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Consent-Community Services   # 20.
Board of Supervisors
Meeting Date:
07/12/2022
Brief Title
Reimbursement of Contingency Funds Q4
From:
Taro Echiburu, Director, Department of Community Services
Staff Contact:
Todd N. Riddiough, Principal Civil Engineer, Department of Community Services, x8039
Supervisorial District Impact:

Subject

Approve reimbursement of $18,145 to the Road Fund for 2021/22 Quarter 4 activities for efforts to assemble construction-ready documents, to pursue grant application opportunities, and implement construction of road projects and adopt budget resolution increasing appropriations and estimated revenues for the Road Fund by $18,145 for reimbursement of project activities. (General fund impact: $18,145) (4/5 vote required) (Echiburu/Riddiough)

Recommended Action

  1. Approve reimbursement of $18,145 to the Road Fund for FY 2021/22 Quarter 4 activities for efforts to assemble construction ready documents, to pursue grant application opportunities, and implement construction of road projects; and
     
  2. Adopt budget resolution increasing appropriations and estimated revenues for the Road Fund by $18,145 for reimbursement of project activities for FY 21/22 Quarter 4.

Strategic Plan Goal(s)

Safe Communities

Reason for Recommended Action/Background

In the fiscal year (FY) 21-22 Adopted Budget, the Board of Supervisors allocated $350,000 in contingency funds to the Department of Community Services for efforts to assemble construction ready documents, to pursue grant application opportunities, and implement construction of road projects.
 
For Quarter 4 of FY 21-22, County staff efforts of $18,145 of the remaining allocation were expended toward work on the following projects that are in process:
 
  • Completed the request for proposals process and hired a grant writing, consultant, to pursue funding opportunities for the County Road 32A Railroad Crossing Project
  • Coordination with our road design consultant for the planned County Road 31 Bike Lane and Road Rehabilitation Project
  • Ongoing design efforts for the County Road 41 Washout Realignment Project
  • Completed the design efforts on the 2022 Pavement Preservation Project (construction contract has been awarded)
  • Completed design efforts on the County Road 27 Bike Lane & Rehabilitation Project (currently advertised for bid)
  • Ongoing design efforts for 2022 spring/summer road maintenance projects on portions of County Roads 1, 16, 84, 86, 89, 89B, and 101
The attached budget resolution is needed to complete the $18,145 reimbursement to the Road Fund using the contingency funds. Such appropriations are authorized with a four-fifths vote of the Board of Supervisors pursuant to Government Code section 29125.
 
With approval of this reimbursement, all $350,000 of the allocated contingency funding has been expended in FY 21-22.

Collaborations (including Board advisory groups and external partner agencies)

County Administrator’s Office
County Counsel

Competitive Bid Process/Vendor Performance

N/A

Fiscal Impact

Fiscal impact (see budgetary detail below)

Fiscal Impact (Expenditure)

Total cost of recommended action:
$    18,145
Amount budgeted for expenditure:
$    0
Additional expenditure authority needed:
$    18,145
One-time commitment:
Yes

Source of Funds for this Expenditure

General Fund-Roads Cont.
$18,145

Further explanation as needed:

Shown in Adopted Budget FY21-22 Total Appropriation for Contingencies for “Roads” at $350,000. This is the fourth and final reimbursement request for FY21-22 efforts.

Attachments

Form Review

Inbox Reviewed By Date
Financial Services David Estrada 06/28/2022 04:58 PM
County Counsel Julie Dachtler 06/29/2022 09:21 AM
David Estrada David Estrada 06/29/2022 11:14 AM
County Counsel Hope Welton 06/29/2022 11:18 AM
Form Started By:
Todd Riddiough
Started On:
04/25/2022 12:16 PM
Final Approval Date:
07/06/2022