Consent-Health & Human Services # 28.
Board of Supervisors
- Meeting Date:
- 08/29/2023
- Brief Title
- Yolo Food Bank New Agreement
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Soua Moua, Interim Service Centers Branch Director, Health and Human Services Agency, x2702
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Yolo Food Bank in the amount of $85,000 for the period of July 1, 2023 through June 30, 2024 for the provision of food distribution through the Eat Well Yolo Program. (General fund impact $85,000) (Sullivan)
Recommended Action
Approve agreement with Yolo Food Bank in the amount of $85,000 for the period of July 1, 2023 through June 30, 2024 for the provision of food distribution through the Eat Well Yolo Program.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Yolo Food Bank is a local community-based organization that works to increase food and nutrition security in Yolo County. The Eat Well Yolo program operated by Yolo Food Bank procures and distributes fresh produce to residents of Yolo County weekly or bi-weekly at locations throughout Yolo County, working with a range of community partners to coordinate the on-site distribution.
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit F.
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit F.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form
Department of General Services, Procurement Division
Department of General Services, Procurement Division
Competitive Bid Process/Vendor Performance
On June 27, 2023, the Yolo County Procurement Manager or designee approved a sole/single source procurement for these services.
Procurement reviewed HHSA’s request and determined that it was in the best interest of the County to approve the sole source. Without sole source approval of the agreement with the vendor, the County would not be able to provide comparable services to the residents of Yolo County. Factors considered, included but were not limited to:
1) HHSA does not have the physical resources nor the distribution network to run this program; 2) Yolo Food Bank is uniquely positioned and is able to procure, store and distribute fresh produce through their network of grocers, retailers, farmers and distributors countywide; 3) same competitive pricing as previous years, no cost increase; and 4) Yolo Food Bank will be severely restricted in their ability to continue to provide these services and residents who rely on fresh produce from them will experience increased food insecurity and malnutrition.
Procurement reviewed HHSA’s request and determined that it was in the best interest of the County to approve the sole source. Without sole source approval of the agreement with the vendor, the County would not be able to provide comparable services to the residents of Yolo County. Factors considered, included but were not limited to:
1) HHSA does not have the physical resources nor the distribution network to run this program; 2) Yolo Food Bank is uniquely positioned and is able to procure, store and distribute fresh produce through their network of grocers, retailers, farmers and distributors countywide; 3) same competitive pricing as previous years, no cost increase; and 4) Yolo Food Bank will be severely restricted in their ability to continue to provide these services and residents who rely on fresh produce from them will experience increased food insecurity and malnutrition.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 85,000
- Amount budgeted for expenditure:
- $ 85,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 85,000
Source of Funds for this Expenditure
- General Fund
- $85,000
Further explanation as needed:
These services will be funded by General Funds. The total amount of this action is $85,000 for the period of July 1, 2023 through June 30, 2024. The amount of $85,000 is included in the HHSA recommended budget for fiscal year 2023-24. The related funding will be included in the requested budget process for future fiscal years.
| Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
Total |
| $85,000 | $85,000 |
The following is the breakdown of funding for this agreement.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2024-25 | On or before June 30, 2025 |
Less than or equal to $85,000 | Less than or equal to $170,000 |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $85,000 | Less than or equal to $255,000 |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to $85,000 | Less than or equal to $340,000 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $85,000 | Less than or equal to $425,000 |
In no event shall the term of the Agreement extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of FOUR HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($425,000), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 08/10/2023 02:14 PM |
| County Counsel | Hope Welton | 08/10/2023 04:36 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 06/14/2023 03:24 PM
- Final Approval Date:
- 08/14/2023