Consent-General Government # 18.
Board of Supervisors
General Services
- Meeting Date:
- 06/07/2022
- Brief Title
- Request for ACO Funds - HVAC Units 100 West Court Street
From:
Kevin Yarris, Director, General Services
Staff Contact:
Sofia Mejia, Associate Administrative Analyst, General Services, x5021
Supervisorial District Impact:
Subject
Adopt budget resolution to increase the 2021-22 budget for General Services Department, Facilities Division, by $65,300 for the replacement of five HVAC units that are failing at 100 West Court Street; and approve amendment to the 2021-22 authorized equipment list. (No general fund impact) (4/5 vote required) (Yarris)
Recommended Action
- Adopt budget resolution to increase the fiscal year 2021-22 budget for General Services Department, Facilities Division, by $65,300 for the replacement of five HVAC units that are failing at 100 West Court Street; and
- Approve amendment to the 2021-22 authorized equipment list.
Strategic Plan Goal(s)
 |
Sustainable Environment |
Reason for Recommended Action/Background
In the Spring of 2020, General Services arrived at a tentative negotiated price for the purchase of the Child Support Services Building located at 100 West Court Street Woodland, CA. This facility predominantly houses Child Support Services operations; however, it also has an unoccupied second floor that is being remodeled to house the Department of Innovation and Technology Services (ITS).
The Department of General Services requested an assessment on nine HVAC units on the building of which two are non-operational and three are in critical need of replacement. These units operate 365 days all day due units being on a heat pump system. The units have a life cycle of 10-15 years; these units are between 20-27 years old. The other four will need to be replaced in the next 2-3 years for which the department will budget accordingly.
General Services is requesting accumulated capital outlay (ACO) funds in the amount of $65,300 for replacement of five HVAC units which includes the crane for installation.
Collaborations (including Board advisory groups and external partner agencies)
General Services Department, County Administrators Office, Department of Financial Services, County Counsel
Competitive Bid Process/Vendor Performance
The following quotes have been secured for the purchase of the five units.
Bids Received
Bids Received
| Bidder | Bid |
| Pike Mechanical Inc | $65,300 |
| Pacific Mechanical Services | $71,590 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 65,300
- Amount budgeted for expenditure:
- $
- Additional expenditure authority needed:
- $ 65,300
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- ACO Funds
- $65,300
Further explanation as needed:
Accumulated Capital Outlay funding has been requesting for these replacements.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mpatterson | 05/27/2022 09:56 AM |
| County Counsel | Hope Welton | 05/27/2022 06:16 PM |
- Form Started By:
- Sofia Mejia
- Started On:
- 05/11/2022 04:15 PM
- Final Approval Date:
- 05/31/2022