Approve fifth amendment to Agreement No. 18-270 with Yolo County Children’s Alliance to extend the term of the agreement through December 31, 2023, and add funding in the amount of $199,585, for a new contract maximum of $1,531,043, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services. (No general fund impact) (Sullivan)

Approve fifth amendment to Agreement No. 18-270 with Yolo County Children’s Alliance to extend the term of the agreement through December 31, 2023, and add funding in the amount of $199,585, for a new contract maximum of $1,531,043, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services.

On or about December 11, 2018 the County entered into an Agreement with Yolo County Children’s Alliance (YCCA) to provide services to parents, legal guardians and caretakers referred by Child Welfare Services that build and strengthen protective factors ensuring child safety, permanency, and well-being.

Evidenced based and informed services improve parents, legal guardians and caretaker’s protective capacities and skills allowing them to recognize safety concerns that created danger in the home, identify behavioral changes needed to increase safety and wellbeing, and demonstrate an increased awareness of protective factors to establish a safe, nurturing, and supportive environment for children by providing safety management. Safety Management is primarily concerned with controlling dangerous family conditions and threats to the safety of a child. Safety Management is not primarily concerned with changing caregiver or family functioning or circumstances, though through the course of safety service delivery, helping interventions will likely be implemented. Safety Management includes five safety actions that can be used individually or in combination. The five safety actions are: Behavioral Management, Crisis Management, Social Connection, Separation, and Resource Support. Safety Management includes in-home, out-of-home, or a combination of in-home/out-of-home actions. Safety Management must have an immediate effect, be immediately available, be always accessible, and be sufficient to control the danger or threat of danger.

This fifth amendment extends the Agreement through December 31, 2023; adds funding in the amount of $199,585 for Fiscal Year 2023-24, and updates and clarifies language in the Agreement.

HHSA believes it is the best interest of the County to extend this agreement from the previous contract period based on satisfactory service and to avoid the interruption of County business. A formal procurement for these services is planned for early FY2023-24.

The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released for a new contract start date of January 1, 2024.

Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)

HHSA confirms Yolo County Children’s Alliance has performed satisfactorily under this agreement. Yolo County Children’s Alliance continues to accept referrals from HHSA and meets the needs of the Agency and CWS families.

County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division

On April 23, 2018, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Building and Strengthening Protective Factors. The RFP was open for 44 days (just over 6 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 3, 2018.  Bidders were offered the opportunity to submit proposals via the electronic BidSync system or by dropping off a paper proposal directly at HHSA.

HHSA received four (4) proposals from this solicitation.  A Proposal Review Committee was formed that included three (3) HHSA employees from two (2) different HHSA branches, and one (1) member from an outside entity.  The proposal submitted by Yolo County Children’s Alliance was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
Building and Strengthening Protective Factors.

Evaluation Criteria Included in RFP

Bids Received

HHSA confirms Yolo County Children’s Alliance has performed satisfactorily under this agreement. Thus, pursuant to the authority provided to the County Procurement Manager as the County Purchasing Agent under the current Yolo County Procurement Policy, the Procurement Manger has determined that it is in the best interest of the County to extend this Agreement, based on satisfactory service and to avoid the interruption of County business.  A formal solicitation for these services is planned to be released early FY 2023-24 for a targeted contract start date of January 1, 2024.