Consent-Health & Human Services # 26.
Board of Supervisors
- Meeting Date:
- 11/22/2022
- Brief Title
- Third Amendment with CommuniCare Health Centers, Inc.
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Countywide
Subject
Approve third amendment to Agreement No. 21-215 with CommuniCare Health Centers, Inc. to add three additional monthly optional extensions for January 2023, February 2023, and March 2023 in the amount of $29,227.86 per month for a new potential lifetime maximum of $496,873.62, for the provisions of Project Room Key services. (No general fund impact) (Sullivan)
Recommended Action
- Approve third amendment to Agreement No. 21-215 with CommuniCare Health Centers, Inc. to add three additional monthly optional extensions for January 2023, February 2023, and March 2023 in the amount of $29,227.86 per month for a new potential lifetime maximum of $496,873.62, for the provisions of Project Room Key services; and
- Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise optional monthly extensions up to $29,227.86 per month for January 2023, February 2023, and March 2023 and 2) issue related optional notices. Please see Section III. of Att. A. Third Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The California Department of Social Services (“CDSS”) released a Project Room Key (“PRK”) allocation of funding to continue to provide Project Room Key and Rehousing strategy for non-congregate shelter and rehousing services. CommuniCare has been providing primary support/coverage for individuals identified as eligible in the City of Davis to access a motel room for their quarantine/isolation period. CommuniCare has taken the lead as the Primary Motel Homeless Services point of contact. CommuniCare will provide adequate staff available to respond Monday through Friday from 8:00 a.m. to 5:00 p.m., as well as on-call coverage from 8:00 a.m. to 8:00 p.m. on weekends and holidays. CommuniCare will respond to requests for immediate needs, such as securing motel rooms, meals, transportation, medication, and other supplies as determined to be required for client safety while determining eligibility for access to services.
The first amendment added funding in the amount of $30,000, which increased the monthly amounts for November and December 2021 by $15,000 for a new monthly amount of $29,227.86. The first amendment also included monthly optional extensions through June 2022.
The second amendment extended the term of the Agreement through July 31, 2022, and added five (5) additional monthly optional extensions through December 31, 2022.
HHSA requests the approval of this third amendment which is adding three additional monthly optional extensions through March 2023 in an amount up to $29,227.86 per month. Approval of this amendment will allow CommuniCare Health Centers to continue providing these vital services to our vulnerable population and provide flexibility for a smooth and timely transition as remaining Project Room Key hotel sites transition clients to alternative housing locations.
Performance Measures are not associated with this Agreement
The first amendment added funding in the amount of $30,000, which increased the monthly amounts for November and December 2021 by $15,000 for a new monthly amount of $29,227.86. The first amendment also included monthly optional extensions through June 2022.
The second amendment extended the term of the Agreement through July 31, 2022, and added five (5) additional monthly optional extensions through December 31, 2022.
HHSA requests the approval of this third amendment which is adding three additional monthly optional extensions through March 2023 in an amount up to $29,227.86 per month. Approval of this amendment will allow CommuniCare Health Centers to continue providing these vital services to our vulnerable population and provide flexibility for a smooth and timely transition as remaining Project Room Key hotel sites transition clients to alternative housing locations.
Performance Measures are not associated with this Agreement
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Procurement Manager on October 11, 2021.
The Department confirms CommuniCare Health Centers has performed satisfactorily on the current agreement.
The Department confirms CommuniCare Health Centers has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 87,684
- Amount budgeted for expenditure:
- $ 87,684
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- ESG-CV2
- $0
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. This amendment adds monthly optional extensions in the amount of $29,227.86 per month for January, February and March 2023. If optional extensions are exercised the new lifetime maximum of the agreement will be $496,873.62.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2021-22 November 1, 2021 through June30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through December 31, 2022 |
Total |
| $233,822.88 | $175,367.16 | $409,190.04 |
The agreement also includes three monthly optional extension through March 2023 in an amount less than or equal to $29,227.86 per month.
| Option Month/ Fiscal Year (OM/FY) |
Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY |
Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY January 2022-23 |
On or before January 31, 2023 |
Up to $29,227.86 |
Up to $438,417.90 |
| OM/FY February 2022-23 |
On or before February 28, 2023 |
Up to $29,227.86 |
Up to $467,645.76 |
| OM/FY March 2022-23 |
On or before March 31, 2023 |
Up to $29,227.86 |
Up to $496,873.62 |
In no event shall the term of the Agreement extend beyond March 31, 2023 nor shall the maximum payment obligation exceed the amount of FOUR HUNDRED NINETY-SIX THOUSAND EIGHT HUNDRED SEVENTY-THREE DOLLARS AND SIXTY-TWO CENTS ($496,873.62), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 11/08/2022 10:04 AM |
| County Counsel | Hope Welton | 11/08/2022 10:09 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 04/27/2022 08:26 AM
- Final Approval Date:
- 11/08/2022