Approve a work authorization under Agreement No. 20-140 with Lionakis in the amount of $141,630 for architectural and engineering services to pre-engineer the re-purposing of the non-secured portion of Yolo County’s Juvenile Hall as well as the Day Reporting Center modular buildings on the same campus into “Crisis Now”, a high-tech crisis call center and receiving, sobering and stabilization facility. (No general fund impact) (Yarris/Evans)

Approve and authorize the Director of General Services to sign the work authorization under Agreement No. 20-140 with Lionakis, in the amount of $141,630 for architectural and engineering services to pre-engineer the re-purposing of the non-secured portion of Yolo County’s Juvenile Hall as well as the Day Reporting Center modular buildings on the same campus into “Crisis Now”, a high-tech crisis call center and receiving, sobering and stabilization facility.

The "Crisis Now" model is directed by the National Association of State Mental Health Program Directors (NASMHPD) and was developed in conjunction with the National Action Alliance for Suicide Prevention, the National Suicide Prevention Lifeline, the National Council for Behavioral Health, and RI International. The core elements of Crisis Now include an advanced crisis call center, 24/7 mobile crisis support, crisis stabilization programs, and training in the essential principles and practices of Crisis Now. HHSA Staff and many local partners have been participating in the Crisis Now collaborative and learning sessions, which included 13 seminars involving multiple counties. Crisis Now’s national program also provides weekly technical assistance alongside ongoing training and support after implementation. Comprehensive crisis care as described in the Crisis Now model reduces and prevents suicides while providing more immediate and targeted help for the person in distress. In addition, it cuts cost of care substantially by reducing the need for psychiatric hospital bed usage, emergency department visits, and law enforcement overuse.

Yolo County, with the support from local law enforcement agencies, health systems, and County leadership, is implementing the Crisis Now Model of crisis response to behavioral health episodes. The Yolo Crisis Now Model includes the Sobering and Receiving Center, adding sixteen (16) short-term beds and ten (10) chairs to the County’s behavioral health capacity; and an Integrated Call Center that will centralize all dispatch and call center operations for co-responder teams, Yolo County’s access/crisis line, and local suicide prevention hotlines.
 
In order to centralize these services, the re-purposing of the non-secured portion of the Yolo County’s Juvenile Hall as well as the Day Reporting Center modular building has been identified. The project is being broken into two phases due to the nature of this complex project and the need to get approval from multiple parties, including the Board of Supervisors.  

The current work authorization for approval is for phase one of two phases of the project, which is intended to yield conceptual designs for the remodel of both the non-secure Juvenile Hall and the day reporting center modular buildings, including anticipated costs to complete the remodel.  Phase two will include development of the complete engineering documents for the bidding process and the project management components of the remodel once funding and official approval have been secured.  The anticipated cost of the second phase is estimated to be $244,500 and will return to the Board of Supervisors for approval.  In total, design costs for phases one and two are roughly $400,000.  

Due to escalation and supply chain issues, it is impossible to estimate the actual construction costs for the entire project until this design work is completed.   Should phase one be approved, we will return to the Board for approval of phase two once phase one is completed.  If the project goes out to bid, that construction bid award will also return for Board consideration prior to any actual construction.

Health and Human Services Agency, Probation Department, Department of Financial Services, County Administrator's Office, County Counsel, Board of Supervisors, General Services

In January of 2020, the County issued an RFQ for consultant services to develop a pre-qualified pool of architectural, engineering, and other consulting firms for the county to make use of through June 30, 2023.  A review panel, comprised of representatives from the Community Services Department, County Administrator's Office, Department of Financial Services, and the General Services Department, reviewed and scored 96 responses and recommended issuance of contracts to 52 of those who submitted.  On June 23, 2020, these recommended contract were approved by the Board of Supervisors.

Health and Human Services Agency selected Lionakis after an additional solicitation for best qualified from the list of Architectural and Engineering firms previously approved by the Board of Supervisors.  Lionakis demonstrated a vast knowledge of the project and has previous experience with the building and location.

The on-call contracts include language in Section III that requires the Board of Supervisors approval for any work authorization(s) for a single project that individually or collectively exceeds $100,000.

All construction related activities will be bid out in accordance with the County's purchasing policies.