Consent-Health & Human Services # 33.
Board of Supervisors
- Meeting Date:
- 04/12/2022
- Brief Title
- First Amendment with Yolo County Housing Agreement CalWORKs Housing Support
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Tanya Provencher, Interim Service Center Branch Director, Health and Human Services Agency, x2707
Supervisorial District Impact:
Subject
Approve first amendment to Agreement No. 19-274 with Yolo County Housing Authority to extend the term of the agreement through June 30, 2023; and add funding in the amount of $230,400 for 2022-23 for a revised maximum payment obligation of $965,442.60; and add option year language and funding for 2023-24, for the provision of a collaboration with YCHA to provide housing support to up to twelve (12) CalWORKs families experiencing homelessness. (No general fund impact) (Sullivan/Provencher)
Recommended Action
- Approve first amendment to Agreement No. 19-274 with Yolo County Housing Authority (YCHA) to extend the term of the agreement through June 30, 2023; and add funding in the amount of $230,400 for FY2022-23 for a revised maximum payment obligation of $965,442.60; and add option year language and funding for FY2023-24, for the provision of a collaboration with YCHA to provide housing support to up to twelve (12) CalWORKs families experiencing homelessness; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise an optional year extension up to $230,400 per fiscal year for fiscal year 2023-24 and 2) issue related option year notices. Please see Exhibit B of Att. A. First Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
Approval of this amendment will allow Yolo County to continue collaborating with the Yolo County Housing Authority (YCHA) to provide housing support to up to twelve (12) CalWORKs families experiencing homelessness. Under this agreement YCHA executed a master lease agreement with Portale Properties, LLC for 12 units in the Merkley Apartment complex for availability to CalWORKs homeless families as referred by the Yolo County CalWORKs program. These units meet livable standards pursuant to the American with Disabilities Act (ADA). YCHA provides full scope property management services; ongoing site maintenance; and tenant relations. The Yolo County CalWORKs program provides case management services for CalWORKs homeless families that reside in the Merkley apartment complex; provide financial support services, paid to YCHA on behalf of the tenants including $1,100 monthly for rent per unit, $450 monthly for property management per unit, and utility expenses (with tenant share determined on a case-by-case basis.)
Performance Measures are not applicable to this agreement.
Performance Measures are not applicable to this agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
Per the Yolo County Procurement Policy dated January 1, 2019, the services included in this agreement are exempt from the competitive selection process, as this agreement is with a local government entity.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 230,400
- Amount budgeted for expenditure:
- $ 230,400
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 230,400
Source of Funds for this Expenditure
- CalWORKs
- $230,400
Further explanation as needed:
No general funds are required by this action. The total amount of this action is $230,400 for the period of July 1, 2022 through June 30, 2023. These services will be funded by CalWORKs funding. The amount of $230,400 was included in the HHSA recommended budget ask for fiscal year 2022-23. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The agreement also includes one (1) optional extension for FY2023-24 in an amount less than or equal to $230,400.
The following is the breakdown of funding for this agreement.
| CFDA #93.558 | FY2019-20 October 15, 2019 through June 30, 2020 |
FY 2021-22 July 1, 2020 through June 30, 2022 |
FY2021-22 July 1, 2021 through June 30, 2022 |
FY2022-23 July 1, 2022 through June 30, 2023 |
Total |
| Leases | $153,600 8-month lease November 2019 through June 2020 | $230,400 12-month lease July 2020 through June 2021 |
$230,400 12-month lease July 2021 through June 2022 |
$230,400 12-month lease July 2022 through June 2023 |
$844,800 |
| Start-Up | $120,642.60 | $0 | $0 | $0 | $120,642.60 |
| Total | $272,242.60 | $230,400 | $230,400 | $230,400 | $965,442.60 |
| Option Year/Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
Less than or equal to $230,400 | Less than or equal to $1,195,842.60 |
In no event shall the term of the Agreement extend beyond June 30, 2024 nor shall the total contract maximum exceed the amount of ONE MILLION ONE HUNDRED NINETY-FIVE THOUSAND EIGHT HUNDRED FORTY-TWO DOLLARS AND SIXTY CENTS ($1,195,842.60) otherwise agreed to in writing by the parties and in confromity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 04/01/2022 07:17 AM |
| County Counsel | Hope Welton | 04/01/2022 09:33 AM |
- Form Started By:
- Laura Checa
- Started On:
- 01/27/2022 08:47 AM
- Final Approval Date:
- 04/01/2022