Consent-Health & Human Services # 28.
Board of Supervisors
- Meeting Date:
- 06/28/2022
- Brief Title
- Second Amendment with CommuniCare Health Centers, Inc. for Project Room Key Service
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve second amendment to Agreement No. 21-215 with CommuniCare Health Centers, Inc. to extend the term of the Agreement through July 31, 2022; and add funding for fiscal year 2022-23 in the amount of $29,227.86 for a new contract maximum of $263,050.74; and add additional optional monthly extensions through December 31, 2022; and update and clarify language in the Agreement for the provisions of Project Room Key services. (No general fund impact) (Sullivan)
Recommended Action
- Approve second amendment to Agreement No. 21-215 with CommuniCare Health Centers, Inc. to extend the term of the Agreement through July 31, 2022; and add funding for fiscal year 2022-23 in the amount of $29,227.86 for a new contract maximum of $263,050.74; and add additional optional monthly extensions through December 31, 2022; and update and clarify language in the Agreement for the provisions of Project Room Key services; and
- Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional monthly extensions up to $29,227.86 per month and 2) issue related optional notices. Please see Section III. of Att. A. Second Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The California Department of Social Services (“CDSS”) released a Project Room Key (“PRK”) allocation of funding to continue to provide Project Room Key and Rehousing strategy for non-congregate shelter and rehousing services. CommuniCare has been providing primary support/coverage for individuals identified as eligible in the City of Davis to access a motel room for their quarantine/isolation period. CommuniCare has taken the lead as the Primary Motel Homeless Services point of contact. CommuniCare will provide adequate staff available to respond Monday through Friday 8:00 a.m. to 5:00 p.m. as well as on-call coverage from 8:00 a.m. to 8:00 p.m. on weekends and holidays. CommuniCare will respond to requests for immediate need such as securing motel rooms, meals, transportation, medication and other supplies as determined to be required for client safety, while determining eligibility for access to services.
This amendment extends the term of the Agreement through July 31, 2022 and adds monthly optional extensions through December 31, 2022. Approval of this amendment will allow CommuniCare Health Centers to continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during required quarantine periods.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associate with this Agreement.
This amendment extends the term of the Agreement through July 31, 2022 and adds monthly optional extensions through December 31, 2022. Approval of this amendment will allow CommuniCare Health Centers to continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during required quarantine periods.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associate with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Procurement Manager on October 11, 2021.
The Department confirms CommuniCare Health Centers has performed satisfactorily on the current agreement.
The Department confirms CommuniCare Health Centers has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 29,227
- Amount budgeted for expenditure:
- $ 27,227
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 29,227
Source of Funds for this Expenditure
- ESG-CV2
- $29,227
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. The action increases the contract maximum by $29,227.86 for a new contract maximum of $263,050.74 for the period of November 1, 2021 through July 31, 2022. The amount of $29,277.86 is included in the HHSA proposed budget for FY 2022-23.
The following is the breakdown of funding for this agreement.
The agreement also includes five (5) one-month optional extension through December 31, 2022 in an amount less than or equal to $29,227.86 per month.
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the maximum payment obligation exceed the amount of FOUR HUNDRED NINE THOUSAND ONE HUNDRED NINTY DOLLARS AND FOUR CENTS ($409,190.04), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2021-22 November 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through July 31, 2022 |
Total |
| $233,822.88 | $29,227.86 | $263,050.74 |
The agreement also includes five (5) one-month optional extension through December 31, 2022 in an amount less than or equal to $29,227.86 per month.
| Optional Month/Fiscal Year (OM/FY) | Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY | Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY August 2022-23 |
On or before August 31, 2022 |
Up to $29,227.86 | Up to $292,278.60 |
| OM/FY September 2022-23 |
On or before September 30, 2022 |
Up to $29,227.86 | Up to $321,506.46 |
| OM/FY October 2022-23 |
On or before October 31, 2022 |
Up to $29,227.86 | Up to $350,734.32 |
| OM/FY November 2022-23 |
On or before November 30, 2022 |
Up to $29,227.86 | Up to $379,962.18 |
| OM/FY December 2022-23 |
On or before December 31, 2022 |
Up to $29,227.86 | Up to $409,190.04 |
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the maximum payment obligation exceed the amount of FOUR HUNDRED NINE THOUSAND ONE HUNDRED NINTY DOLLARS AND FOUR CENTS ($409,190.04), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 06/17/2022 11:13 AM |
| County Counsel | Hope Welton | 06/17/2022 11:15 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 05/12/2022 08:25 AM
- Final Approval Date:
- 06/17/2022