Consent-General Government # 15.
Board of Supervisors
County Administrator
- Meeting Date:
- 06/28/2022
- Brief Title
- Estep Environmental Consulting - On-Call Biological Consulting Services Agreement
From:
Jill Perez, Chief Deputy County Administrator, County Administrator's Office
Staff Contact:
Elisa Sabatini, Manager of Natural Resources, County Administrator's Office, x5773
Supervisorial District Impact:
Subject
Approve agreement with Estep Environmental Consulting in the amount of $300,000 to provide on-call biological consulting services for the period of July 1, 2022, through June 30, 2025. (No general fund impact) (Perez/Sabatini)
Recommended Action
Approve agreement with Estep Environmental Consulting in the amount of $300,000 to provide on-call biological consulting services for the period of July 1, 2022, through June 30, 2025.
Strategic Plan Goal(s)
 |
Sustainable Environment |
Reason for Recommended Action/Background
In early 2022, staff from the County's Natural Resources Division ("Division") identified the need to have an on-call biologist under contract to assist with the multitude of related projects on which the Division is working (e.g., implementation of the Cache Creek Area Plan and management of the County's levee systems). On February 22, 2022, the Division released a Request for Qualifications ("RFQ") for a qualified consultant to provide the following services:
- Preparation of Biological Resources Assessments;
- Planning-level surveys;
- Pre-construction surveys;
- Construction monitoring; and
- Assistance with the development of CEQA documents and permit applications.
The solicitation was open for a four-week period and closed on March 25, 2022. A total of 11 consultants/firms responded to the RFQ. The submitted Statement of Qualifications were reviewed and scored by an evaluation panel consisting of Division staff. Estep Environmental Consulting was determined to be the best evaluated proposer. Specific information regarding the results of the solicitation can be found below in the "Competitive Bid Process" section of the staff report.
The proposed agreement with Estep Environmental Consulting is for a three-year term that will begin on July 1, 2022, and end on June 30, 2025. The agreement has a maximum compensation amount of $300,000. This agreement will only be expensed upon written authorization from the Manager of Natural Resources.
The proposed agreement with Estep Environmental Consulting is for a three-year term that will begin on July 1, 2022, and end on June 30, 2025. The agreement has a maximum compensation amount of $300,000. This agreement will only be expensed upon written authorization from the Manager of Natural Resources.
Collaborations (including Board advisory groups and external partner agencies)
Natural Resources Division staff collaborated with staff from the Department of Financial Services's Procurement Division throughout the competitive bidding process and the Office of County Counsel has approved the agreement as to form.
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested
RFQ#FINARFQKK2206 - As-Needed, On-Call Biological Consulting Services
Evaluation Criteria Included in RFQ
RFQ#FINARFQKK2206 - As-Needed, On-Call Biological Consulting Services
Evaluation Criteria Included in RFQ
- Qualifications and Experience (60 points)
- Responsibility/Demonstrated Competence (10 points)
- Customer References (20 points)
- Quality and Completeness of Submitted Proposal (10 points)
| Consultant | Criteria Evaluation Point Ranking |
| Estep Environmental | 95.67 out of 100 |
| ECORP Consulting | 85.77 out of 100 |
| Vollmar Natural Lands Consulting | 82.93 out of 100 |
| Sequoia Ecological Consulting | 80.83 out of 100 |
| Helix Environmental | 79.57 out of 100 |
| Kleinfelder | 78.47 out of 100 |
| ESA | 77.53 out of 100 |
| Swaim Biological, Inc. | 76.26 out of 100 |
| AECOM Technical Services, Inc. | 75.50 out of 100 |
| Horizon Water & Environmental | 73.40 out of 100 |
| Live Oak Associates, Inc. | 64.07 out of 100 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 300,000
- Amount budgeted for expenditure:
- $ 100,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- General Fund
- $0
Further explanation as needed:
Funding for this agreement has been requested in the 2022/2023 budgets for the Cache Creek Area Plan and County Service Area No. 6, and will be requested in the 2023/2024 and 2024/2025 budgets.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mpatterson | 06/22/2022 06:07 PM |
| County Counsel | Hope Welton | 06/22/2022 06:11 PM |
- Form Started By:
- cliebler
- Started On:
- 06/01/2022 02:15 PM
- Final Approval Date:
- 06/23/2022