Regular-General Government # 42.
Board of Supervisors
County Administrator
- Meeting Date:
- 05/24/2022
- Brief Title
- American Rescue Plan Expenditure Plan Review
From:
Chad Rinde, Interim County Administrator, County Administrator's Office
Staff Contact:
Eric Will, ARP Project Manager, County Administrator's Office, x8157
Supervisorial District Impact:
Subject
Receive update on American Rescue Plan Expenditure Plan, consider approval of staff recommendation for allocation of remaining ARP funds in the amount of $7,515,273, and delegate authority to the Chief Financial Officer to make budget adjustments necessary to carry out Board-approved ARP projects. (No general fund impact) (Rinde/Will)
Recommended Action
- Receive update on American Rescue Plan Expenditure Plan;
- Consider approval of staff recommendation for allocation of remaining ARP funds in the amount of $7,515,273; and
- Delegate authority to the Chief Financial Officer to make budget adjustments necessary to carry out Board-approved ARP projects.
Strategic Plan Goal(s)
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Thriving Residents |
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Safe Communities |
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Sustainable Environment |
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Flourishing Agriculture |
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Robust Economy |
Reason for Recommended Action/Background
Background
On April 12, 2022, County staff brought forth a comprehensive review of ARP expenditures and a list of projects for consideration. This list included projects previously considered throughout ARP and County projects that may have been supported by the Board but did not yet have a funding source tied to them. At that meeting, the Board approved the following projects:
With those projects approved, staff has recalculated the remaining ARP dollars that were unallocated or available for reallocation as follows:
These remaining funds constitute approximately $7.5 million in available funding that is not already allocated to a specific priority project or category or the strategic plan implementation area of the Expenditure Plan. Using the list of projects for consideration from the April 12 Board meeting and based on prior Board discussions, staff has developed a set of recommended projects that would utilize the remainder of the ARP funds. The benefit of allocating funds at this time is to help ensure that all contracts are executed and staff move into implementation for these projects (some of which have extended time horizons) to ensure related work is completed by the December 31, 2024 deadline. However, the Board could delay approval of some of all of these recommendations if desired and provide additional direction to staff before taking action.
Staff Recommendation
These projects are located throughout Yolo County and would serve many internal unmet needs that would otherwise be funded through the County's General Fund or a State or Federal grant source. A full list of the projects with project descriptions may be found as Attachment A to this staff report. Staff would recommend the Board's approval of these items and any projects requiring contracts would return to the Board for final approval. Furthermore, all projects listed are subject to all ARP requirements and contracts that come back for approval will include detailed budgets, statements of work, and performance measures in alignment with previous ARP projects.
Remaining Areas
Staff plan to bring each of the areas above to the Board over the next few months for action as these are prepared for Board update or action. Staff also plan to do at minimum quarterly updates to the Board on progress for the deployment of the overall ARP plan so that the Board can monitor progress and consider reallocation in the future where appropriate if projects do not progress according to plan.
In September 2021, the Board of Supervisors (Board) approved the American Rescue Plan (ARP) Expenditure Plan, which allocated the $42.8 million provided to the County by the federal government in response to the COVID-19 pandemic and associated economic recovery. Since then, County staff and the Board have worked to implement the plan through work with subject matter experts, presentations by staff to the Board, and Board decisions for specific projects to fund. This process has included priority projects, priority categories, strategic plan implementation, COVID-19 response, reserves, revenues reimbursement, staffing, and a Mini Grants program.
On April 12, 2022, County staff brought forth a comprehensive review of ARP expenditures and a list of projects for consideration. This list included projects previously considered throughout ARP and County projects that may have been supported by the Board but did not yet have a funding source tied to them. At that meeting, the Board approved the following projects:
| Project | Organization | Amount |
| Bryte Park | City of West Sacramento | $1,000,000 |
| Yolo Crisis Nursery | Yolo Crisis Nursery | $1,100,000 |
| Yolano Donnelly | Yolo County Housing Authority | $1,000,000 |
| Boys & Girls Club | City of Woodland | $700,000 |
| Welcome Baby | First 5 Yolo | $300,000 |
With those projects approved, staff has recalculated the remaining ARP dollars that were unallocated or available for reallocation as follows:
| Category | Funds Remaining |
| Priority Projects | $0 |
| Priority Categories | $0 |
| Strategic Plan Implementation | $0 |
| Staffing | $1,000,000 |
| Revenue Replacement | $3,100,000 |
| Reserves | $1,944,733 |
| COVID-19 Response | $1,441,000 |
| Unallocated | $29,540 |
| Total | $7,515,273 |
These remaining funds constitute approximately $7.5 million in available funding that is not already allocated to a specific priority project or category or the strategic plan implementation area of the Expenditure Plan. Using the list of projects for consideration from the April 12 Board meeting and based on prior Board discussions, staff has developed a set of recommended projects that would utilize the remainder of the ARP funds. The benefit of allocating funds at this time is to help ensure that all contracts are executed and staff move into implementation for these projects (some of which have extended time horizons) to ensure related work is completed by the December 31, 2024 deadline. However, the Board could delay approval of some of all of these recommendations if desired and provide additional direction to staff before taking action.
