Consent-Health & Human Services # 22.
Board of Supervisors
- Meeting Date:
- 03/22/2022
- Brief Title
- Third Amendment for Yolo County Housing Authority Property Management Services
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve third amendment to Agreement No. 19-133 with Yolo County Housing Authority to increase total funding in the amount of $150,879.19. This action will increase funding for fiscal year 2021-22 by $107,257.38, and add additional funding for fiscal year 2022-23 in the amount of $43,621.81, for a new total contract maximum of $308,213.92 for the period of July 1, 2018 through June 30, 2025 for the provisions of property and physical asset management services. (No general fund impact) (Sullivan)
Recommended Action
Approve third amendment to Agreement No. 19-133 with Yolo County Housing Authority to increase total funding in the amount of $150,879.19. This action will increase funding for fiscal year 2021-22 by $107,257.38, and add additional funding for fiscal year 2022-23 in the amount of $43,621.81, for a new total contract maximum of $308,213.92 for the period of July 1, 2018 through June 30, 2025 for the provisions of property and physical asset management services.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
In 2010 the County of Yolo and the Yolo County Housing Authority (YCHA) entered into a Memorandum of Understanding for the purpose of obtaining housing that could be used by the County to operate transitional housing programs for enrollees of County specialty mental health services programming. The funds that originally paid for the purchase and renovation of the two residences were Mental Health Services Act (MHSA) monies allocated to the County of Yolo. Said funds were provided to Yolo County Housing Authority (YHCA) pursuant to the Memorandums of Understanding dated June 21, 2010, which stated that YCHA shall purchase and renovate two single family residences, lease the properties to the County and provide property and physical asset management for the properties at; 1) 214 Trinity Street, Woodland, Ca 95695 (APN 064-195-08-1); and 2) 2439 Meadowlark Circle, West Sacramento, Ca 95691 (APN 045-772-07-1). Additionally, the Memorandum of Understanding specified that YCHA will maintain the physical and structural safety of the structures and yards, provide maintenance and repairs for the properties. YCHA shall respond within 24 hours to emergency maintenance or repair requests. YCHA shall respond within 72 hours to hazard maintenance or repair requests.
On or about June 25, 2019 the County and YCHA entered into Agreement No. 19-133, which replaced and superseded the 2010 Memorandum of Understanding.
Approval of this third amendment will add funding to cover the maintenance costs for the Trinity Property for FY2021-22; and the continued operation of transitional housing programs for enrollees in County specialty mental health service programs.
Performance measures are not associated with this Agreement.
On or about June 25, 2019 the County and YCHA entered into Agreement No. 19-133, which replaced and superseded the 2010 Memorandum of Understanding.
Approval of this third amendment will add funding to cover the maintenance costs for the Trinity Property for FY2021-22; and the continued operation of transitional housing programs for enrollees in County specialty mental health service programs.
Performance measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
Per the Procurement Policy dated January 1, 2019, the services included in this agreement are exempt from the competitive selection process, as this agreement is with a local government entity.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 107,257
- Amount budgeted for expenditure:
- $ 107,257
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 43,622
Source of Funds for this Expenditure
- MHSA
- $107,257
Further explanation as needed:
The action increases the contract maximum by $150,879.19, by adding $107,257.38 for fiscal year 2021-22 and $43,621.81 for Fiscal Year 2022-23 for a new contract maximum of $308,213.92 for the period of July 1, 2018 through June 30, 2025. No general funds are required by this action. These services will be funded by Mental Health Services Act (MHSA) revenues. The amount of $107,257.38 is included in HHSA’s adopted budget for FY 2021-22.
The following is the breakdown of funding for this agreement.
Fiscal Year 2017-18:
Fiscal Year 2019-20:
Fiscal Year 2020-21:
Fiscal Year 2021-22:
Fiscal Year 2022-23:
The following is the breakdown of funding for this agreement.
