Consent-Community Services # 9.
Board of Supervisors
Integrated Waste Management
- Meeting Date:
- 11/21/2023
- Brief Title
- First Amendment to Appliance Collection, Transport, Servicing and Recycling Agreement
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Dan Rabey, Waste Management Operations Manager, Department of Community Services - DIWM, x8723
Supervisorial District Impact:
Countywide
Subject
Approve first amendment to Agreement No. 22-276 with Professional Logistic Services, Inc. to revise compensation for collection, transportation, servicing, and recycling of major appliances from the Yolo County Central Landfill and Esparto Convenience Center. (No general fund impact) (Lindbo/Rabey)
Recommended Action
- Approve first amendment to Agreement No. 22-276 with Professional Logistic Services, Inc. (PLS) to revise compensation for collection, transportation, servicing, and recycling of major appliances from the Yolo County Central Landfill and Esparto Convenience Center; and
- Authorize the Chair of the Board of Supervisors to sign the amendment.
Strategic Plan Goal(s)
 |
Safe Communities |
 |
Sustainable Environment |
Reason for Recommended Action/Background
The County currently accepts major appliances, such as washers, dryers, refrigerators, stoves, etc., at the Yolo County Central Landfill (YCCL) and Esparto Convenience Center (ECC) for proper recycling. Due to the composition of these appliances, a variety of hazardous waste, such as Freon, Polychlorinated Biphenyls (PCBs), oil, etc., must first be removed before the units can be recycled. PLS has provided these services to the County since January 2023.
Historically, appliances received at the ECC have been loaded in a roll-off bin and transported by a third-party vendor to the YCCL, where they were dumped and then serviced and/or reloaded into another bin or truck for final recycling. As this process of transportation and unloading at the YCCL could lead to damage to the appliances, making them harder to remove and recycle the hazardous waste, staff has worked with PLS to directly recycle the appliances received at the ECC through this amendment.
The attached amendment includes a $225 per load fee to compensate PLS due to the extended transport distance to service the ECC. This cost will be offset by the elimination of the cost the division pays currently to transport appliances to the YCCL and County labor to handle the appliances once they are received at the YCCL. As such, this change will not have an effect on the fees the division must charge to its customers.
Historically, appliances received at the ECC have been loaded in a roll-off bin and transported by a third-party vendor to the YCCL, where they were dumped and then serviced and/or reloaded into another bin or truck for final recycling. As this process of transportation and unloading at the YCCL could lead to damage to the appliances, making them harder to remove and recycle the hazardous waste, staff has worked with PLS to directly recycle the appliances received at the ECC through this amendment.
The attached amendment includes a $225 per load fee to compensate PLS due to the extended transport distance to service the ECC. This cost will be offset by the elimination of the cost the division pays currently to transport appliances to the YCCL and County labor to handle the appliances once they are received at the YCCL. As such, this change will not have an effect on the fees the division must charge to its customers.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the amendment as to form.
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Proposals for Collection, Transportation, Servicing and Recycling of Major Appliances through BidSync (Periscope) were completed in November of 2022.
Evaluation Criteria Included in RFP
General Company Overview (5 points) Operations Plan and Experience (25 points) Cost Proposal (25 points) Responsiveness/Responsibility (10 points) Environmental Impact (15 points)
Past Performance (20 points) Proposals Received
Evaluation Criteria Included in RFP
General Company Overview (5 points) Operations Plan and Experience (25 points) Cost Proposal (25 points) Responsiveness/Responsibility (10 points) Environmental Impact (15 points)Past Performance (20 points) Proposals Received| Proposer | Points |
| Professional Logistic Services, Inc. | 85.3 |
| ARCA | 75.9 |
| Louis AC Salvage | 53 |
Two other proposals were received from Campos Bros. and Schnitzer Steel; however, both were disqualified for failure to meet RFP requirements.
Vendor Performance
The department confirms PLS has provided good service to the County since the beginning of their agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Sanitation Enterprise
- $0
Further explanation as needed:
This agreement shall have no general fund impact. The Division of Integrated Waste Management (DIWM) collects a fee for appliances at the Yolo County Central Landfill and Esparto Transfer Station to cover the proper collection, transportation, servicing, and recycling of appliances. The division estimates that there will be no net increase in expenditures related to this change due to cost savings in other areas.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Marissa Juhler | Marissa Juhler | 11/13/2023 11:35 AM |
| Financial Services | KauXue Thao | 11/13/2023 02:36 PM |
| County Counsel | Hope Welton | 11/13/2023 04:13 PM |
| Berenice Espitia | Berenice Espitia | 11/13/2023 04:22 PM |
- Form Started By:
- Jeff Kieffer
- Started On:
- 11/02/2023 08:54 AM
- Final Approval Date:
- 11/13/2023