types of consumers:
 

 
This seventh amendment extends the Agreement for Fiscal Year 2022-23, adds funding in the amount of $844,411 for Fiscal Year 2022-23, and updates and clarifies language in the Agreement.
 
HHSA believes it is the best interest of the County to extend this contract from the previous contract period based on satisfactory service and to avoid the interruption of County business.  A formal procurement for these services is planned for early FY22-23.
 
The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released. 
 
The performance measures included in this agreement are as follows:
Performance measures were included in Agreement No. 18-72 and are not being changed by this amendment.

County Counsel has approved this Agreement as to form.

On April 20, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Navigation Center services.  HHSA received one proposal from this solicitation.
 
The Board of Supervisors recommended HHSA review the RFP process used in this solicitation. After reviewing it was determined this RFP should be re-issued in an effort to ensure the RFP is fair, ethical and competitive, while also maintaining high quality services to Yolo County residents.
 
On July 24, 2017, HHSA re-issued an RFP desiring to attract qualified community-based organizations to provide Navigation Center services. This second RFP included a revised scope of work; a mandatory Bidder’s Conference; a cover letter with a summary of services, requirements, and timelines; and an option to either submit a proposal through the BidSync process or hand deliver a proposal to HHSA. A notice was also sent out to approximately 60 potential bidders who had previously viewed the original RFP issued on April 20, 2017.
 
HHSA received one proposal from this second solicitation.  A Proposal Review Committee was formed that included two HHSA staff and one member from an outside entity. The proposal submitted by CommuniCare Health Centers, Inc. was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.   
 
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
 
Request for Proposals (RFP) Service Requested:
Navigation Center Services

The Department confirms CommuniCare Health Center has performed satisfactorily on the current agreement. Thus, pursuant to the authority provided to the Yolo County Procurement Manger as the Yolo County Purchasing Agent under the current Yolo County Procurement Policy, the Procurement Manger has determined that it is in the best interest of the County to extend this Agreement, based on satisfactory service and to avoid the interruption of County business.  Pending the outcomes of the Mental Health Services Act (MHSA) planning process, a formal procurement for these services is planned to be released in FY22-23 for a contract start date of July 1, 2023.