Consent-General Government # 23.
Board of Supervisors
General Services
- Meeting Date:
- 07/25/2023
- Brief Title
- Central Library Roof Overlay Project
From:
Ryan Pistochini, Director, General Services Department
Staff Contact:
Sofia Mejia, Associate Administrative Analyst, General Services Department, x5021
Supervisorial District Impact:
District 5
Subject
Authorize the Director of General Service to enter into a contract with Best Contracting Services, Inc. in an amount not to exceed $313,919 for the Central Library Roof Overlay Project and authorize the Director of General Services to amend the construction contract with Best Contracting Services, Inc. up to an additional $31,391.90 should amendments be required by the scope of the project. (No general fund impact) (Pistochini)
Recommended Action
- Authorize the Director of General Services to enter into a contract with Best Contracting Services, Inc. in an amount not to exceed $313,919 for the Central Library Roof Overlay Project; and
- Authorize the Director of General Services to amend the construction contract with Best Contracting Services, Inc. up to an additional $31,391.90 should amendments be required by the scope of the project.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
In order to ensure safe ongoing operations at the Central Library Building located at 226 Buckeye Street in Woodland, overlay to the existing roof is required. The existing roof is at the end of life and General Services has received repeated calls over the years for roof leaks.
On May 10, 2023, a request for proposal was advertised for the overlay roof project. Three responses were received on June 15, 2023, with Best Contracting Services, Inc. successfully earning the contract. The contract issued to Best Contracting Services, Inc. is for the dollar amount identified in the response to the request for proposal which is the not-to-exceed amount of $313,919 (Att.A). The Director of General Services would be authorized to amend the contract with Best Contracting Services, Inc up to additional $31,919.90 should amendments be required by the scope of the project.
On May 10, 2023, a request for proposal was advertised for the overlay roof project. Three responses were received on June 15, 2023, with Best Contracting Services, Inc. successfully earning the contract. The contract issued to Best Contracting Services, Inc. is for the dollar amount identified in the response to the request for proposal which is the not-to-exceed amount of $313,919 (Att.A). The Director of General Services would be authorized to amend the contract with Best Contracting Services, Inc up to additional $31,919.90 should amendments be required by the scope of the project.
Collaborations (including Board advisory groups and external partner agencies)
Department of Finance, County Administrator's Office, County Counsel, General Services Department
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Overlay Roof Project, Central Library Building, 226 Buckeye Street, Woodland
Bids Received
| Bidder | Bid |
| Stronger Building Services | $425,000 |
| Diablo Roofing Inc. | $335,250 |
| Best Contracting Services | $313,919 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 345,311
- Amount budgeted for expenditure:
- $ 345,311
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- ACO Fund
- $313,919
Further explanation as needed:
This project is funded by the Accumulated Capital Outlay Fund.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini | Ryan Pistochini | 07/17/2023 04:39 PM |
| Financial Services | David Estrada | 07/18/2023 09:15 AM |
| County Counsel | Hope Welton | 07/18/2023 02:22 PM |
- Form Started By:
- Sofia Mejia
- Started On:
- 06/27/2023 10:01 AM
- Final Approval Date:
- 07/19/2023