Consent-General Government # 22.
Board of Supervisors
General Services
- Meeting Date:
- 07/25/2023
- Brief Title
- 500B Jefferson Roof Project
From:
Ryan Pistochini, Director of General Services, General Services Department
Staff Contact:
Ryan Pistochini, Director of General Services, General Services Department, x5005
Supervisorial District Impact:
District 1
Subject
Authorize the Director of General Service to enter into a contract with Best Contracting Services, Inc. in an amount not to exceed $1,021,750 for the 500 B Jefferson Boulevard, West Sacramento Roof Project; and authorize the Director of General Services to approve change orders or amend the construction contract with Best Contracting Services, Inc. consistent with the applicable change order limits of the Public Contract Code, but not to exceed a cumulative total of $102,175. (No general fund impact) (Pistochini/Martinez)
Recommended Action
- Authorize the Director of General Services to enter into a contract with Best Contracting Services, Inc. in an amount not to exceed $1,021,750 for the 500 B Jefferson Boulevard, West Sacramento Roof Project; and
- Authorize the Director of General Services or the Director's designee to approve change orders or amendments to the contract with Best Contracting Services, Inc. consistent with the applicable change order limits of the Public Contract Code, but not to exceed a cumulative total of $102,175.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
In order to ensure safe ongoing operations at the building located at 500 B Jefferson Boulevard in West Sacramento, a complete roof replacement is required. The existing roof is at the end of life and General Services has received repeated calls over the years for roof leaks.
On April 24, 2023, a request for proposal was advertised for the roof replacement project. Three responses were received on May 25, 2023, with Best Contracting Services, Inc. successfully earning the contract. The contract issued to Best Contracting Services, Inc. is for the dollar amount identified in the response to the request for proposal for the not-to-exceed amount of $1,021,750 (Attachment A, Exhibits on file with the Clerk of the Board). The Director of General Services would be authorized to amend the contract with Best Contracting Services, Inc. up to an additional $121,750 should amendments be required by the scope of the project.
On April 24, 2023, a request for proposal was advertised for the roof replacement project. Three responses were received on May 25, 2023, with Best Contracting Services, Inc. successfully earning the contract. The contract issued to Best Contracting Services, Inc. is for the dollar amount identified in the response to the request for proposal for the not-to-exceed amount of $1,021,750 (Attachment A, Exhibits on file with the Clerk of the Board). The Director of General Services would be authorized to amend the contract with Best Contracting Services, Inc. up to an additional $121,750 should amendments be required by the scope of the project.
Collaborations (including Board advisory groups and external partner agencies)
Department of Finance, County Administrator's Office, County Counsel, and General Services
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Roof Replacement Project, 500 B Jefferson Boulevard, West Sacramento
Bids Received:
The County received three bids, and one of those three, Diablo Roofing, Inc, withdrew their bid.
Bids Received:
The County received three bids, and one of those three, Diablo Roofing, Inc, withdrew their bid.
| Bidder | Bid |
| Barth Roofing Company, Inc. | $1,203,000 |
| Best Contracting | $1,021,750 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 1,123,925
- Amount budgeted for expenditure:
- $ 1,123,925
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- ACO
- $1,021,750
Further explanation as needed:
This project is funded by the Accumulated Capital Outlay fund.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini (Originator) | Ryan Pistochini | 07/17/2023 05:22 PM |
| Financial Services | David Estrada | 07/18/2023 09:13 AM |
| County Counsel | Hope Welton | 07/18/2023 11:12 AM |
| Kimberly Hood | Kimberly Hood | 07/18/2023 02:05 PM |
| Kimberly Hood | Kimberly Hood | 07/18/2023 02:05 PM |
- Form Started By:
- Ryan Pistochini
- Started On:
- 06/26/2023 10:27 PM
- Final Approval Date:
- 07/19/2023