Consent-Health & Human Services # 24.
Board of Supervisors
- Meeting Date:
- 05/24/2022
- Brief Title
- First Amendment to Agreement No. PO 4080 with Canyon Manor
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve first amendment to Agreement No. PO 4080 with Mental Health Management I, Inc. dba Canyon Manor for mental health rehabilitation center (MHRC) residential services to add funding in the amount of $600,000 for 2021-22; add funding in the amount of $550,000 for 2022-23; add funding in the amount of $550,000 for 2023-24 for a revised contract maximum of $3,350,000 for the period of July 1, 2021 through June 30, 2024; add rates for 2022-23; increase option year funding; and update and clarify language in the Agreement. (No general fund impact) (Sullivan)
Recommended Action
- Approve first amendment to Agreement No. PO 4080 with Mental Health Management I, Inc. dba Canyon Manor for mental health rehabilitation center (MHRC) residential services to add funding in the amount of $600,000 for Fiscal Year (FY) 2021-22; add funding in the amount of $550,000 for FY 2022-23; add funding in the amount of $550,000 for FY 2023-24 for a revised contract maximum of $3,350,000 for the period of July 1, 2021 through June 30, 2024; add rates for FY 2022-23; increase option year funding; and update and clarify language in the Agreement ;and
- Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to exercise optional year extensions and issue related notices, not to exceed $1,100,000 per FY 2023-24 and $1,100,000 per FY 2024-25, for a 5-year maximum payment obligation not to exceed $5,550,000.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Mental Health Management I, Inc. dba Canyon Manor provides services to Seriously Mentally Ill (SMI) adults, stepping them down to lower levels of care whenever possible, reducing acute psychiatric admissions and length of stay and Institute for Mental Disease placements. This facility provides goal-directed treatment, reduced lengths of stay, offers great collaboration and communication, while also being closer to home for the conserved clients.
Staff recommends approval of this amendment to align funding with current costs and allow for continuation of these vital services for the most in need but difficult to place severely mentally ill clients the County serves.
Performance Measures included in this Agreement are as follows:
Performance measures were included in the Agreement and are not being changed by this Amendment.
Staff recommends approval of this amendment to align funding with current costs and allow for continuation of these vital services for the most in need but difficult to place severely mentally ill clients the County serves.
Performance Measures included in this Agreement are as follows:
Performance measures were included in the Agreement and are not being changed by this Amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved this Amendment as to form.
Competitive Bid Process/Vendor Performance
The agreement was procured via a Sole Source approved by the Yolo County Procurement Manager.
The Department confirms Canyon Manor has performed satisfactorily on the current agreement.
The Department confirms Canyon Manor has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 600,000
- Amount budgeted for expenditure:
- $ 600,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 1,100,000
Source of Funds for this Expenditure
- Realignment
- $600,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by realignment. The action increases the contract by $1,700,000 by adding $600,000 to FY 2021-22 and $550,000 to FY 2022-23 and $550,000 to FY2023-24 for a new contract maximum of $3,350,000 for the period of July 1, 2021 through June 30, 2024. The amount of $600,000 is included in the HHSA adopted budget for FY 2021-22. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
| Fiscal Year | Amount |
| Fiscal Year 2021-22 (July 1, 2021 through June 30, 2022) | $1,150,000 |
| Fiscal Year 2022-23 (July 1, 2022 through June 30, 2023) | $1,100,000 |
| Fiscal Year 2023-24 (July 1, 2023 through June 30, 2024) | $1,100,000 |
| TOTAL | $3,350,000 |
The agreement also includes two one-year extension options for FY 2024-25 and FY 2025-26 in an amount less than or equal to $1,100,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| First/ (FY 2024-25) |
On or before June 30, 2025 |
Less than or equal to $1,100,000 | Less than or equal to $4,450,000 |
| Second/ (FY 2025-26) |
On or before June 30, 2026 |
Less than or equal to $1,100,000 | Less than or equal to $5,550,000 |
In no event shall the term of the agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed, including the one of one-year extension options, exceed the amount of FIVE MILLION FIVE HUNDRED-FIFTY THOUSAND DOLLARS ($5,550,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 05/16/2022 09:30 PM |
| County Counsel | Hope Welton | 05/17/2022 08:51 AM |
- Form Started By:
- Laura Checa
- Started On:
- 03/28/2022 01:55 PM
- Final Approval Date:
- 05/18/2022