Staff Recommendation
The staff recommendation for the remaining funds is for the following projects (additional information on these projects are included in Attachment A):
| Proposed Project | Organization | Recommendation | Additional Funding/Comments |
| Capay Valley Health Center | County Administrator's Office | $2,050,000 | Staff propose to also allocate an additional $450,000 from HHSA Emerging Needs (Tobacco Settlement Funds) split between FY 21/22 and FY 22/23 through the budget process. This would result in a total County contribution of $5 million to the project. |
| Yolo Library | Library | $1,600,000 | State Grant application pending with a decision expected as early as August 2022. |
| Knight's Landing Park (50% of Phase 2) | County Administrator's Office | $1,200,000 | State Grant application pending, a decision expected as early as July 2022. Staff would work on funding the other half of this phase while construction ready plans are under development. |
| St. John's Campus | County Administrator's Office | $1,000,000 | This would also require $1,500,000 from Housing & Homelessness ARP Funds for $2,500,000 total to complete the acquisition of the site. |
| Bryte Park (Additional Funding) | City of West Sacramento | $750,000 | This additional funding would result in a total of $1,750,000 of County funding for Bryte Park. |
| COVID-19 Response | County Administrator's Office | $740,273 | This would allow County staff to continue to have funding set aside to respond to COVID-19 as the virus continues to evolve. |
| Parks Equipment | General Services Department | $150,000 | |
| Yolo County Nonprofit Leaders Alliance | Yolo Community Foundation | $25,000 | |
| Total | $7,515,273 |
These projects are located throughout Yolo County and would serve many internal unmet needs that would otherwise be funded through the County's General Fund or a State or Federal grant source. A full list of the projects with project descriptions may be found as Attachment A to this staff report. Staff would recommend the Board's approval of these items and any projects requiring contracts would return to the Board for final approval. Furthermore, all projects listed are subject to all ARP requirements and contracts that come back for approval will include detailed budgets, statements of work, and performance measures in alignment with previous ARP projects.
Remaining Areas
The County has several areas where the board has allocated funds to categories, but specific projects are yet to be approved or funds remain (assuming the Board approves the staff recommendation above). Unless the Board provides alternative direction, staff will continue to develop projects to come back to the Board for project level approvals:
| Category | Amount |
| Broadband | $500,000 |
| Climate Action | $1,000,000 |
| Economic Development | $500,000 |
| Water/Wastewater | $1,000,000 |
| Housing/Homeless | $1,000,000 |
| Child/Youth/Family (Implementing Needs Assessment) | $2,200,000 |
| Child/Youth/Family (Equity Projects) | $600,000 |
| Child/Youth/Family (Child Welfare) | $300,000 |
| Food Security (Senior Funds) | $300,000 |
| Food Security (Rural Funds) | $450,000 |
| Food Security (Childrens Funds) | $450,000 |
| Mental Health | $500,000 |
| Total | $8,600,000 |
Staff plan to bring each of the areas above to the Board over the next few months for action as these are prepared for Board update or action. Staff also plan to do at minimum quarterly updates to the Board on progress for the deployment of the overall ARP plan so that the Board can monitor progress and consider reallocation in the future where appropriate if projects do not progress according to plan.
Collaborations (including Board advisory groups and external partner agencies)
Many Agencies
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $
- Amount budgeted for expenditure:
- $
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- American Rescue Plan Fund
- $7,515,273
Further explanation as needed:
The staff recommendation would expend the remaining ARP dollars outside of pre-allocated spaces such as priority projects and categories, and the strategic plan implementation area of the Expenditure Plan. All projects will be required to fall under federal regulations and guidelines and the County shall require detailed budgets, statements of work, and performance measures. There is no General Fund impact associated with this item as recommended.
Staff is also recommending that the Board delegate authority to the Chief Financial Officer to make any budget adjustments that are necessary in order to carry out Board-approved ARP projects. These adjustments are largely technical in nature, such as ensuring the ARP funds are appropriated within department budgets for projects being internally administered. This delegation of authority will ensure that ARP projects are carried out as expeditiously as possible and will not authorize any new spending beyond what the Board has already approved.
Staff is also recommending that the Board delegate authority to the Chief Financial Officer to make any budget adjustments that are necessary in order to carry out Board-approved ARP projects. These adjustments are largely technical in nature, such as ensuring the ARP funds are appropriated within department budgets for projects being internally administered. This delegation of authority will ensure that ARP projects are carried out as expeditiously as possible and will not authorize any new spending beyond what the Board has already approved.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tom Haynes | Tom Haynes | 05/19/2022 12:12 PM |
- Form Started By:
- ewill
- Started On:
- 04/13/2022 08:37 AM
- Final Approval Date:
- 05/19/2022