Consent-Health & Human Services # 37.
Board of Supervisors
- Meeting Date:
- 06/28/2022
- Brief Title
- Third Amendment with CommuniCare Health Centers for CalWORKs Mental Health Services
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Tanya Provencher, Service Center Interim Branch Director, Health and Human Services Agency, x2707
Supervisorial District Impact:
Subject
Approve third amendment to Agreement No. 18-223 with CommuniCare Health Centers, Inc. to extend the term of the agreement through December 31, 2022 and add funding in the amount of $155,000 for fiscal year 2022-23 for a new contract maximum of $1,275,356 for the period of October 1, 2018 through December 31, 2022 in support of CalWORKs families. (No general fund impact) (Sullivan)
Recommended Action
Approve third amendment to Agreement No. 18-223 with CommuniCare Health Centers, Inc. to extend the term of the agreement through December 31, 2022 and add funding in the amount of $155,000 for fiscal year 2022-23 for a new contract maximum of $1,275,356 for the period of October 1, 2018 through December 31, 2022 in support of CalWORKs families.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
CalWORKs is a statewide assistance program that provides support to eligible families in California. The program consists of a comprehensive statewide employment and training program. The employment and training program, referred to as CalWORKs Employment Services (CWES) provides services to CalWORKs families to help remove barriers to employment. Services may include mental health services in an effort to remove barriers to employment for families and to support family stabilization through the public assistance to work transition. The County has a mandate from the California Department of Social Services to implement mental health services for CalWORKs eligible recipients.
This third amendment extends Agreement No. 18-223 through December 31, 2022, adds funding in the amount of $155,000 for fiscal year (FY) 2022-23, and updates and clarifies language in the Agreement. HHSA believes it is the best interest of the County to extend this agreement based on satisfactory service and to avoid the interruption of County business. A formal procurement for these services is planned for early FY 2022-23. The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released for a targeted new contract start date of January 1, 2023.
Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 18-223 and are not being changed by this amendment.
This third amendment extends Agreement No. 18-223 through December 31, 2022, adds funding in the amount of $155,000 for fiscal year (FY) 2022-23, and updates and clarifies language in the Agreement. HHSA believes it is the best interest of the County to extend this agreement based on satisfactory service and to avoid the interruption of County business. A formal procurement for these services is planned for early FY 2022-23. The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released for a targeted new contract start date of January 1, 2023.
Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 18-223 and are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of Financial Services-Procurement
Department of Financial Services-Procurement
Competitive Bid Process/Vendor Performance
A formal procurement for these services is planned for early FY 2022-23. The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal RFP can be released for a targeted new contract start date of January 1, 2023. Here is the background information from the previous RFP.
On May 21, 2018 Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community based organizations to provide mental health services. The RFP was open for forty-three (43) days (six weeks) and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 29, 2018. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
HHSA received one proposal from this solicitation. The proposal submitted by CommuniCare Health Centers, Inc. was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria. The services were procured under the RFP for three years and expired on June 30, 2021. A sole source letter was approved by the Procurement Manager on May 3, 2021.
On May 21, 2018 Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community based organizations to provide mental health services. The RFP was open for forty-three (43) days (six weeks) and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 29, 2018. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
HHSA received one proposal from this solicitation. The proposal submitted by CommuniCare Health Centers, Inc. was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria. The services were procured under the RFP for three years and expired on June 30, 2021. A sole source letter was approved by the Procurement Manager on May 3, 2021.
Request for Proposals (RFP) Service Requested: CalWORKs Mental Health
Evaluation Criteria Included in RFP
- Qualifications (30 points)
- Experience (40 points)
- Description of Vendor Operations (10 points)
- Proposer’s Approach to Project (50 points)
- Demonstrated Competence/Past Performance (30 points)
- Responsiveness and Responsibility (20 points)
- Quality and Completeness of Submitted Proposal (30 points)
- Financial Stability (15 points)
| Bidder | Bid |
| CommuniCare Health Centers, Inc. | $288,549 |
Vendor Performance
The Department confirms CommuniCare Health Centers, Inc. has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 155,000
- Amount budgeted for expenditure:
- $ 155,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- State Funds FY22-23
- $155,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by State Funds. The action extends the agreement through December 31, 2022 and adds funding in the amount of $155,000. The new contract maximum for the period of October 1, 2018 through December 31, 2022 is $1,275,356.00. The amount of $155,000 is included in the HHSA recommended budget for FY 2022-23.
The following is the breakdown of funding for this agreement:
| Fiscal Year 2018-19 October 1, 2018 through June 30, 2019 |
$211,801.00 |
| Fiscal Year 2019-20 July 1, 2019 through June 30, 2020 |
$289,301.00 |
| Fiscal Year 2020-21 July 1, 2020 through June 30, 2021 |
$309,627.00 |
| Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
$309,627.00 |
| Fiscal Year 2022-23 July 1, 2022 through December 31, 2022 |
$155,000.00 |
| Total | $1,275,356.00 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 06/17/2022 04:09 PM |
| County Counsel | Hope Welton | 06/17/2022 04:10 PM |
- Form Started By:
- Elizabeth Brown
- Started On:
- 05/16/2022 01:26 PM
- Final Approval Date:
- 06/20/2022