Consent-General Government # 16.
Board of Supervisors
General Services
- Meeting Date:
- 07/09/2024
- Brief Title
- Amendment to Contract with Patrol Solutions
From:
Ryan Pistochini, Director, General Services Department
Staff Contact:
Sofia Mejia, Administrative Analyst, General Services Department, x5021
Supervisorial District Impact:
Countywide
Subject
Approve amendment to Agreement No. 4151 with Patrol Solution for security patrol services to extend the current contract term for one additional year through June 30, 2025 with the option to renew the agreement for up to two additional one-year terms through June 30, 2027, and approve the annual contract amount not to exceed $798,761.08 for fiscal year 2024-25. (No general fund impact) (Pistochini)
Recommended Action
- Approve amendment to Agreement No. 4151 with Patrol Solutions for security patrol services to extend the current contract term for one additional year through June 30, 2025 with the option to renew the agreement for up to two additional one-year terms through June 30, 2027; and
- Approve the annual contract amount not to exceed $798,761.08 for fiscal year 2024-25.
Strategic Plan Goal(s)
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Collaborative Community |
Reason for Recommended Action/Background
On September 2021, General Services conducted a competitive solicitation for security patrol services for various locations in Woodland. Through that competitive solicitation, Patrol Solutions scored the highest based on their proposal, the grading matrix, and entered into contract with the County in December 2021.
Since the solicitation, many departments have requested additional dedicated patrol services, such as the Library in West Sacramento and Woodland. Most recently, the Health and Human Services Agency (HHSA) contract with their security patrol company expired and in consultation with HHSA, the decision was made to consolidate services within one contract for continuity of operations and more efficient contract management of patrol services within the County. The department is requesting to extend the current term through June 30, 2025, with the same terms and conditions and increase the annual contract amount for fiscal year 2024-25 to an amount not to exceed $800,000. The increase, as mentioned above, is due to adding additional County locations, such as the Library and HHSA. The original contract has the option to extend the term of the Agreement for up to two additional years through June 30, 2027, and this amendment preserves that option. The department will return to the Board of Supervisors at a later date to exercise the remaining options years should satisfactory performance continue.
Since the solicitation, many departments have requested additional dedicated patrol services, such as the Library in West Sacramento and Woodland. Most recently, the Health and Human Services Agency (HHSA) contract with their security patrol company expired and in consultation with HHSA, the decision was made to consolidate services within one contract for continuity of operations and more efficient contract management of patrol services within the County. The department is requesting to extend the current term through June 30, 2025, with the same terms and conditions and increase the annual contract amount for fiscal year 2024-25 to an amount not to exceed $800,000. The increase, as mentioned above, is due to adding additional County locations, such as the Library and HHSA. The original contract has the option to extend the term of the Agreement for up to two additional years through June 30, 2027, and this amendment preserves that option. The department will return to the Board of Supervisors at a later date to exercise the remaining options years should satisfactory performance continue.
Collaborations (including Board advisory groups and external partner agencies)
General Services Department, County Counsel, Health and Human Services Department and Department of Financial Services.
Competitive Bid Process/Vendor Performance
On September 2021, General Services conducted a competitive solicitation for security patrol services. Eight security patrol firms submitted bids and Patrol Solution was selected with 95.61 point out of 100. Additional information on the firm's submittals and points are below.
| 1. Patrol Solution | 95.61 out of 100 |
| 2. American Guard | 92.15 out of 100 |
| 3. United Security Specialists | 88.58 out of 100 |
| 4. A-1 Protective Services, LLC | 84.55 out of 100 |
| 5. Universal Protection Services-Allied | 79.68 out of 100 |
| 6. Orion | 79.53 out of 100 |
| 7.Pal American | 77.42 out of 100 |
| 8. Command International Security Services | 68.89 out of 100 |
Patrol Solutions is currently meeting all expectations of the contract and in good standing with the department.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 798,761
- Amount budgeted for expenditure:
- $ 798,761
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 798,761
Source of Funds for this Expenditure
- General Fund
- $0
Further explanation as needed:
General Services and Health and Human Services, through the budget process, has budgeted for this expenditure, and it was approved at FY2024-25 Recommended Budget. The departments will do the same for subsequent years.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini | Ryan Pistochini | 06/24/2024 01:20 PM |
| Financial Services | David Estrada | 06/24/2024 03:01 PM |
| County Counsel | Hope Welton | 06/25/2024 07:53 AM |
| Cindy Perez | Cindy Perez | 06/25/2024 03:01 PM |
- Form Started By:
- Sofia Mejia
- Started On:
- 05/10/2024 11:34 AM
- Final Approval Date:
- 06/25/2024