Adopt budget resolution to use Animal Services Trust fund balance to increase appropriations in the amount of $23,051 for the purchase of replacement air conditioning unit for the Cat Annex building and approve the amendment to the 2021-22 Authorized Equipment List for the purchase of the fixed asset. (No general fund impact) (4/5 vote required) (Lopez/Johnson)

Yolo County, through the Sheriff’s Office Animal Services Section, is contractually responsible for providing all cities, unincorporated areas, and the campus of UCD with animal control ordinance enforcement, dog licensing, shelter operation and spay/neuter education services. In the past fiscal years, the Sheriff’s Office has contracted with the City of Davis, City of West Sacramento, City of Winters, City of Woodland, and UCD to receive reimbursement for these services, with the agreement that any unspent portion of annual payment resulting from unanticipated animal service savings will be placed in an "Animal Services Trust" for future shelter projects, animal services equipment, or replacement items. 

Animal Services staff have identified an immediate need to replace the air conditioning unit at the Cat Annex Building. The current unit is unreliable, inefficient, and has visibly rusted components, leading them to surmise that the unit will not be operable for much longer.  Without a functioning cooling system for the building there is the potential to create a health hazard for staff and vulnerable shelter animals when warmer weather arrives.  County GSD has located one available unit on the west coast, guaranteeing that this project can be completed within the next few weeks. If not approved, the wait time to purchase a new unit could be a minimum of 16 weeks.

Because this item is a fixed asset, the Sheriff's Office is also requesting Board authority to amend the 2021-22 Authorized Equipment List.

The contracted cities have been notified of these purchases and have approved the Sheriff's Office plan. County Counsel has approved the attached resolution as to form.  Purchasing will assist with the procurement of the fixed assets.

A three bid process will be used to purchase any fixed asset items, excluding items that have pricing or service based on an existing Master Contract.