Consent-Health & Human Services # 22.
Board of Supervisors
- Meeting Date:
- 05/21/2024
- Brief Title
- First Amendment to Agreement No. 23-154 with OLE Health dba CommuniCare OLE
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve first amendment to Agreement No. 23-154 with OLE Health dba CommuniCare OLE to extend the term of the Agreement through June 30, 2025, add funding in the amount of $1,027,537 for a new contract maximum of $2,055,074; and add one optional extension for 2025-26 for the provision of K-12 Davis School Partnership services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM). (No general fund impact) (Sullivan)
Recommended Action
- Approve first amendment to Agreement No. 23-154 with OLE Health dba CommuniCare OLE to extend the term of the Agreement through June 30, 2025, add funding in the amount of $1,027,537 for a new contract maximum of $2,055,074; and add one optional extension for 2025-26 for the provision of K-12 Davis School Partnership services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extension up to $1,027,537 for fiscal year 2025-26 and 2) issue related option year notices. Please see Section III. of Att. A. First Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
In January 2022, California Department of Health Care Services (DHCS) rolled out the CalAIM initiative aimed to provide broad delivery system program and payment reform across the Medi-Cal system. The goal was transformation of the Medi-Cal delivery system, moving it towards a population health approach that prioritizes prevention and whole person care. Focus shifted from compliance to quality and performance metrics. Specialty Mental Health Services (SMHS) requirements and policies pursuant to the CalAIM initiative were updated, and as a result of these updates, the County was required to revise the terms and conditions in the provider agreements for these services.
On or about June 27, 2023, the County and CommuniCare Health Centers entered into a one-year renewal agreement for the provision of K-12 Davis School Partnership services in an amount of $1,027,537 for the period of July 1, 2023 through June 30, 2024.
On or about October 24, 2023, the County and CommuniCare Health Centers entered into a Consent to Assignment, effective October 1, 2023, with OLE Health dba CommuniCare OLE.
HHSA requests approval of this first amendment which extends the term of the Agreement through June 30, 2025; adds funding for 2024-25 and adds one optional extension for 2025-26.
Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
HHSA confirms that CommuniCare OLE has performed satisfactorily under this agreement. CommuniCare Health Centers and subsequently CommuniCare OLE has been providing K-12 School Partnership services to the Davis Joint Unified School District since November 2021. Throughout this time they have submitted quarterly RBA data illustrating satisfactory service provision. Additionally, they provide quarterly MHSA demographic reports and semi-annual MHSSA data reports. CommuniCare OLE has worked collaboratively with Davis Joint Unified School District to best meet their needs by adjusting staffing models, providing on-campus supports when requested by the district.
On or about June 27, 2023, the County and CommuniCare Health Centers entered into a one-year renewal agreement for the provision of K-12 Davis School Partnership services in an amount of $1,027,537 for the period of July 1, 2023 through June 30, 2024.
On or about October 24, 2023, the County and CommuniCare Health Centers entered into a Consent to Assignment, effective October 1, 2023, with OLE Health dba CommuniCare OLE.
HHSA requests approval of this first amendment which extends the term of the Agreement through June 30, 2025; adds funding for 2024-25 and adds one optional extension for 2025-26.
Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
HHSA confirms that CommuniCare OLE has performed satisfactorily under this agreement. CommuniCare Health Centers and subsequently CommuniCare OLE has been providing K-12 School Partnership services to the Davis Joint Unified School District since November 2021. Throughout this time they have submitted quarterly RBA data illustrating satisfactory service provision. Additionally, they provide quarterly MHSA demographic reports and semi-annual MHSSA data reports. CommuniCare OLE has worked collaboratively with Davis Joint Unified School District to best meet their needs by adjusting staffing models, providing on-campus supports when requested by the district.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division
General Services Department, Procurement Division
Competitive Bid Process/Vendor Performance
On May 26, 2021, the County issued a competitive solicitation via a request for proposals (RFP) from qualified community-based organizations to provide K-12 School Partnership Services for the Davis Catchment Area (Davis Unified School District.) The RFP was open for 44 days, just over 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on June 4, 2021. The County received 2 proposals for the K-12 School Partnership Services for the Davis Catchment Area (Davis Unified School District) from this solicitation.
The proposal submitted by CommuniCare Health Centers was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Evaluation Criteria Included in RFP
· Program and Project Approach (55%)
· Administration and Staffing (15%)
· Program/Project Budget and Cost Proposal (5%)
· Reporting Capabilities (5%)
· Compliance Plan Approach (5%)
Bids Received
The proposal submitted by CommuniCare Health Centers was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Evaluation Criteria Included in RFP
· Program and Project Approach (55%)
· Administration and Staffing (15%)
· Program/Project Budget and Cost Proposal (5%)
· Reporting Capabilities (5%)
· Compliance Plan Approach (5%)
Bids Received
| Bidder | Catchment Area and Bid Amount |
| CommuniCare Health Centers | Davis - $489,617 Woodland - $621,396 West Sacramento - $483,422 |
| Victor Community Support Services | Davis - $460,964 Woodland - $602,422 West Sacramento - $468,797 Rural - $305,400 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 1,027,537
- Amount budgeted for expenditure:
- $ 1,027,537
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- MHSA
- $513,769
- MHSSA
- $513,769
Further explanation as needed:
No general funds are required by this action. These services will be funded by Mental Health Services Act (MHSA) and Mental Health Student Services Act (MHSSA) funding. The action increases the contract maximum by $1,027,537 for a total of $2,055,074 for the period of July 1, 2023 through June 30, 2025. The amount of $1,027,537 is included in the HHSA recommended budget for fiscal year 2024-25. The related funding will be included in the requested budget process for future fiscal years.
| Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Total |
| $1,027,537 | $1,027,537 | $2,055,074 |
This Agreement also includes one optional extension for FY 2025-26 in an amount less than or equal to $1,027,537 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $1,027,537 |
Less than or equal to $3,082,611 |
In no event shall the term of the Agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed the amount of THREE MILLION EIGHTY-TWO THOUSAND SIX HUNDRED ELEVEN DOLLARS ($3,082,611), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 05/10/2024 10:51 AM |
| County Counsel | Hope Welton | 05/10/2024 11:03 AM |
| Cindy Perez | Cindy Perez | 05/13/2024 09:38 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 03/27/2024 12:07 PM
- Final Approval Date:
- 05/13/2024