Consent-Community Services # 11.
Board of Supervisors
Public Works
- Meeting Date:
- 12/05/2023
- Brief Title
- Fleet Services Budget Resolution
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Shelby Milliren, Chief Fiscal Administrative Officer, Department of Community Services, x8022
Supervisorial District Impact:
Countywide
Subject
Adopt budget resolution increasing the Department of Community Services, Fleet Services Division FY2023-24 budget by $250,000 to reflect rising fuel and oil prices. (No general fund impact) (4/5 vote required) (Lindbo/Milliren)
Recommended Action
A. Adopt budget resolution increasing the Department of Community Services, Fleet Services Division FY2023-24 budget by $250,000 to reflect rising fuel and oil prices.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
The Department of Community Services, Fleet Services Division is responsible for implementing contracts for fuel services, monitors fuel usage, maintains vehicle repair and maintenance records/services, and bills these charges to departments accordingly. The Fleet Services Division is also responsible for maintaining automotive and specialized equipment utilized by all County departments. Repair performed to restore the performance or appearance of the vehicle is managed by, and charges are processed through, Fleet Services. Since the beginning of the fiscal year, fuel and oil costs have been steadily rising. Over the last several months, these costs have drastically increased further, and the division is unable to absorb the additional cost increases.
Funds were not included in the appropriations of the Department of Community Services, Fleet Services Division FY2023-24 Adopted Budget as these costs were unexpected. Fleet Services will bill these charges back to departments based on actual usage through the internal billing process. Departmental revenues will offset the increased appropriations to allow Fleet Services to continue fuel services to all County departments.
Funds were not included in the appropriations of the Department of Community Services, Fleet Services Division FY2023-24 Adopted Budget as these costs were unexpected. Fleet Services will bill these charges back to departments based on actual usage through the internal billing process. Departmental revenues will offset the increased appropriations to allow Fleet Services to continue fuel services to all County departments.
Collaborations (including Board advisory groups and external partner agencies)
All County Departments
Competitive Bid Process/Vendor Performance
N/A
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 250,000
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 250,000
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Fleet-Charges for Service
- $250,000
Further explanation as needed:
At the time of the FY2023-24 budget development in February 2023, the department was unaware fuel and oil costs would significantly increase again by the start of the new fiscal year. Therefore, the funds were not included in the requested budget. Fleet Services will bill the costs to departments based on actual usage through the internal billing process.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Todd Riddiough | Todd Riddiough | 11/14/2023 01:53 PM |
| Financial Services | KauXue Thao | 11/14/2023 02:35 PM |
| County Counsel | Hope Welton | 11/14/2023 02:37 PM |
| Berenice Espitia | Berenice Espitia | 11/15/2023 09:49 AM |
- Form Started By:
- smilliren
- Started On:
- 11/13/2023 02:50 PM
- Final Approval Date:
- 11/15/2023