Consent-Health & Human Services # 25.
Board of Supervisors
- Meeting Date:
- 05/21/2024
- Brief Title
- First Amendment to Agreement No 23-152 with OLE Health dba CommuniCare OLE
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve first amendment to Agreement No. 23-152 with OLE Health dba CommuniCare OLE to extend the term of the Agreement through June 30, 2025; and add funding in the amount of $315,000 for a new contract maximum of $630,000; and add one optional extension for 2025-26 for the provision of Woodland Community College behavioral, physical and social services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM). (No general fund impact) (Sullivan)
Recommended Action
- Approve first amendment to Agreement No. 23-152 with OLE Health dba CommuniCare OLE to extend the term of the Agreement through June 30, 2025; and add funding in the amount of $315,000 for a new contract maximum of $630,000; and add one optional extension for 2025-26 for the provision of Woodland Community College behavioral, physical and social services in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extension up to $315,000 for fiscal year 2025-26 and 2) issue related option year notices. Please see Section III.E. of Att. A. First Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
In January 2022, California Department of Health Care Services (DHCS) rolled out the CalAIM initiative aimed to provide broad delivery system program and payment reform across the Medi-Cal system. The goal was transformation of the Medi-Cal delivery system, moving it towards a population health approach that prioritizes prevention and whole person care. Focus shifted from compliance to quality and performance metrics. Specialty Mental Health Services (SMHS) requirements and policies pursuant to the CalAIM initiative were updated, and as a result of these updates, the County was required to revise the terms and conditions in the provider agreements for these services.
On or about June 27, 2023, the County and CommuniCare Health Centers entered into a one-year renewal agreement for the provision of Woodland Community College behavioral, physical and social services in the amount of $315,000 for the period of July 1, 2023 through June 30, 2024.
On or about October 24, 2023, the County and CommuniCare Health Centers entered into a Consent to Assignment and Novation Agreement, effective October 1, 2023, with OLE Health dba CommuniCare OLE.
HHSA requests approval of this first amendment which extends the term of the Agreement through June 30, 2025; adds funding for 2024-25; and adds one optional extension for 2025-26; and delegates authority to the HHSA director to issue related option year notices.
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures).
On or about June 27, 2023, the County and CommuniCare Health Centers entered into a one-year renewal agreement for the provision of Woodland Community College behavioral, physical and social services in the amount of $315,000 for the period of July 1, 2023 through June 30, 2024.
On or about October 24, 2023, the County and CommuniCare Health Centers entered into a Consent to Assignment and Novation Agreement, effective October 1, 2023, with OLE Health dba CommuniCare OLE.
HHSA requests approval of this first amendment which extends the term of the Agreement through June 30, 2025; adds funding for 2024-25; and adds one optional extension for 2025-26; and delegates authority to the HHSA director to issue related option year notices.
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures).
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division
General Services Department, Procurement Division
Competitive Bid Process/Vendor Performance
On September 24, 2020, the County issued a competitive solicitation via a request for proposals (RFP) from qualified community-based healthcare providers to provide physical healthcare, behavioral healthcare and related social services to college students at the Woodland Community College. The RFP was open for 41 of days, just under 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on October 7, 2020. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
The County received one proposal(s) from this solicitation. The proposal submitted by CommuniCare Health Centers was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
College Campus Based Physical Healthcare, Behavioral Healthcare and Related Social Services
Evaluation Criteria Included in RFP
The County received one proposal(s) from this solicitation. The proposal submitted by CommuniCare Health Centers was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
College Campus Based Physical Healthcare, Behavioral Healthcare and Related Social Services
Evaluation Criteria Included in RFP
- General Company Information (40 points)
- Experience (140 points)
- Vendor Approach to the Project (225 points)
- Cost Proposal (30 points)
- Responsiveness/Responsibility (40 points)
- Quality Assurance and Oversight (15 points)
- Financial Information (25 points)
- Past Performance (25 points)
- Reasonableness of Cost (51.50 points)
- Quality and Completeness of the Proposal (pass/fail)
Bids Received
| Bidder | Bid |
| CommuniCare Health Centers | $450,000 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 315,000
- Amount budgeted for expenditure:
- $ 315,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 315,000
Source of Funds for this Expenditure
- MHSA
- $225,000
- Yuba College Funding
- $90,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by Mental Health Services Act (MHSA) funding and funding provided by the Yuba Community College District (YCCD). The action increases the contract maximum by $315,000 for a total of $630,000 for the period of July 1, 2023 through June 30, 2025. The amount of $315,000 is included in the HHSA recommended budget for fiscal year 2024-25. The related funding will be included in the requested budget process for future fiscal years.
| Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Total |
| $315,000 | $315,000 | $630,000 |
This Agreement also includes one optional extension for FY 2025-26 in an amount less than or equal to $315,000.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $315,000 |
Less than or equal to $945,000 |
In no event shall the term of the Agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed the amount of NINE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($945,000), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 04/30/2024 09:57 AM |
| Financial Services | mrobertson | 05/06/2024 09:30 AM |
| County Counsel | Hope Welton | 05/06/2024 09:38 AM |
| Cindy Perez | Cindy Perez | 05/06/2024 10:01 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 04/05/2024 09:57 AM
- Final Approval Date:
- 05/06/2024