Consider adopting amendments to the Yolo LAFCo Administrative Policies and Procedures Section 3.0 Election, Powers and Duties of Members

Consider and adopt recommended amendments to the Yolo LAFCo Administrative Policies and Procedures.

No fiscal impacts.

By default to state law, Yolo LAFCo's terms have expired in May. On several occasions, past Commissioner Tom Stallard has indicated this timing is awkward because his council members are seated and member appointments occur to various bodies including LAFCo in January. The Board of Supervisors and most cities also approve member appointments in January. With the City of Winters recently changing its election of city council members from June to November, now all four cities conduct elections in November. Therefore, staff decided it was timely to reach out to the city managers for input on a change to better synchronize terms and all indicated support (while County and Public Member appointments are also affected, those members do not turn over as frequently as the cities do with the cities' agreed upon rotation schedule). Therefore, staff recommends Yolo LAFCo adopt a new policy stating terms expire/begin on February 1. In addition, staff is recommending other clean up items to this section of LAFCo's Administrative Policies and Procedures last updated in May 2019.

The term expiration date change would effect existing terms by shortening them three months as follows:

Commissioner	Current Term Expiration	New Term Expiration
Olin Woods, Chair	May 2023	Feb 2023
Norma Alcala, Vice Chair	May 2024	Feb 2024
Wade Cowan	May 2026	Feb 2026
Gary Sandy	May 2023	Feb 2023
Don Saylor	May 2026	Feb 2026
Angel Barajas (Alternate)	May 2024	Feb 2024
Richard DeLiberty (Alternate)	May 2025	Feb 2025
Gloria Partida (Alternate)	May 2024	Feb 2024

 

The draft amendments to the Administrative Policies and Procedures are detailed in the attached document. Where staff has made additions or deletions to the previously adopted text, it has been illustrated as added text and deleted text for clarity. The Commission may direct staff to revise the draft language if desired. The changes recommended are summarized below:

1. Add new section 3.1 Expiration Date of Commissioner Terms changing the existing default term in state law from May to February 1;
2. Amend 3.2 Election of Chair and Vice Chair to coincide with new terms;
3. Amend 3.6 Appointment of the Regular Public Member and Alternate and 3.8 Procedures for same to add that the Commission may solicit interest in the Public Member positions by majority vote and not merely when a vacancy occurs; and
4. Amend 3.11 CALAFCO Voting Member to add that if no Regular Member attends the Annual Conference to vote, that the Executive Officer will be the voting member.