Consent-General Government # 19.
Board of Supervisors
Library
- Meeting Date:
- 09/27/2022
- Brief Title
- Security Services at the Arthur F. Turner Community Library in West Sacramento
From:
Mark Fink, County Librarian, Library
Staff Contact:
Mark Fink, County Librarian, Library, x8002
Supervisorial District Impact:
Subject
Approve agreement with Patrol Solutions to provide security patrol services for the Arthur F. Turner Community Library in West Sacramento for nine months from October 1, 2022 through June 30, 2023 in an amount not to exceed $25,000 with the option to renew the agreement for up to four additional one-year terms through June 30, 2027 and approve the annual contract amount not to exceed $25,000 per fiscal year. (No general fund impact) (Fink)
Recommended Action
- Approve and authorize the Chair to sign the agreement with Patrol Solutions to provide security patrol services for the Arthur F. Turner Community Library in West Sacramento for nine months from October 1, 2022 through June 30, 2023 in an amount not to exceed $25,000 with the option to renew the agreement for up to four additional one-year terms through June 30, 2027; and
- Approve the annual contract amount not to exceed $25,000 per fiscal year.
Strategic Plan Goal(s)
 |
Safe Communities |
Reason for Recommended Action/Background
In September 2021, General Services conducted a competitive solicitation for security patrol services. Through that competitive solicitation, Patrol Solutions scored the highest based on a grading matrix and entered into contract with the department in December 2021.
The Arthur F. Turner Community Library in West Sacramento is in need of additional security patrol services from 6 p.m. to 6 a.m. with the goals to keep residents safe, the facility secured, and to prevent vandalism, trespassing, and other criminal acts from occurring on library property. The Turner Library does not have video surveillance equipment, so frequent patrols of the property are required.
Given that Patrol Solutions is already providing similar security patrol services for County facilities, and there is a current contract in place, the County Library is seeking to piggyback on this contract with Patrol Solutions to extend its patrol services to the Turner Library in West Sacramento. Specific services include three nightly inspections by Patrol Solutions, seven days a week, 365 days a year. The scope of the contract is provided in Exhibit C.
The agreement would commence on October 1, 2022 through June 30, 2023, not to exceed $22,000, and include the option to extend the term of the Agreement for up to four additional years through June 30, 2027, with each annual contract not to exceed $25,000. The total amount of the contract over the five year term would not exceed $122,000.
The Arthur F. Turner Community Library in West Sacramento is in need of additional security patrol services from 6 p.m. to 6 a.m. with the goals to keep residents safe, the facility secured, and to prevent vandalism, trespassing, and other criminal acts from occurring on library property. The Turner Library does not have video surveillance equipment, so frequent patrols of the property are required.
Given that Patrol Solutions is already providing similar security patrol services for County facilities, and there is a current contract in place, the County Library is seeking to piggyback on this contract with Patrol Solutions to extend its patrol services to the Turner Library in West Sacramento. Specific services include three nightly inspections by Patrol Solutions, seven days a week, 365 days a year. The scope of the contract is provided in Exhibit C.
The agreement would commence on October 1, 2022 through June 30, 2023, not to exceed $22,000, and include the option to extend the term of the Agreement for up to four additional years through June 30, 2027, with each annual contract not to exceed $25,000. The total amount of the contract over the five year term would not exceed $122,000.
Collaborations (including Board advisory groups and external partner agencies)
County Library, Department of Financial Services, General Services and County Counsel.
Competitive Bid Process/Vendor Performance
Patrol Solutions is currently meeting all the expectations of the contract and in good standing with the department.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 22,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 25,000
Source of Funds for this Expenditure
- General Fund
- $0
- Library General Fund
- $122,000
Further explanation as needed:
There is no impact on the General Fund. Security expenses for this contract would be paid by the Library fund.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | crinde | 09/19/2022 08:53 PM |
| County Counsel | Hope Welton | 09/20/2022 09:25 AM |
- Form Started By:
- mfink
- Started On:
- 09/15/2022 04:30 PM
- Final Approval Date:
- 09/20/2022