Consent-Health & Human Services # 21.
Board of Supervisors
- Meeting Date:
- 03/08/2022
- Brief Title
- CommuniCare Health Centers CWS Drug Specimen Collection and Toxicology
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Child, Youth & Family Branch Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Subject
Approve third amendment to Agreement No. 19-16 with CommuniCare Health Center, Inc. to add funding in the amount of $12,000 for 2021-22, for a new contract maximum of $225,041; and extend the agreement through February 28, 2022; and add an additional (1) month optional extension in an amount not to exceed $6,000 to continue securing supervised toxicology specimen collections for County referred Child Welfare Services clients. (No general fund impact) (Sullivan)
Recommended Action
- Approve third amendment to Agreement No. 19-16 with CommuniCare Health Center, Inc. to add funding in the amount of $12,000 for fiscal year (FY) 2021-22, for a new contract maximum of $225,041; and extend the agreement through February 28, 2022; and add an additional (1) month optional extension in an amount not to exceed $6,000 to continue securing supervised toxicology specimen collections for County referred Child Welfare Services clients; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise an optional monthly extension up to $6,000 for the month of March in Fiscal year 2021-22 and 2) issue related option months notices. Please see Section 5. of Att. A. Third Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
This third amendment will enable the Health and Human Services Agency (HHSA) to continue securing supervised toxicology specimen collections for County referred Child Welfare Services clients who are being asked to drug test prior to a case being referred to the Juvenile Court and for parents under investigation by Child Welfare Services where substance abuse related allegations of abuse/neglect have been made.
Approval of this third amendment will enable the Health and Human Services Agency to pay pending claims for FY2021-22 and to continue these crucial services, pending an RFP to procure these services.
Approval of this third amendment will enable the Health and Human Services Agency to pay pending claims for FY2021-22 and to continue these crucial services, pending an RFP to procure these services.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
In compliance with the County's updated Procurement Policy, approved on December 11, 2018 via Minute Order 18-202, Item No. 18, the competitive selection process used for this agreement was "Informal Quotes". Four potential vendors were contacted by CWS staff regarding quotes for the provision of these services. Two potential vendors did not respond to HHSA’s overtures. Two potential vendors responded, CommuniCare and Cache Creek Lodge. Of these, CommuniCare’s quote was significantly less than Cache Creek’s quote. However, Cache Creek Lodge provided a quote, they indicated they were not interested in providing these services due to capacity and commitments made to the Yolo County Probation Department.
In FY2020-21 funding was increased due to increased rates for collections performed during the COVID-19 pandemic, exceeding the permissible amounts for procurement via informal quotes pursuant to the Yolo County Procurement Policy. This
The Department confirms Vendor CommuniCare Health Centers, Inc. has performed satisfactorily on the current agreement.
In FY2020-21 funding was increased due to increased rates for collections performed during the COVID-19 pandemic, exceeding the permissible amounts for procurement via informal quotes pursuant to the Yolo County Procurement Policy. This
The Department confirms Vendor CommuniCare Health Centers, Inc. has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 12,000
- Amount budgeted for expenditure:
- $ 12,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- CWS Realignment
- $11,167
- CalWorks Realignment
- $833
Further explanation as needed:
The action increases the contract maximum by $12,000 increasing CWS Realigning by $11,166.66 and CalWORKs realignment funding by $833.34 for a total of $225,041 for the period of July 1, 2018 to February 28, 2022. No general funds are required by this action. These services will be funded by CWS Realignment and CalWORKs funding. The amount of $12,000 is included in the HHSA adopted budget for FY2021-22.
The following is the breakdown of funding for this agreement.
The amendment also includes (1) one-month extension options in FY2021-22 in an amount less than or equal to $6,000 per month.
In no event shall the term of the Agreement extend beyond March 31, 2022 nor shall the maximum payment obligation exceed the amount of TWO HUNDRED THIRTY-ONE THOUSAND FORTY-ONE DOLLARS ($231,041) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
The following is the breakdown of funding for this agreement.
| Services: Urine Specimen Collection/Drug Toxicology Services for Child Welfare Services (CWS) | Total |
| Fiscal Year 2018-19 July 1, 2018 through June 30, 2019 |
$44,041 |
| Fiscal Year 2019-20 July 1, 2019 through June 30, 2020 |
$61,000 |
| Fiscal Year 2020-21 July 1, 2020 through June 30, 2021 |
$72,000 |
| Fiscal Year 2021-22 July 1, 2021 through January 31, 2022 |
$48,000 |
| Contract Total | $225,041 |
The amendment also includes (1) one-month extension options in FY2021-22 in an amount less than or equal to $6,000 per month.
| Option Month/ Fiscal Year (OM/FY) |
Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Lifetime Amount per OM/FY | Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY March 2021-22 |
On or before March 31, 2022 |
Less than or equal to $6,000 |
Less than or equal To $231,041 |
In no event shall the term of the Agreement extend beyond March 31, 2022 nor shall the maximum payment obligation exceed the amount of TWO HUNDRED THIRTY-ONE THOUSAND FORTY-ONE DOLLARS ($231,041) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mpatterson | 02/25/2022 11:36 AM |
| County Counsel | Hope Welton | 02/25/2022 12:51 PM |
- Form Started By:
- Laura Checa
- Started On:
- 01/12/2022 01:30 PM
- Final Approval Date:
- 02/25/2022