Consent-Health & Human Services # 27.
Board of Supervisors
- Meeting Date:
- 11/07/2023
- Brief Title
- Approval of the Building and Strengthening Protective Factors Agreements
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve and authorize the Procurement Manager or designee to execute three post Request for Proposal (RFP) agreements for building and strengthening protective factor services. The total of each agreement will vary; however, the total of all agreements shall not exceed $1,500,000 for the initial 18- month term of January 1, 2024 through June 30, 2025. (No general fund impact) (Sullivan)
Recommended Action
- Approve and authorize the Procurement Manager or designee to execute the following post Request for Proposal (RFP) agreements for building and strengthening protective factor services, as follows:
1. Wayfinder Family Services for the period of January 1, 2024 through June 30, 2025; and2. CommuniCare OLE for the period of January 1, 2024 through June 30, 2025; and3. Yolo County Children’s Alliance for the period of January 1, 2024 through June 30, 2025
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to exercise annual optional year extensions for fiscal years 2025-26 and 2026-27.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Building and strengthening protective factors (BSPF) services are evidence-based and informed services that promote the nurturing parenting philosophy of non-violent parenting practices, focusing on developing:
1. Empathy.
2. Self-Worth.
3. Self-Awareness.
4. Empowerment.
5. Discipline with dignity.
6. Appropriate family roles.
7. Age-appropriate expectations of a child’s development.
8. Nurturing & Attachment; children need love & respect to encourage their optimal health & development.
Services will incorporate these five protective factors.
1. Parent resilience,
2. Knowledge of parenting and child development,
3. Social and emotional competence of children,
4. Social connections, and
5. Concrete support in times of need.
The five protective factors are conditions in families and communities that, when present, increase the health and well-being of children and families. These attributes serve as buffers, helping parents find resources, support, or coping strategies that allow them to parent effectively, even under stress
Authorizing delegated signing authority to the Procurement Manager will ensure that there is adequate time to finalize contracts and obtain signatures from all parties in time for a January 1, 2024 start date to prevent a lapse of these vital services. There are several holidays between now and the end of the year that may impact processing timeframes on the behalf of the vendors as well as County departments. HHSA and Department of General Services, Procurement Division seek to mitigate any potential delays.
Performance Measures included in this Agreement are as follows:
Performance Measures associated will be included in the underlying agreements.
1. Empathy.
2. Self-Worth.
3. Self-Awareness.
4. Empowerment.
5. Discipline with dignity.
6. Appropriate family roles.
7. Age-appropriate expectations of a child’s development.
8. Nurturing & Attachment; children need love & respect to encourage their optimal health & development.
Services will incorporate these five protective factors.
1. Parent resilience,
2. Knowledge of parenting and child development,
3. Social and emotional competence of children,
4. Social connections, and
5. Concrete support in times of need.
The five protective factors are conditions in families and communities that, when present, increase the health and well-being of children and families. These attributes serve as buffers, helping parents find resources, support, or coping strategies that allow them to parent effectively, even under stress
Authorizing delegated signing authority to the Procurement Manager will ensure that there is adequate time to finalize contracts and obtain signatures from all parties in time for a January 1, 2024 start date to prevent a lapse of these vital services. There are several holidays between now and the end of the year that may impact processing timeframes on the behalf of the vendors as well as County departments. HHSA and Department of General Services, Procurement Division seek to mitigate any potential delays.
Performance Measures included in this Agreement are as follows:
Performance Measures associated will be included in the underlying agreements.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel will approve the resulting agreements as to form.
Department of General Services, Procurement Division
Department of General Services, Procurement Division
Competitive Bid Process/Vendor Performance
On May 18, 2023, the County via the Department of General Services, Procurement Division (DGS-Procurement) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Building and Strengthening Protective Factors. The solicitation was open for 42 days, (6 weeks). On June 7, 2023, DGS and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference. The County received three proposal(s) from this solicitation. DGS reviewed the proposal for minimum requirements and all three proposals were moved forward to the RFP Review Committee, comprised of four (4) HHSA staff.
The RFP Review Committee evaluated the proposals and determined that the proposals submitted by Wayfinder Family Services, CommuniCare OLE and Yolo County Children’s Alliance met all the required qualifications necessary to successfully provide these services. On September 7, 2023, the County issued an Intent to Award letter. Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
The RFP Review Committee evaluated the proposals and determined that the proposals submitted by Wayfinder Family Services, CommuniCare OLE and Yolo County Children’s Alliance met all the required qualifications necessary to successfully provide these services. On September 7, 2023, the County issued an Intent to Award letter. Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
- Company overview (10 points)
- Experience and past performance (40 points)
- Approach to Project (30 points)
- Pricing Requirements (20 points)
- Oral Presentation/Interview (Optional) (20 points)
- Cover Letter (pass/fail)
- Completed Exhibits (pass/fail)
- Financial Information (pass/fail)
| Bidder | Bid |
| Wayfinder Family Services | $146,268 |
| CommuniCare OLE | $510,595 |
| Yolo County Children’s Alliance | $560,500 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 500,000
- Amount budgeted for expenditure:
- $ 500,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 1,000,000
Source of Funds for this Expenditure
- Realignment/PSSF/CAPIT
- $1,500,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by a combination of Realignment, Promoting Safe and Stable Families (PSSF) and Child Abuse Intervention and Treatment (CAPIT) funds. The total amount of all three agreements shall not exceed $1,500,000 for the 18-month period of January 1, 2024 through June 30, 2025. The individual agreement amounts for fiscal year 2023-24 are included in the HHSA adopted budget for fiscal year 2023-24. The related funding will be included in the requested budget process for future fiscal years, including optional extension amounts.
Attachments
No file(s) attached.
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 10/24/2023 03:36 PM |
| Financial Services | mrobertson | 10/25/2023 09:11 AM |
| County Counsel | Hope Welton | 10/25/2023 09:36 AM |
| Cindy Perez | Cindy Perez | 10/27/2023 04:51 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 10/20/2023 08:07 AM
- Final Approval Date:
- 10/27/2023