Approve and authorize the Manager of Procurement to execute the first amendment to Agreement No. 1546 with SCI, Inc. increasing the maximum compensation by $57,555 for a revised maximum compensation amount of $354,027, and extending the term of the agreement through June 30, 2025 to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts. (No general fund impact) (Lindbo/Sabatini)

In May 2022, the County entered into an agreement with SCI Consulting to develop engineers' reports and perform Proposition 218 elections for willing fire protection districts (Att. C).  The request for proposals was issued on January 4, 2022, and closed on January 18, 2022.  The scope of work agreed to totaled $296,472 and included planning, compilation of engineers' reports, and balloting for all 15 rural fire protection districts.  The initial scope also included community outreach and polling/surveying support for districts that expressed support for those services during contract development: Clarksburg, Dunnigan, East Davis, Esparto, Willow Oak, and Winters.  This effort was supported by a $300,000 allocation from cannabis tax revenues.  

During the spring/summer of 2023 six (6) Proposition 218 elections were undertaken: 

All of these districts have expressed the desire for community outreach and polling services in support of their impending Proposition 218 elections.  At the December 6, 2022, Board meeting, the Board set aside $50,000 of a $550,000 general fund allocation for fire sustainability to provide additional outreach and/or polling for willing fire protection districts (Item #51).  The recommended action would increase the maximum compensation to allow all willing fire protection districts to utilize the vendor for community outreach and polling services while keeping the new contract maximum of $354,027 substantially within conformance with the funding allocated by the Board ($300,000 in cannabis tax revenue plus $50,000 in fire sustainability set-aside).  Note: Zamora Fire Protection District has declined to participate in this effort. Exhibit B-1 to the amendment (Att. B to this staff report) reflects the reallocation of funds that were previously assigned to Zamora.  

Staff recommends that the Board approve the first amendment to the agreement with SCI Consulting. 

Staff have collaborated with the Fire Sustainability Ad Hoc Subcommittee, representatives of the Fire Chiefs' Association, the County Administrators' Office, the Procurement Division, and Office of the County Counsel. 

Request for Proposals (RFP) Service Requested: Professional Consulting Services for Fire Protection and Emergency Response Services Assessments

Evaluation Criteria Included in RFP

           
Bids Received