Consent-General Government # 18.
Board of Supervisors
County Administrator
- Meeting Date:
- 08/29/2023
- Brief Title
- Approve agreements with City of Woodland for the provision of Animal Services
From:
Gerardo Pinedo, County Administrator, County Administrator's Office
Staff Contact:
Alexander Tengolics, Manager of Governmental Relations, County Administrator's Office, x8068
Supervisorial District Impact:
Districts 3 & 5
Subject
Approve agreements with City of Woodland for the provision of Animal Services by Yolo County Animal Services in fiscal years 2022/23 in the amount of $1,090,770 and 2023/24 in the amount of $1,184,000. (No general fund impact) (Pinedo/Tengolics)
Recommended Action
- Approve the fiscal year 2022/23 Animal Control Services agreement with the City of Woodland in the amount of $1,090,770; and
- Approve the fiscal year 2023/24 Animal Control Services agreement with the City of Woodland in the amount of $1,184,000.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Background
Yolo County Animal Services, under the purview of the Yolo County Sheriff's Office, provides shelter, patrol, and emergency response services relating to animals within the unincorporated areas of the County. In addition, Animal Services also contracts to provide services to local jurisdictions, which includes all incorporated cities within the County and the UC Davis campus.
In December 2022, the Board of Supervisors (Board) directed the Yolo County Administrator's Office (CAO) to "develop plans for the transition of Animal Services from the Yolo County Sheriff's Office to the County Administrator's Office." In advance of the transition, the CAO has made effort to address longstanding operational and administrative concerns with the Animal Services division, and to strengthen key relationships with local partners. The CAO has held regular discussions with UC Davis and the cities of Davis, West Sacramento, Winters, and Woodland regarding the County's provision of animal services within their jurisdictional boundaries and to develop updated contract language which addresses major issues the local partners had with transparency, billing, service provision, and reporting.
On August 15, 2023, the Woodland City Council approved the agreements before the Board today.
Agreements
Two agreements with the City of Woodland (City) have been brought before the Board today:
The first agreement is for Fiscal Year (FY) 2023, and has been on hold while negotiations for FY 2024 were ongoing. Services to the City have continued while the agreement was in abeyance. The agreement does not have any significant changes to terms from prior years. Under this agreement, the City agrees to pay County $1,090,770 for services already rendered (less any licensing/fee revenues received during the service period).
The second agreement is for FY 2024. This agreement introduces several changes from prior animal services agreements, and under this agreement the City agrees to pay County $1,184,000 (less any licensing/fee revenues received during the service period).
Key Changes and Updates
The FY 2024 agreement has several major changes to terms from prior years:
Yolo County Animal Services, under the purview of the Yolo County Sheriff's Office, provides shelter, patrol, and emergency response services relating to animals within the unincorporated areas of the County. In addition, Animal Services also contracts to provide services to local jurisdictions, which includes all incorporated cities within the County and the UC Davis campus.
In December 2022, the Board of Supervisors (Board) directed the Yolo County Administrator's Office (CAO) to "develop plans for the transition of Animal Services from the Yolo County Sheriff's Office to the County Administrator's Office." In advance of the transition, the CAO has made effort to address longstanding operational and administrative concerns with the Animal Services division, and to strengthen key relationships with local partners. The CAO has held regular discussions with UC Davis and the cities of Davis, West Sacramento, Winters, and Woodland regarding the County's provision of animal services within their jurisdictional boundaries and to develop updated contract language which addresses major issues the local partners had with transparency, billing, service provision, and reporting.
On August 15, 2023, the Woodland City Council approved the agreements before the Board today.
Agreements
Two agreements with the City of Woodland (City) have been brought before the Board today:
The first agreement is for Fiscal Year (FY) 2023, and has been on hold while negotiations for FY 2024 were ongoing. Services to the City have continued while the agreement was in abeyance. The agreement does not have any significant changes to terms from prior years. Under this agreement, the City agrees to pay County $1,090,770 for services already rendered (less any licensing/fee revenues received during the service period).
The second agreement is for FY 2024. This agreement introduces several changes from prior animal services agreements, and under this agreement the City agrees to pay County $1,184,000 (less any licensing/fee revenues received during the service period).
Key Changes and Updates
The FY 2024 agreement has several major changes to terms from prior years:
- Indirect and administrative costs, which were previously borne only by the County, will be phased in to future Animal Services billings over the course of three years, beginning in FY 2024.
- The County has committed to the development of a social media toolkit in FY 2024. The toolkit will be used to assist with community engagement and informational efforts relating to animal services.
- The County has committed to completing a fee study for animal services fees and fines, to be completed in FY 2024.
- The County has committed to more robust quarterly and annual reporting. To ease reporting and increase transparency, the CAO is coordinating with IT Services on the development of a dashboard for sharing GIS data on service calls with local partners.
- The agreement will automatically extend for up to two additional years unless the service recipient chooses to opt out.
These changes were the result of significant discussion between the County and local jurisdictions, and will result in a much greater level of cooperation with respect to Animal Services in this and future years.
Collaborations (including Board advisory groups and external partner agencies)
County Administrator
Animal Services
Sheriff's Office
County Counsel
City of Woodland
Animal Services
Sheriff's Office
County Counsel
City of Woodland
Competitive Bid Process/Vendor Performance
N/A
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- General Fund
- $0
Further explanation as needed:
Agreements will result in revenues from services provided by Yolo County to the City of Woodland. Total expected revenue under both agreements is $2,274,770.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Mark Bryan | Mark Bryan | 08/24/2023 09:17 AM |
| Financial Services | Laura Liddicoet | 08/24/2023 11:39 AM |
| County Counsel | Phil Pogledich | 08/24/2023 01:29 PM |
- Form Started By:
- jrowe
- Started On:
- 08/16/2023 11:03 AM
- Final Approval Date:
- 08/24/2023