Consent-Health & Human Services # 42.
Board of Supervisors
- Meeting Date:
- 06/25/2024
- Brief Title
- Resolution for a Budget Amendment - First 5 Yolo CW HVP
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tico Zendejas, Service Center Branch Director, Health and Human Services Agency, x8042
Supervisorial District Impact:
Countywide
Subject
Adopt budget resolution adjusting the Health and Human Services Agency budget for fiscal year 2023-24 to reflect an increase of $235,849 for the California Work Opportunity and Responsibility to Kids (“CalWORKs”) Home Visiting Program. (No general fund impact) (4/5 vote required) (Sullivan)
Recommended Action
Adopt budget resolution adjusting the Health and Human Services Agency budget for fiscal year 2023-24 to reflect an increase of $235,849 for the California Work Opportunity and Responsibility to Kids (“CalWORKs”) Home Visiting Program (Att. A. Budget Resolution).
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about July 14, 2023, Yolo County Health and Human Services Agency (“HHSA”) and First 5 Yolo Children and Families Commission (“F5Y”) entered into a Memorandum of Understanding (“MOU”) for the CalWORKs Home Visitation Program (“CW-HVP”) Request for County Plan which was then submitted to the California Department of Social Services ("CDSS").
On or about July 28, 2023, CDSS issued County Fiscal Letter No. 23/24-05, informing HHSA of its FY23-24 allocation amount for CW-HVP. On or about November 28, 2023, HHSA and F5Y entered into a subsequent interdepartmental Memorandum of Understanding, replacing the July 14, 2023 MOU in its entirety, to include the FY23-24 allocated amount.
On or about April 26, 2024, CDSS issued County Fiscal Letter No. 23/24-70, informing HHSA of an increase to its FY23-24 allocation through the redistribution of funds for CW-HVP.
HHSA Fiscal staff were unaware of the increase in the allocation amount for FY23-24 and therefore did not include the additional funds in the 3rd Quarter Budget Monitoring process. Approval of the request herein will enable HHSA to add the amount of $235,849 to the Health and Human Services Agency budget for FY23-24.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
On or about July 28, 2023, CDSS issued County Fiscal Letter No. 23/24-05, informing HHSA of its FY23-24 allocation amount for CW-HVP. On or about November 28, 2023, HHSA and F5Y entered into a subsequent interdepartmental Memorandum of Understanding, replacing the July 14, 2023 MOU in its entirety, to include the FY23-24 allocated amount.
On or about April 26, 2024, CDSS issued County Fiscal Letter No. 23/24-70, informing HHSA of an increase to its FY23-24 allocation through the redistribution of funds for CW-HVP.
HHSA Fiscal staff were unaware of the increase in the allocation amount for FY23-24 and therefore did not include the additional funds in the 3rd Quarter Budget Monitoring process. Approval of the request herein will enable HHSA to add the amount of $235,849 to the Health and Human Services Agency budget for FY23-24.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the resolution for a budget amendment as to form.
Competitive Bid Process/Vendor Performance
Not applicable.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 767,649
- Amount budgeted for expenditure:
- $ 531,800
- Additional expenditure authority needed:
- $ 235,849
- On-going commitment (annual cost):
- $ 265,900
Source of Funds for this Expenditure
- Federal-CW HVP Allocation
- $767,649
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs Home Visiting Program allocation. The action increases the contract maximum by $501,749 for a total of $767,649 for the period of July 15, 2023 to June 30, 2025 (pending approval of the attached budget resolution). The amount of $265,900 is included in the HHSA proposed budget for fiscal year 2024-25, and the amount of $235,849 will be added to the HHSA adopted budget for fiscal year 23-24 (pending approval of the attached budget resolution). Any related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2023-24 July 15, 2023 through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Total |
| $501,749 | $265,900 | $767,649 |
This Agreement also includes three (3) one-year optional extensions for fiscal years 2025-26, 2026-27 and 2027-28, in an amount less than or equal to $0 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised MOU Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY | Revised MOU Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $0 | Less than or equal to $767,649 |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to $0 | Less than or equal to $767,649 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $0 | Less than or equal to $767,649 |
In no event shall the term of this MOU extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of SEVEN HUNDRED SIXTY-SEVEN THOUSAND SIX HUNDRED FORTY-NINE DOLLARS ($767,649), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tico Zendejas | Tico Zendejas | 06/11/2024 08:16 AM |
| Financial Services | mrobertson | 06/13/2024 10:41 AM |
| County Counsel | Hope Welton | 06/13/2024 10:43 AM |
| Yen Nguyen | Yen Nguyen | 06/13/2024 11:03 AM |
- Form Started By:
- Elizabeth Brown
- Started On:
- 05/22/2024 01:27 PM
- Final Approval Date:
- 06/13/2024