Consent-Health & Human Services # 27.
Board of Supervisors
- Meeting Date:
- 07/12/2022
- Brief Title
- First Amendment to Agreement #21-293 with Yolo County Children's Alliance
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tanya Provencher, Interim Service Center Branch Director, Health and Human Services Agency, x2707
Supervisorial District Impact:
Subject
Approve first amendment to Agreement No. 21-293 with Yolo County Children's Alliance to add funding in the amount of $33,000 for 2021-22 for a new contract maximum of $2,733,000 for the period of January 1, 2022, through June 30, 2023; and to update the lifetime maximum; and to clarify language in the agreement, for the provision of CalWORKs Stage One Childcare services. (No general fund impact) (Sullivan)
Recommended Action
Approve first amendment to Agreement No. 21-293 with Yolo County Children's Alliance to add funding in the amount of $33,000 for Fiscal Year 2021-22 for a new contract maximum of $2,733,000 for the period of January 1, 2022, through June 30, 2023; and to update the lifetime maximum; and to clarify language in the agreement, for the provision of CalWORKs Stage One Childcare services.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
County Mandated Service |
Reason for Recommended Action/Background
California Welfare Reform provides for three stages of childcare services and payment systems. Stage One Child Care Services are mandated and funded by the California Department of Social Services (CDSS) and begins upon entry of a person into the CalWORKs or CalLearn Public Assistance Programs.
On or about December 30, 2021, the County entered into a two-year Agreement with Yolo County Children's Alliance from January 1, 2022, through June 30, 2023, to provide these mandated services.
Approval of this agreement will add an additional $33,000 in CalWORKs funding that is needed to pay for the remaining FY2021-22 invoices.
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this agreement are not being changed by this amendment.
On or about December 30, 2021, the County entered into a two-year Agreement with Yolo County Children's Alliance from January 1, 2022, through June 30, 2023, to provide these mandated services.
Approval of this agreement will add an additional $33,000 in CalWORKs funding that is needed to pay for the remaining FY2021-22 invoices.
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this agreement are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this agreement as to form.
Competitive Bid Process/Vendor Performance
On September 13, 2021, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Stage One Childcare Services. The RFP was open for just over four weeks and staff offered potential bidders an opportunity to ask questions during a Bidders Conference on September 22, 2021. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
HHSA received one proposal(s) from this solicitation. The proposal submitted by Yolo County Children's Alliance was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
CalWORKs Stage One Child Care
Evaluation Criteria Included in RFP
HHSA received one proposal(s) from this solicitation. The proposal submitted by Yolo County Children's Alliance was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
CalWORKs Stage One Child Care
Evaluation Criteria Included in RFP
- Qualifications and experience (35 points)
- Description of Vendor Operations (5 points)
- Program Scope (approach) (35 points)
- Demonstrated Competence/Past Performance (10 points)
- Program/Project Budget (10 points)
- Quality and Completeness of Submitted proposals (5 points)
- Financial Stability (Pass/Fail)
- Responsiveness/Responsibility (Pass/Fail)
| Bidder | Bid |
| Yolo County Children’s Alliance | $2,700,000 |
Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 33,000
- Amount budgeted for expenditure:
- $ 33,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 1,800,000
Source of Funds for this Expenditure
- CalWORKs
- $33,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs. The action increases the contract maximum by $33,000 for a total of $2,733,000 for the period of January 1, 2022, through June 30, 2023. The amount of $33,000 is included in the HHSA adopted budget for FY2021-22. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The agreement also includes three one-year extension options for Fiscal Years 2023-24, 2024-25 and 2025-26 in an amount less than or equal to $1,800,000 per fiscal year.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2021-22 January 1, 2022 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through June 30, 2023 |
Total |
| $933,000 | $1,800,000 | $2,733,000 |
The agreement also includes three one-year extension options for Fiscal Years 2023-24, 2024-25 and 2025-26 in an amount less than or equal to $1,800,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
Less than or equal to $1,800,000 | Less than or equal to $4,533,000 |
| OY/FY 2024-25 | On or before June 30, 2025 |
Less than or equal to $1,800,000 | Less than or equal to $6,333,000 |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $1,800,000 | Less than or equal to $8,133,000 |
In no event shall the term of the Agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed the amount of EIGHT MILLION ONE HUNDRED THIRTY-THREE THOUSAND DOLLARS ($8,133,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | raltamirano | 06/29/2022 01:40 PM |
| County Counsel | Hope Welton | 06/29/2022 01:45 PM |
- Form Started By:
- Laura Checa
- Started On:
- 06/23/2022 09:11 AM
- Final Approval Date:
- 07/06/2022