Approve first amendments to Agreement Nos. 22-75 and 22-76 with B & D Geerts Construction to provide daily waste placement, compaction and cover and liquid waste management services necessary to maintain the day-to-day landfill operations at the Yolo County Central Landfill and adopt a budget resolution increasing the authorized expenditures and revenue of the Sanitation Enterprise Fund by $1,500,000. (No general fund impact) (4/5 vote required) (Lindbo/Kieffer)

On April 26, 2022, the Board appoved the agreements with B&D Geerts Construction (B&D Geerts) for daily waste placement, compaction and cover and liquid waste management services necessary to maintain the day-to-day landfill operations at the Yolo County Central Landfill.  The agreement was awarded based on a competitive solicitation with a total of three proposals being received, with B&D Geerts being the top ranked.  Two agreements were approved, one for the waste placement, compaction and cover and the other for liquid waste management services.  Each of these agreements incorporated an annual maximum compensation based on an assumed amount of waste that would be received at the landfill.

Through the first half of this fiscal year, the landfill has seen significantly more liquid waste than originally anticipated, which has resulted in additional revenue but also additional cost to manage this waste stream.  The annual cap for management of the liquid waste was originally set at $1,000,000 and staff expects this will be exceeded by February 2024, thus the need for the amendment.  The attached amendment sets the new cap at $2,000,000 to cover this fiscal years' projected expenses and allow for future growth of the liquid waste program.  The landfill has also seen a small increase in the amount of solid waste received at the landfill.  The annual cap for management of solid waste was set at $3,500,000 and staff is projecting this may be exceeded in June 2024.  As a contingency, the attached amendment increases the annual cap to $4,000,000.

The attached budget resolution modifies the Sanitation Enterprise Fund budget to address these changes.   The increased expenses with these amendments will be completely covered by the fees collected from landfill customers.

County Counsel has approved the amendments as to form.

Division fiscal staff worked with the Department of Fiscal Services on the budget resolution.

Vendor Performance
The Department confirms B&D Geerts has performed satisfactorily on the current agreement.