Consent-Health & Human Services # 17.
Board of Supervisors Meeting/Budget Workshop Part 2
- Meeting Date:
- 03/12/2024
- Brief Title
- Agreement with OLE Health dba CommuniCare OLE for Navigation Center Services
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Samantha Fusselman, Adult and Aging Branch Director, Health and Human Services Agency, x2492
Supervisorial District Impact:
Countywide
Subject
Approve agreement with OLE Health dba CommuniCare OLE in the amount of $2,028,724 for the period of April 1, 2024 through June 30, 2026 for the provision of Navigation Center Services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM) initiative. (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with OLE Health dba CommuniCare OLE in the amount of $2,028,724 for the period of April 1, 2024 through June 30, 2026 for the provision of Navigation Center Services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM) initiative; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $930,975 per fiscal year for fiscal years 2026-27 and 2027-28 and 2) issue related option year notices. Please see Section III.E. of Att. A. Agreement.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Drop-In Navigation Center program will provide screening, assessments and case management to individuals seeking mental health care in Yolo County. The purpose of the program will be to augment those services currently provided by Yolo County Health & Human Services Mental Health clinics, effectively expanding access to both specialty mental health and substance use care through increasing engagement and effective navigation of individuals in need of behavioral health services. In addition, this program will assist to reduce and prevent homelessness, involvement in the criminal justice system, psychiatric hospital admissions and length of stays through encouraging individuals to link with care appropriate to their needs.
The community-based Drop-In Navigation Centers will serve Yolo County Adults ages 18 and older. The Centers will provide a central location and staff to support three types of consumers:
The community-based Drop-In Navigation Centers will serve Yolo County Adults ages 18 and older. The Centers will provide a central location and staff to support three types of consumers:
- Those with mental health conditions who are not currently accessing services.
- Those who have recently been released from jail, hospitals, or other institutions and are not currently accessing services.
- Those consumers whose mental health may be currently well managed and stable, but who are experiencing instability due to underlying challenges with basic needs such as housing, food or employment.
The performance measures included in this agreement are as follows:
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E.
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved the agreement as to form
General Services Department, Procurement Division
General Services Department, Procurement Division
Competitive Bid Process/Vendor Performance
On October 5, 2023, the County via the General Services Department, Procurement Division (GSD) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Community Based Navigation Center Services. The solicitation was open for 35 days or 5 weeks. On October 17, 2023, GSD and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference.
The County received 1 proposal from this solicitation. GSD reviewed the proposal for minimum requirements and forwarded to the Review Committee, comprised of 2 HHSA Staff and 1 Community Member.
The Review Committee evaluated the proposals and determined that the proposal submitted by OLE Health dba CommuniCare OLE met all the required qualifications necessary to successfully provide these services. On December 12, 2023, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Navigation Center Services
Evaluation Criteria Included in RFP
The County received 1 proposal from this solicitation. GSD reviewed the proposal for minimum requirements and forwarded to the Review Committee, comprised of 2 HHSA Staff and 1 Community Member.
The Review Committee evaluated the proposals and determined that the proposal submitted by OLE Health dba CommuniCare OLE met all the required qualifications necessary to successfully provide these services. On December 12, 2023, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Navigation Center Services
Evaluation Criteria Included in RFP
- Company overview (10 points)
- Experience and past performance (20 points)
- Responsiveness/Responsibility (10 points)
- Approach to Project (21 points)
- Pricing Requirements (15 points)
- Quality Assurance and Oversight (10 points)
- Outputs and Outcome Measures (4 points)
- Financial Information (pass/fail)
- Quality and Completeness of Proposal (pass/fail)
| Bidder | Bid |
| OLE Health dba CommuniCare OLE | $2,236,816 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 211,106
- Amount budgeted for expenditure:
- $ 211,106
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 886,643
Source of Funds for this Expenditure
- MHSA
- $211,106
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA. The total amount of this action is $2,028,724 for the period of April 1, 2024 through June 30, 2026. The amount of $211,106 is included in the HHSA adopted budget for FY 2023-24. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2023-24 April 1, 2024 through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Fiscal Year 2025-26 July 1, 2025 through June 30, 2026 |
Total |
| $211,106 | $886,643 | $930,975 | $2,028,724 |
This agreement also includes 2 one-year optional extensions for 2026-27 and 2027-28 in an amount less than or equal to $930,975 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to $930,975 | Less than or equal to $2,959,699 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $930,975 | Less than or equal to $3,890,674 |
In no event shall the term of the agreement extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of THREE MILLION EIGHT HUNDRED NINETY THOUSAND SIX HUNDRED SEVENTY-FOUR DOLLARS ($3,890,674), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 03/04/2024 10:55 AM |
| County Counsel | Hope Welton | 03/04/2024 11:34 AM |
| Cindy Perez | Cindy Perez | 03/07/2024 11:25 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 01/12/2024 11:07 AM
- Final Approval Date:
- 03/07/2024