Approve second amendment to Agreement No. 23-150 with OLE Health, dba CommuniCare OLE to extend the term through July 31, 2024; and add funding in the amount of $118,333.33 for 2024-25 for a new contract maximum of $1,583,333.33, for the period of July 1, 2023 through July 31, 2024; and add two (2) one (1) month optional extensions for the provision of Community Based EPSDT Services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM) initiative. (No general fund impact) (Sullivan)

In January 2022, California Department of Health Care Services (DHCS) rolled out the CalAIM initiative that aims to provide broad delivery system program and payment reform across the Medi-Cal system. The goal is transformation of the Medi-Cal delivery system, moving it towards a population health approach that prioritizes prevention and whole person care. Focus shifts from compliance to quality and performance metrics. Specialty Mental Health Services (SMHS) requirements and policies pursuant to the CalAIM initiative were updated and as a result of these updates, the County is required to revise the terms and conditions in the provider agreements for these services.  In preparation for this system wide change, the County has been working closely with CalMHSA who has been providing the County and other SMHS Medi-Cal counties with technical assistance around the CalAIM initiative.

On or about June 27, 2023, the County and CommuniCare Health Centers entered into an Agreement for the provision of Community Based EPSDT services in an amount of $1,078,000 for the period of July 1, 2023 through June 30, 2024.

On or about October 10, 2023, the Parties amended the agreement to add funding in the amount of $342,000 for FY 2023-24 which was inadvertently omitted from the original agreement.

On or about October 24, 2023, the County and CommuniCare Health Centers entered into a Consent to Assignment and Novation agreement, effective October 1, 2023, with OLE Health dba CommuniCare OLE.

HHSA requests approval of this second amendment which extends the term of the Agreement through July 31, 2024; and adds funding for July 2024; and adds two (2) one (1) month optional extensions for August and September 2024. A formal solicitation for these services was released earlier this fiscal year. This amendment is needed to allow for additional time to review all proposals and awards a new vendor and prevent a lapse in services.

Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time. (See Att. B. Performance Measures)

This Agreement started on July 1, 2023. CommuniCare OLE has performed satisfactorily throughout this contract term and has submitted quarterly RBA measures to support that performance. Additionally, CommuniCare OLE provided this service for several years during the prior contract terms and performed satisfactorily.  so there is no performance measure data to confirm that CommuniCare OLE has performed satisfactorily under this Agreement. CommuniCare OLE did however perform satisfactory over the prior contracted period term (2018-2023).

County Counsel has approved the amendment as to form.
Department of General Services, Procurement Division

On April 2, 2018, the County issued a competitive solicitation via request for proposals (RFP) from qualified community-based organizations to provide Children’s Outpatient Mental Health Treatment Services, including Community Based EPSDT services (formerly known as “Primary Services”) and Intensive Services.  Community Based EPSDT services are designed to serve the largest group of eligible children and youth, targeting Medi-Cal beneficiaries. These services are provided in the community and sometimes in the office.  Referrals to Community Based EPSDT services are the most common initial referral made for a child or youth.  Intensive Services include Therapeutic Behavioral Services (TBS); Children’s MHSA-FSP Services; and the Wraparound Program. Intensive Services target children and youth under the age of 21 with high levels of need with the provision of intensive home and community-based programs. Intensive Services may include all of the services provided under Community Based EPSDT Services.

The RFP was open for 46 days (just over 6 weeks).  On April 12, 2018, potential bidders were offered an opportunity to ask questions during a Mandatory Bidders’ Conference on April 19, 2018, additional questions concerning the RFP could be asked via the Bidsync website. HHSA received six proposal(s) from this solicitation.

A six-person Proposal Review Committee was formed that included 3 HHSA employees, from 2 different HHSA branches, as well as 3 other reviewers. The Review Committee evaluated the proposals and determined that the proposal submitted by CommuniCare Health Centers met all the required qualifications necessary to successfully provide these services. 

Evaluation Criteria Included in RFP
· Qualifications (30 points)
· Experience (30 points)
· Description of Vendor Operations (25 points)
· Vendor’s Approach to Project (60 points)
· Demonstrated Competence/Past Performance (20 points)
· Responsiveness/Responsibility (15 points)
· Quality and Completeness of Submitted Proposal (30 points)
· Financial Stability (15 points)

The proposals from Heritage Oaks and NAMHS were not awarded a contract.

A formal solicitation for these services was released earlier this fiscal year. This amendment will allow for additional time to review all proposals and awards new vendor.