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Consent-General Government   # 21.
Board of Supervisors
General Services
Meeting Date:
10/10/2023
Brief Title
Amendment to Contract with Patrol Solutions
From:
Ryan Pistochini, Director, General Services
Staff Contact:
Sofia Mejia, Administrative Analyst, General Services, x5021
Supervisorial District Impact:
Countywide

Subject

Approve second amendment to Agreement No. 4151 with Patrol Solutions for security patrol services to extend the current contract term for one additional year through June 30, 2024 with the option to renew the agreement for up to three additional one-year terms through June 30, 2027, and approve the annual contract amount not to exceed $255,000 per fiscal year. (No general fund impact) (Pistochini)

Recommended Action

  1. Approve second amendment to Agreement No. 4151 with Patrol Solutions for security patrol services to extend the current contract term for one additional year through June 30, 2024 with the option to renew the agreement for up to three additional one-year terms through June 30, 2027; and
     
  2. Approve the annual contract amount not to exceed $255,000 per fiscal year.

Strategic Plan Goal(s)

Safe Communities

Reason for Recommended Action/Background

On September 2021, General Services conducted a competitive solicitation for security patrol services.  Through that competitive solicitation, Patrol Solutions scored the highest based applicant on a grading matrix and entered into contract with the department in December 2021. 

The department is requesting to extend the current term through June 30, 2024, with the same terms and conditions and increase the annual contract amount each fiscal year to an amount not to exceed $255,000. The original contract has the option to extend the term of the Agreement for up to three additional years through June 30, 2027, and this amendment preserves that option.

Collaborations (including Board advisory groups and external partner agencies)

General Services, Department of Financial Services, County Administrator's Office, County Counsel

Competitive Bid Process/Vendor Performance

On September 2021, General Services conducted a competitive solicitation for security patrol services.  Eight security patrol firms submitted bids and Patrol Solutions was selected with 95.61 point out of 100.  Additional information on the firm’s submittals and points are below:
 
1. Patrol Solutions 95.61 out of 100
2. American Guard 92.15 out of 100
3. United Security Specialists 88.58 out of 100
4. A-1 Protective Services, LLC 84.55 out of 100
5. Universal Protection Services-Allied 79.68 out of 100
6. Orion 79.53 out of 100
7. Pal American 77.42 out of 100
8. Command International Security Services 68.89 out of 100
 Patrol Solutions is currently meeting all the expectations of the contract and in good standing with the department.

Fiscal Impact

Fiscal impact (see budgetary detail below)

Fiscal Impact (Expenditure)

Total cost of recommended action:
$   
Amount budgeted for expenditure:
$    255,000
Additional expenditure authority needed:
$    0
On-going commitment (annual cost):
$    255,000

Source of Funds for this Expenditure

General Fund
$0

Further explanation as needed:

General Services through the budget process has budgeted for this expenditure, and it was approved at FY 2023-24 Recommended Budget. The department will do the same for subsequent years.

Attachments

Form Review

Inbox Reviewed By Date
Ryan Pistochini Sofia Mejia 09/20/2023 07:38 AM
Ryan Pistochini Ryan Pistochini 10/02/2023 05:41 PM
Financial Services David Estrada 10/04/2023 08:44 AM
Financial Services David Estrada 10/04/2023 11:10 AM
County Counsel Phil Pogledich 10/04/2023 11:20 AM
Form Started By:
Sofia Mejia
Started On:
09/20/2023 07:29 AM
Final Approval Date:
10/04/2023