Consent-General Government # 26.
Board of Supervisors
Library
- Meeting Date:
- 02/13/2024
- Brief Title
- Sheriff-Coroner Public Administrator Records Retention Schedule
From:
Diana Lopez, County Librarian and Chief Archivist, Library
Staff Contact:
Heather Lanctot, Archives and Records Center Coordinator, Library, x8010
Supervisorial District Impact:
Countywide
Subject
Adopt resolution approving the Records Retention Schedule for the Sheriff-Coroner Public Administrator and authorize destruction of records in accordance with the approved schedule. (No general fund impact) (Lopez)
Recommended Action
Adopt resolution approving the Records Retention Schedule for the Sheriff Coroner Public Administrator and authorize destruction of records in accordance with the approved schedule.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The mission of the Yolo County Public Administrator is to faithfully fulfill the legal responsibilities described in the California Probate Code (Sections 7600 et. seq.) on behalf of residents who die without family, an executor or trustee willing or able to act. The duties performed may include making funeral arrangements, safeguarding at-risk property, conducting a search for next of kin, and when none are found, performing a search for assets. Assets will be collected, inventoried, and property liquidated. Creditors and state and federal taxes will be addressed. For cases of a certain value, court appointments will be sought, and accountings filed.
The Request for Approval of Records Disposition Schedule has been prepared after careful examination of all policies with regard to operating, administrative, legal, fiscal, research, historical or archive value, as well as to application of appropriate county, state and federal rules, ordinances, regulations and/or statutes governing records retention. The approval of this records retention schedule will help the Sheriff Coroner's Public Administrator to carry out its mission by being in compliance with countywide standards and policies and conformance with accepted records management practices.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County Library, Archives and Records Center staff collaborated with the Sheriff-Coroner Public Administrator in updating this records retention schedule. County Counsel has approved the resolutions as to form.
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- General Fund
- $0
- $0
Further explanation as needed:
No fiscal impact.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Diana Lopez | Diana Lopez | 01/22/2024 03:11 PM |
| Matt Davis | Matt Davis | 01/24/2024 08:40 AM |
| Tom Lopez | Tom Lopez | 01/24/2024 10:17 AM |
| Matt Davis | Matt Davis | 01/24/2024 01:40 PM |
| Hope Welton | Hope Welton | 02/07/2024 09:03 AM |
| Phil Pogledich | Phil Pogledich | 02/07/2024 03:37 PM |
| Berenice Espitia | Berenice Espitia | 02/08/2024 10:02 AM |
- Form Started By:
- Heather Lanctot
- Started On:
- 01/16/2024 01:01 PM
- Final Approval Date:
- 02/08/2024