Consent-General Government # 11.
Board of Supervisors
Clerk-Recorder/Assessor/Elections
- Meeting Date:
- 06/25/2024
- Brief Title
- Temporary staffing amendment #1 for Election workers
From:
Jesse Salinas, Assessor/Clerk Recorder/Registrar of Voters, ACE
Staff Contact:
Dylan Rader, Program Manager, ACE, x8231
Supervisorial District Impact:
Countywide
Subject
Approve contract amendments with Apple One Employment Services, Cathyjon Enterprises, Inc. DBA HB Staffing, and SearchPros, to clarify pay and billable rates for hired staff, extend the term of the contract by one year, and add job descriptions. (No general fund impact) (Salinas/Rader)
Recommended Action
Approve contract amendments with Apple One Employment Services, Cathyjon Enterprises, Inc. DBA HB Staffing, and SearchPros, to clarify pay and billable rates for hired staff, extend the term of the contract by one year, and add job descriptions.
Strategic Plan Goal(s)
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Thriving Residents |
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Safe Communities |
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County Mandated Service |
Reason for Recommended Action/Background
On August 29, 2023 the Yolo County Board of Supervisors approved three contracts with temporary employment staffing agencies to allow the Elections branch of ACE to gain assistance in recruiting, onboarding, and holding the liability of short-term elections staff with an outside vendor. This shift in responsibility was necessary due to the changing nature of election operations, and a recommendation made by County Counsel based on previous recruitment and hiring processes. After the completion of the March 5, 2024 election cycle, it was determined that some small adjustments needed to be made to the contracts to fully meet the needs of the Elections office. The amendments seek to make these small adjustments and extend the terms of the contract through June 30, 2025.
The original contracts were for $600,000 each or $1,800,000 in total. The contract amendments do not request additional appropriations as the appropriations approved in the original contracts will cover upcoming obligations. Based on the March 5, 2024 election, it is estimated that the cost of these contracts in FY 24/25 will be about $300,000 for staffing for the November 5, 2024 election.
The original contracts were for $600,000 each or $1,800,000 in total. The contract amendments do not request additional appropriations as the appropriations approved in the original contracts will cover upcoming obligations. Based on the March 5, 2024 election, it is estimated that the cost of these contracts in FY 24/25 will be about $300,000 for staffing for the November 5, 2024 election.
Collaborations (including Board advisory groups and external partner agencies)
Assessor/Clerk Recorder/Elections staff coordinated with County Counsel to approve the amendments as to form.
Competitive Bid Process/Vendor Performance
Bidding was done on the original contracts but not applicable for these minor contract amendments.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Jesse Salinas | Jesse Salinas | 05/28/2024 04:46 PM |
| Financial Services (Originator) | David Estrada | 05/29/2024 10:37 AM |
| Jesse Salinas | Jesse Salinas | 06/05/2024 05:20 PM |
| Financial Services (Originator) | David Estrada | 06/11/2024 02:07 PM |
| County Counsel | Hope Welton | 06/11/2024 05:28 PM |
| Yen Nguyen | Yen Nguyen | 06/13/2024 01:25 PM |
- Form Started By:
- Dylan Rader
- Started On:
- 05/20/2024 02:45 PM
- Final Approval Date:
- 06/13/2024