Consent-Health & Human Services # 36.
Board of Supervisors
- Meeting Date:
- 08/30/2022
- Brief Title
- Third Amendment to Delegated Authority Agreement No. 22-140 with A-1 Protective Services
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve third amendment to Delegated Authority Agreement No. 22-140 with A-1 Protective Services to extend the term of the agreement through October 31, 2022; increase funding in the amount of $7,500 for fiscal year 2022-23 for a new contract maximum of $142,500 for the period of July 1, 2021, through October 31, 2022; and to increase hourly rates and increase funding for monthly optional extensions, for the provisions of project room key security guard services. (No general fund impact) (Sullivan)
Recommended Action
- Approve third amendment to Delegated Authority Agreement No. 22-140 with A-1 Protective Services to extend the term of the agreement through October 31, 2022; increase funding in the amount of $7,500 for fiscal year 2022-23 for a new contract maximum of $142,500, for the period of July 1, 2021, through October 31, 2022; and to increase hourly rates and increase funding for monthly optional extensions, for the provisions of project room key security guard services.
- Re-Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional monthly extensions up to $6,500 per month for November 2022 and December 2022 and 2) issue related option month notices. Please see Section 3. of Att. A. Third Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The California Department of Social Services (“CDSS”) released a Project Room Key (“PRK”) allocation of funding to continue to provide Project Room Key and Rehousing strategy for non-congregate shelter and rehousing services. A-1 Protective Services provides quality security officer services to maintain peace; safeguard County and/or City staff, volunteers, contractors, clients, and Visitors; and to safeguard County leased/rented property. A-1 Protective Services patrols and inspects the parking lots, grounds, and visible spaces of a list of properties and room numbers updated daily. Properties include hotels, motels, and other similar environments of temporary lodging in the specified cities and addresses within Yolo County. A-1 Protective Security Guards respond and coordinate with property managers, owners, and non-emergency police.
The second amendment extended the agreement for fiscal year 2022-23, added funding in the amount of $6,000 for fiscal year 2022-23, and added five 1-month optional extensions.
This third amendment is updating hourly rates effective August 1, 2022, in order to keep pricing consistent across all contracts and account for the need for the vendor to retain security staff in order to decrease turnover and ensure continuity of services, as well as meet the pricing standards of the competitive security industry. This amendment is also extending the term of the Agreement through October 31, 2022, and increases the current contact maximum by $7,500, and also increases the optional extensions by $500 per month.
Performance Measures are not associated with this Agreement.
The second amendment extended the agreement for fiscal year 2022-23, added funding in the amount of $6,000 for fiscal year 2022-23, and added five 1-month optional extensions.
This third amendment is updating hourly rates effective August 1, 2022, in order to keep pricing consistent across all contracts and account for the need for the vendor to retain security staff in order to decrease turnover and ensure continuity of services, as well as meet the pricing standards of the competitive security industry. This amendment is also extending the term of the Agreement through October 31, 2022, and increases the current contact maximum by $7,500, and also increases the optional extensions by $500 per month.
Performance Measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved this amendment as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Procurement Manager.
The Department confirms A-1 Protective Services, Inc. has performed satisfactorily on the current agreement.
The Department confirms A-1 Protective Services, Inc. has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 7,500
- Amount budgeted for expenditure:
- $ 7,500
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 13,000
Source of Funds for this Expenditure
- ESG-CV2
- $7,500
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. This action increased the contract maximum by $7,500 for a total of $142,500 for the period of July 1, 2021 through October 31, 2022. The amount of $7,500 is included in the HHSA recommended budget for FY2022-23.
The following is the breakdown of funding for this agreement.
| CFDA #21.027 | ||
| Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through October 31, 2022 |
Total
|
| $117,000 | $25,500 | $142,500 |
The agreement also includes two 1-month extension options for November 2022 and December 2022 in an amount less than or equal to $6,500 per month.
| Option Month/ Fiscal Year (OM/FY) |
Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY | Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY November 2022-23 |
On or before November 30, 2022 |
Up to $6,500 |
Up to $149,000 |
| OM/FY December 2022-23 |
On or before December 31, 2022 |
Up to $6,500 |
Up to $155,500 |
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the total contract maximum exceed the amount of ONE HUNDRED FIFTY-FIVE THOUSAND FIVE HUNDRED DOLLARS ($155,500) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | crinde | 08/19/2022 04:51 PM |
| County Counsel | Hope Welton | 08/22/2022 10:11 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 07/14/2022 07:33 AM
- Final Approval Date:
- 08/22/2022