Consent-Health & Human Services # 28.
Board of Supervisors
- Meeting Date:
- 11/22/2022
- Brief Title
- Fifth Amendment with Empower Yolo
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Countywide
Subject
Approve fifth amendment to Ratification Agreement No. 21-179 with Empower Yolo to add three additional monthly optional extensions for January 2023, February 2023, and March 2023 in the amount of $25,000 per month for a new potential lifetime maximum of $495,000, for the provision of Project Room Key services. (No general fund impact) (Sullivan)
Recommended Action
- Approve fifth amendment to Ratification Agreement No. 21-179 with Empower Yolo to add three additional monthly optional extensions for January 2023, February 2023, and March 2023 in the amount of $25,000 per month for a new potential lifetime maximum of $495,000, for the provision of Project Room Key services; and
- Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise optional monthly extensions up to $25,000 per month for January 2023, February 2023, and March 2023 and 2) issue related optional monthly notices. Please see Section 2. Att. A. Fifth Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Yolo County response to the COVID-19 pandemic includes providing locations for individuals living homeless to shelter in place, specifically in non-congregate settings. Emergency funding sources which support the motels and transportation services require that the County provide behavioral and other social services to individuals at these locations. Health & Human Services Agency is addressing this requirement by contracting with providers to fulfill unique roles with all individuals in the motels: Homeless Services Lead, Case Manager, Runner, and Caller.
The first amendment added funding in the amount of $30,000, which increased the monthly amounts for September and October 2021 by $15,000 for new monthly amounts of $25,000. The first amendment also included monthly optional extensions through December 2021.
The second amendment added another 6 monthly optional extension through June 2022 in an amount not to exceed $25,000 per month. While, the third amendment shifted unspent funding from December 2021 to January 2021 in order to pay claims.
The fourth amendment extended the term of the Agreement through July 31, 2022, and added five additional monthly optional extensions through December 31, 2022, in an amount not to exceed $25,000 per month.
HHSA requests the approval of this fifth amendment which is adding three additional monthly optional extensions through March 2023 in an amount up to $25,000 per month. Approval of this amendment will allow Empower Yolo to continue providing these vital services to our vulnerable population and provide flexibility for a smooth and timely transition as remaining Project Room Key hotel sites transition clients to alternative housing locations.
Performance Measures are not associated with these Agreements
The first amendment added funding in the amount of $30,000, which increased the monthly amounts for September and October 2021 by $15,000 for new monthly amounts of $25,000. The first amendment also included monthly optional extensions through December 2021.
The second amendment added another 6 monthly optional extension through June 2022 in an amount not to exceed $25,000 per month. While, the third amendment shifted unspent funding from December 2021 to January 2021 in order to pay claims.
The fourth amendment extended the term of the Agreement through July 31, 2022, and added five additional monthly optional extensions through December 31, 2022, in an amount not to exceed $25,000 per month.
HHSA requests the approval of this fifth amendment which is adding three additional monthly optional extensions through March 2023 in an amount up to $25,000 per month. Approval of this amendment will allow Empower Yolo to continue providing these vital services to our vulnerable population and provide flexibility for a smooth and timely transition as remaining Project Room Key hotel sites transition clients to alternative housing locations.
Performance Measures are not associated with these Agreements
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Yolo County Procurement Manager.
The Department confirms Empower Yolo has performed satisfactorily on the current agreement.
The Department confirms Empower Yolo has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 75,000
- Amount budgeted for expenditure:
- $ 75,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 75,000
Source of Funds for this Expenditure
- ESG-CV
- $0
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. This amendment adds monthly optional extensions in the amount of $25,000 per month for January, February and March 2023. If optional extensions are exercised the new lifetime maximum of the agreement will be $495,000.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through December 31, 2022 |
Total |
| $270,000* | $150,000* | $420,000 |
The agreement also includes three monthly optional extension through March 2023 in an amount less than or equal to $25,000 per month.
| Option Month/ Fiscal Year (OM/FY) |
Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY |
Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY January 2022-23 |
On or before January 31, 2023 |
Up to $25,000 |
Up to $445,000 |
| OM/FY February 2022-23 |
On or before February 28, 2023 |
Up to $25,000 |
Up to $470,000 |
| OM/FY March 2022-23 |
On or before March 31, 2023 |
Up to $25,000 |
Up to $495,000 |
In no event shall the term of the Agreement extend beyond March 31, 2023 nor shall the maximum payment obligation exceed the amount of FOUR HUNDRED NINETY-FIVE THOUSAND DOLLARS ($495,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 11/08/2022 10:09 AM |
| County Counsel | Hope Welton | 11/08/2022 10:14 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 10/20/2022 09:05 AM
- Final Approval Date:
- 11/08/2022