Consent-Community Services # 15.
Board of Supervisors
Public Works
- Meeting Date:
- 06/06/2023
- Brief Title
- Accept 2022 Pavement Preservation Project
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Mark Christison, Senior Civil Engineer, Department of Community Services, x8842
Supervisorial District Impact:
District 5
Subject
Accept as complete the construction work on the 2022 Pavement Preservation Project performed under Agreement 5555-2022-3011-VSS INTERNATIONAL by VSS International, Inc. (No general fund impact) (Lindbo/Christison)
Recommended Action
- Accept as complete the construction work on the 2022 Pavement Preservation Project performed under Agreement 5555-2022-3011-VSS INTERNATIONAL by VSS International, Inc.; and
- Authorize the Director of Public Works to sign and record the Notice of Completion of the 2022 Pavement Preservation Project.
Strategic Plan Goal(s)
 |
Safe Communities |
Reason for Recommended Action/Background
VSS International, Inc. substantially completed construction of this project on March 17, 2023, in accordance with the contract plans and specifications. The Board of Supervisors’ acceptance of the work, and authorization for the Director of Public Works to record the Notice of Completion, will allow the project to be closed out.
Background
The County Roads (CR) where pavement was improved by this project are located throughout the County as shown on the location map (see Attachment A) and listed below:
Background
The County Roads (CR) where pavement was improved by this project are located throughout the County as shown on the location map (see Attachment A) and listed below:
- All public roads in the Town of Yolo
- CR 99W from CR 1 to CR 18
- CR 8 from CR 90B to CR 99W
- CR 18 from I-5 to Railroad Tracks
- CR 19A from CR 99 to Railroad Tracks
- CR 1 from I-5 to CR 84
- CR 84 from CR 1 to CR 2
- CR 89W from CR 6 to 2,850ft south of CR 6
- CR 89 from CR 89 to 4,750ft south of CR 89
- CR 7A from CR89 to 1,300ft east of CR89
- CR 89A from CR 7A to 1,300ft south of CR 7A
- CR 8 from CR 89 to 1,400ft east of CR89
- CR 90 from CR 8 to 3,700ft south of CR 8
The treatment included digging out and replacing failed areas, applying micro-surfacing, followed by installation of an asphalt rubber chip seal. An application of slurry seal above the asphalt rubber chip seal was used in portions of the Town of Yolo and on CR 19A. This work was followed by shoulder work to conform to existing grades and driveways.
The asphalt rubber chip seal portion of the treatment was partially funded through a $250,000 grant from CalRecycle. County staff applied for the Rubberized Pavement Grant Program in order to compete for these funds and use a proven, sustainable pavement treatment for over eighteen miles of pavement maintenance. We estimate some 9,000 ground-up, used rubber tires were used to create this pavement seal and were diverted from landfills.
The project was completed without any claims, and within the authorized budget, including change orders.
The asphalt rubber chip seal portion of the treatment was partially funded through a $250,000 grant from CalRecycle. County staff applied for the Rubberized Pavement Grant Program in order to compete for these funds and use a proven, sustainable pavement treatment for over eighteen miles of pavement maintenance. We estimate some 9,000 ground-up, used rubber tires were used to create this pavement seal and were diverted from landfills.
The project was completed without any claims, and within the authorized budget, including change orders.
Collaborations (including Board advisory groups and external partner agencies)
CalRecycle administers the grant program for funds contributed toward the asphalt rubber chip seal portion of the work.
Encroachment permits were secured by the contractor from Caltrans and the California Northern Railroad (Genesee & Wyoming Inc.).
Encroachment permits were secured by the contractor from Caltrans and the California Northern Railroad (Genesee & Wyoming Inc.).
Competitive Bid Process/Vendor Performance
The competitive bid process was completed in accordance with State law. The project was advertised on April 18, 2022, and bids were opened and read publicly at the Department of Community Services on May 12, 2022. Six bids were received at the bid opening on May 12, 2022, ranging from $5,194,120.00 to $6,601,577.60.
Bids Received
Bids Received
| Bidder | Bid |
| VSS International, Inc. | $5,194,120.00 |
| Pavement Coatings Co. | $5,292,530.00 |
| American Pavement Systems Inc. | $5,311,268.64 |
| All American Construction, Inc. | $5,913,664.97 |
| Northwest Paving, Inc. | $6,049,407.00 |
| B & M Builders, Inc. | $6,601,577.60 |
Vendor Performance
VSS International, Inc. was the lowest bidder and following receipt of the contractor’s bond and insurance certificates, the contract was executed on June 3, 2022. The Department confirms VSS International, Inc. performed satisfactorily on the contract.
VSS International, Inc. was the lowest bidder and following receipt of the contractor’s bond and insurance certificates, the contract was executed on June 3, 2022. The Department confirms VSS International, Inc. performed satisfactorily on the contract.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 5,632,056
- Amount budgeted for expenditure:
- $ 7,000,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Road Fund
- $5,632,056
Further explanation as needed:
Sufficient funds were budgeted in the FY 22/23 Road Fund budget to complete the construction. CalRecycle grant funds have been allocated up to $250,000 toward reimbursement of the asphalt rubber chip seal portion of the work. Senate Bill 1 (SB 1), the Road Improvement and Accountability Act of 2017, provided the balance of the funds for construction.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Todd Riddiough | Todd Riddiough | 05/22/2023 04:49 PM |
| Financial Services | KauXue Thao | 05/23/2023 08:01 AM |
| County Counsel | Hope Welton | 05/23/2023 03:33 PM |
- Form Started By:
- Mark Christison
- Started On:
- 05/22/2023 03:59 PM
- Final Approval Date:
- 05/25/2023