# 29.
Board of Supervisors
- Meeting Date:
- 03/26/2024
- Brief Title
- HR/Payroll Best Practices Update
From:
Gerardo Pinedo, County Administrative Officer, County Administrator's Office
Staff Contact:
Mark Bryan, Deputy County Administrative Officer, County Administrator's Office, x8150
Supervisorial District Impact:
N/A
Subject
Receive presentation on payroll and benefit administration action plan. (No general fund impact) (Bryan) (Est. Time: 5 min)
Recommended Action
Receive presentation on payroll and benefit administration action plan.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
In an effort to improve accuracy and reduce errors in payroll and benefit administration, the County Administrator’s Office has formed the Human Resources Payroll Best Practices Workgroup, a cross-departmental team consisting of staff from CAO, ITSD, Human Resources, and the Department of Finance. This workgroup has drafted the attached action plan. This action plan (Att A.) has 6 major action steps:
- Identifying training and cross-training needs
- Mapping business processes
- Developing written standard operating procedures
- Reconciling the payroll revolving fund
- Ongoing QA/QC measures
- Identifying ongoing staffing or organization operational resources to support implementation
The workgroup is currently focused on action steps 1 and 2 and anticipates completing action steps 1-3 by the end of the current fiscal year. It is contemplated that action step 4, reconciliation of the payroll revolving fund, would be a priority project for the internal audits division and would be completed by the end of the calendar year. Action steps 5-6 would be ongoing processes designed to ensure that payroll and benefits administration has regular QA/QC functions embedded in its business processes to proactively identify and resolve any data, processing, or reporting issues.
Collaborations (including Board advisory groups and external partner agencies)
County Administrator's Office, Department of Financial Services, ITSD
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- General Fund
- $0
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Mark Bryan | Mark Bryan | 03/21/2024 09:49 AM |
| Cindy Perez | Cindy Perez | 03/21/2024 09:53 AM |
- Form Started By:
- Lupita Ramirez
- Started On:
- 03/13/2024 06:13 PM
- Final Approval Date:
- 03/21/2024