Fiscal Year 2017-18:
| Budget Items | HMT A (214 Trinity Street, Woodland, CA 95695) |
HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691) |
HMT A & HMT B Contract Total |
| Administrative (Includes Salaries) | $4,500 | $4,500 | $9,000 |
| Utilities | $5,300 | $6,400 | $11,700 |
| Property Taxes, Assessments, & Fees | $25 | $1,325 | $1,350 |
| Property Insurance | $225 | $275 | $500 |
| Background Checks & Other Direct Costs | $200 | $200 | $400 |
| Maintenance | $2,900 | $2,900 | $5,800 |
| Sub-Total | $13,150 | $15,600 | $28,750 |
| Extraordinary Maintenance/Emergency Repairs | $1,000 | $1,000 | $2,000 |
| Capital Improvements | $0 | $0 | $0 |
| Flood Insurance | $0 | $1,382.92 | $1,382.92 |
| Total | $14,150 | $17,982.92 | $32,132.92 |
Fiscal Year 2018-19:
| Budget Items | HMT A (214 Trinity Street, Woodland, Ca. 95695 | HMT B (2439 Meadowlark Circle, West Sacramento, Ca. 95691 | HMT A and HMT B Contract Total |
| Administrative (Includes Salaries) | $4,500 | $4,500 | $9,000 |
| Utilities | $8,026 | $6,499 | $14,525 |
| Property Taxes, Assessments, & Fees | $0 | $1,750 | $1,750 |
| Property Insurance (Including Flood Ins.) | $209 | $2,782 | $2,991 |
| Background Checks & Other Direct Cost | $50 | $150 | $200 |
| Standard Maintenance | $4,008 | $2,233 | $6,241 |
| Sub-Total | $16,793 | $17,914 | $34,707 |
| Extraordinary Maintenance/Emergency Repairs) | $6,500 | $6,500 | |
| Capital Improvements | $0 | $0 | $0 |
| Total | $41,207 | ||
Fiscal Year 2019-20:
| Budget Items | HMT A (214 Trinity Street, Woodland, Ca. 95695 | HMT B (2439 Meadowlark Circle, West Sacramento, Ca. 95691 | HMT A and HMT B Contract Total |
| Administrative (Includes Salaries) | $5,100 | $11,462 | $16,562 |
| Utilities | $3,800 | $7,500 | $11,300 |
| Property Taxes, Assessments, & Fees | $0 | $2,133 | $2,133 |
| Property Insurance (Including Flood Ins.) | $332 | $4,000 | $4,332 |
| Background Checks & Other Direct Cost | $865 | $650 | $1,515 |
| Standard Maintenance | $5,370 | $3,500 | $8,870 |
| Sub-Total | $15,467 | $29,245 | $44,712 |
| Extraordinary Maintenance/Emergency Repairs) | $3,500 | $1,500 | $5,000 |
| Total | $18,967 | $30,745 | $49,712 |
Fiscal Year 2020-21:
| Budget Items | HMT A (214 Trinity Street, Woodland, CA 95695) | HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691) |
Total
|
| Administrative (Includes Salaries) | $5,100 | $4,780.80 | $9,880.80 |
| Utilities | $5,300 | $2,109.00 | $7,409.00 |
| Property Taxes, Assessments, & Fees | $0 | $2,255.28 | $2,255.28 |
| Property Insurance (Including Flood Ins.) | $332 | $3,481.00 | $3,813.00 |
| Background Checks & Other Direct Cost | $865 | $769.28 | $1,634.28 |
| Standard Maintenance | $5,000 | $790.45 | $5,790.45 |
| Sub-Total | $16,597 | $0 | $30,782.81 |
| Extraordinary Maintenance/Emergency Repairs) | $3,500 | $0 |
$3,500 |
| Total | $20,097 | $14,185.81 | $34,282.81 |
Fiscal Year 2021-22:
| Budget Items | HMT A (214 Trinity Street, Woodland, CA 95695) | HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691) |
Total
|
| Administrative (Includes Salaries) | $5,100 | $5,000 | $10,100 |
| Utilities | $5,559 | $2,800 | $8,359 |
| Property Taxes, Assessments, & Fees | $0 | $1,300 | $1,300 |
| Property Insurance (Including Flood Ins.) | $353 | $4,000 | $4,353 |
| Background Checks & Other Direct Cost | $150 | $1,000 | $1,150 |
| Standard Maintenance | $6,630 | $2,500 | $9,130 |
| Sub-Total | $17,792 | $16,600 | $34,392 |
| Extraordinary Maintenance/Emergency Repairs) | $3,500 | $5,000 | $8,500 |
| Rehab/Repairs | $ | $64,365.38 | $64,365.38 |
| Total | $21,292 | $85,965.38 | $107,257.38 |
Fiscal Year 2022-23:
| Budget Items | HMT A (214 Trinity Street, Woodland, CA 95695) | HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691) |
Total
|
| Administrative (Includes Salaries) | $5,253.00 | $5,000.00 | $10,253.00 |
| Utilities | $5,781.36 | $2,800.00 | $8,581.36 |
| Property Taxes, Assessments, & Fees | $0 | $1,300.00 | $1,300.00 |
| Property Insurance (Including Flood Ins.) | $375.95 | $4,000.00 | $4,375.95 |
| Background Checks & Other Direct Cost | $150.00 | $1,000.00 | $1,150.00 |
| Standard Maintenance | $6,961.50 | $2,500.00 | $9,461.50 |
| Sub-Total | $18,521.81 | $16,600.00 | $35,121.81 |
| Extraordinary Maintenance/Emergency Repairs) | $3,500.00 | $5,000.00 | $8,500.00 |
| Total | $22,021.81 | $21,600.00 | $43,621.81 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 03/15/2022 11:38 AM |
| County Counsel | Hope Welton | 03/15/2022 12:04 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 11/03/2021 12:43 PM
- Final Approval Date:
- 03/15/2022